Bay County Department of Water and Sewer
Bay County Department of Water and Sewer

Bay County Department of Water and Sewer
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2001 Board Minutes

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WEDNESDAY, AUGUST 8, 2001

WEDNESDAY, AUGUST 8, 2001                        REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

       Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representative:  John Edmands, Engineer–Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director/Plant Superintendent; and Bill Schubert, Water Superintendent; Supervisors –  Hilda Dijak, Frankenlust; Donald Meyer, Merritt; Marvin Neumeyer, Monitor; and Sharon Stalsberg, Pinconning; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the July 25, 2001 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT

 S. Stalsberg – Pinconning Township has made the payment to the City of Pinconning.  Construction is scheduled to begin August 13, 2001.

 Commissioner Studders moved to approve Amendment #2 to the contract with Wade–Trim, Inc. for the Frankenlust Township/Three Mile Road Water project.  The Chairman is authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Redmond moved to approve Change Order #1 with Great Lakes Contracting Enterprises, Inc., contractor on the Frankenlust Township/Three Mile Road Water project.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Lewandowski moved to approve Change Order #3 (Final) with Meylan Excavating, contractor on the Merritt Township/1999 Watermain for Districts C & D project.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Lewandowski moved to approve Payment #5 (Final) to Meylan Excavating, contractor on the Merritt Township/1999 Watermain for Districts C & D project.  The Chairman and the Clerk  are  authorized  to  sign  for

the Board.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve payroll for the period of 7/15/01 through 7/28/01 in the amount of $58,255.04.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve the bills of August 8, 2001 in the amount of $696,699.13.  Motion was adopted on a roll call vote:
Yeas:  Studders & Redmond
Nays:  Lewandowski

 Mr. Miller reported on the arbitration ruling on the City of Bay City Water Rate and Master Meter matters.

 Possible sources of raw water were discussed.

 The City of Bay City PILOT Ordinance was discussed.  Commissioner Lewandowski moved to grant authorization to proceed with a Demand for Arbitration.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 The digital ortho photography project financed by the City of Bay City was discussed.  Recent legislation allows for an enhanced access fee to receive the information.  Meetings will be held with interested parties.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, August 22, 2001 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 10:44 a.m.:
Yeas:  Redmond, Lewandowski, & Studders
 

Respectfully Submitted by:   Approved by:
 

Julie K. Bowker    Gerald M. Redmond
Clerk of the Board    Chairman of the Board 
 

WEDNESDAY, AUGUST 22, 2001

WEDNESDAY, AUGUST 22, 2001                     REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:08 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

       Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representative:  John Edmands, Engineer–Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director/Plant Superintendent; and Bill Schubert, Water Superintendent; Supervisors –  Hilda Dijak, Frankenlust; Dick Gromaski, Fraser; James Dubay, Garfield; Donald Meyer, Merritt; Marvin Neumeyer, Monitor; and Thomas Paige, Williams; John Billette, Civil Engineering Consultants; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the August 8, 2001 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

 Commissioner Redmond moved to advertise for a September 5th bid opening for the Fraser Township/Birch Drive Water project.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Mr. Miller reported that repairs on necessary on the recently completed Bangor Township/Wheeler Road Sewer project.

Commissioner Redmond moved to approve payroll for the period of 7/29/01 through 8/11/01 in the amount of $58,735.30.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve the bills of August 22, 2001 in the amount of $344,516.23.  Motion was adopted on a roll call vote:
Yeas:  Studders & Redmond
Nays:  Lewandowski

Commissioner Redmond moved to receive the Dept.'s Monthly Meeting Summary of July 25, 2001.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Redmond moved to approve permanent hours of 7:30 a.m. to 4:30 p.m. for the Dept. of Water & Sewer.  Notices will be placed.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Administrative Orders relative to concealed weapons were referred to the next meeting.

 Mr. Miller reported that the City of Bay City will not appeal the arbitrators' ruling on the water rate and master meter issues.  It has been determined that Bay City owes the Dept. between $720,000 and $900,000 at this point in time.  Master meter locations are being reviewed at this time.

 Mr. Miller reported that the City of Bay City's PILOT program is proceeding to arbitration.

 A WWTP Operation & Maintenance Report was reviewed.

 Commissioner Studders moved to change the meeting of September 5, 2001 to August 31, 2001.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Lewandowski questioned recent costs on the Williams Township water tank property transfer.  Environmental issues have been raised.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Friday, August 31, 2001 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 10:36 a.m.:
Yeas:  Studders, Redmond, & Lewandowski
 

Respectfully Submitted by:   Approved by:
 

Julie K. Bowker    Gerald M. Redmond
Clerk of the Board    Chairman of the Board

FRIDAY, AUGUST 31, 2001

 FRIDAY, AUGUST 31, 2001                    REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:30 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

       Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representative:  John Edmands, Engineer–Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director/Plant Superintendent; and Bill Schubert, Water Superintendent; Supervisor –  Thomas Paige, Williams; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the August 22, 2001 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT - None 

Commissioner Redmond moved to approve payroll for the period of 8/12/01 through 8/25/01 in the amount of $59,816.91.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve the bills of August 31, 2001 in the amount of $284,352.89.  Motion was adopted on a roll call vote:
Yeas:  Redmond & Studders
Nays:  Lewandowski

 Commissioner Studders moved to approve the attendance of K. Schott to an Industrial Pretreatment Program.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Redmond moved to approve Administrative Orders 2001–1 and 2001–3 which prohibit weapons in the workplace and outlines penalties for violations.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Mr. Miller reported that a presentation on proposed IBM computer updates is scheduled for September 19, 2001.

 The Williams Township water tank property transfer was discussed.  An environmental assessment has found an area high in lead.  Commissioner Studders moved to send a letter to Bay County requesting the property be transferred directly to Williams Township.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 A letter from the City of Bay City relative to the recent arbitrator's decision was discussed.  The City of Bay City will not appeal the decision.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, September 19, 2001 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 10:48 a.m.:
Yeas:  Lewandowski, Studders, & Redmond
 

Respectfully Submitted by:   Approved by:
 

Julie K. Bowker    Gerald M. Redmond
Clerk of the Board    Chairman of the Board
 
 

WEDNESDAY, SEPTEMBER 19, 2001

WEDNESDAY, SEPTEMBER 19, 2001                REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:15 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

       Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representative:  John Edmands, Engineer-Manager; Dept. of Water & Sewer Representatives: Bill Schubert, Water Superintendent; and Ron Marande, Fiscal Officer; Supervisors -  Dick Gromaski, Fraser; and Thomas Paige, Williams; Bob Seelinger, SAMSA; Jeff Kart, The Bay City Times; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the August 31, 2001 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT

 T. Paige – Thanked the Board for their help in attempting to get the Williams Township water tank property transferred.
 

 Bids received and opened on September 5, 2001 for the Fraser Township/Birch Drive Water project were reviewed.  Commissioner Studders moved to award to Great Lakes Contracting, for their low bid price of $77,700.00.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Lewandowski moved to approve Change Order #1 with Glawe, Inc., contractor on the Bangor Township/Wheeler Road Sewer project.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve payroll for the period of 8/26/01 through 9/8/01 in the amount of $59,041.12.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve the bills of September 19, 2001 in the amount of $487,703.67.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski

Commissioner Redmond moved to receive the Dept.'s Monthly Meeting Summary of August 22, 2001.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Studders moved to approve the attendance of K. Miller and R. Marande to the MMFOA Annual Conference.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Studders moved to approve a Client Agreement and a Trust & Agency Agreement with National City Bank for a Municipal Investment Fund Account.  The Chairman is authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Studders moved to authorize the Chairman to sign a letter to the County of Bay requesting that the transfer of the Williams Township water tank property be made directly to Williams Township.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 The meeting was opened to R. Marande and B. Seelinger who discussed the need to update the Dept.’s computer system.  A discussion was held relative to the merits of buying versus leasing the required equipment from IBM.  Commissioner Studders moved to buy an AS/400e server 270 and related software from IBM.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Mr. Schubert updated the Board on status of the Bay Valley Enterprises LLC vs. Frankenlust Township litigation.  Offers are being exchanged.  The Road Commission and the Dept. of Water & Sewer have been indemnified by the township.

 Mr. Schubert updated the Board on the City of Bay City water rate settlement and PILOT program litigation.

 The master meter leading to the City of Pinconning was discussed.  The meter is still installed but has been bypassed.

 A request by the County of Bay for financial participation in the Geographic Information System development was referred for review.

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, October 3, 2001 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 10:40 a.m.:
Yeas:  Studders, Redmond, & Lewandowski
 
 

Respectfully Submitted by:   Approved by:
 
 
 
 

Julie K. Bowker    Gerald M. Redmond
Clerk of the Board    Chairman of the Board

WEDNESDAY, OCTOBER 3, 2001

WEDNESDAY, OCTOBER 3, 2001         REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:28 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

       Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representative:  John Edmands, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director/Plant Superintendent; and Bill Schubert, Water Superintendent; Supervisors ?  Dick Gromaski, Fraser; Marvin Neumeyer, Monitor; and Thomas Paige, Williams; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the September 19, 2001 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT

 T. Paige – Bay County has transferred the water tank property to Williams Township.

 Commissioner Lewandowski moved to approve Change Order #1 (Final) with Wellman Excavating, contractor on the Portsmouth Township/Halstead Road Water project.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Lewandowski moved to approve Payment #2 (Final) to Wellman Excavating, contractor on the Portsmouth Township/Halstead Road Water project.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Studders moved to refer a change order for the Monitor Township/Wilder Road Water project to the next meeting.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Studders moved to approve Amendment #1 to the Contract with Wade-Trim, Inc., engineer on the Bangor Township/Rivertrail, Bangor, Richards, & Utah Roads Water project.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Studders moved to receive a report on the Bangor Township/Wheeler Road Sewer project which is now substantially complete.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

Commissioner Lewandowski moved to approve payroll for the period of 9/9/01 through 9/22/01 in the amount of $58,632.30.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve the bills of October 3, 2001 in the amount of $673,298.66.  Motion was adopted on a roll call vote:
Yeas:  Studders & Redmond
Nays:  Lewandowski

 Commissioner Redmond moved to approve the attendance of two employees to the National Operations Challenge Competition.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Studders moved to approve purchasing office furniture from Corporate Express.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Redmond moved to advertise for an October 17th bid opening date for a cube van.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Studders moved to approve a Resolution approving additional monies be placed in the fund to oppose the City of Bay City’s rate increase and P.I.L.O.T. proposal.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Mr. Miller updated the Board on recent developments with the City of Bay City.  A meeting will be held November 1st. 

 Commissioner Redmond moved to approve changing the Wastewater Treatment Plant position of Assistant Superintendent to that of Chief Operator.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Studders moved to receive a copy of the Bay County Board of Commissioners’ resolution transferring the water tank property to Williams Township.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Redmond complimented Mr. Miller on the notice sent to employees relative to safety in and around the property.

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, October 17, 2001 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 11:02 a.m.:
Yeas:  Redmond, Lewandowski, & Studders
 
 

Respectfully Submitted by:   Approved by:
 
 

Julie K. Bowker    Gerald M. Redmond
Clerk of the Board    Chairman of the Board

WEDNESDAY, OCTOBER 17, 2001

WEDNESDAY, OCTOBER 17, 2001         REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:48 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

       Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representative:  John Edmands, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director/Plant Superintendent; and Bill Schubert, Water Superintendent; Supervisors ?  William Tacey, Hampton; Donald Meyer, Merritt; Marvin Neumeyer, Monitor; and Thomas Paige, Williams; and Julie Bowker, Clerk of the Board.

 Bids were received and opened for a Cube Van.  Commissioner Studders moved to refer the bids for review.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve the minutes of the October 3, 2001 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

 Commissioner Redmond moved to approve Change Order #1 with Eric Construction, contractor on the Bangor Township/Rivertrail, Bangor, Richards, & Utah Roads Water project.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Studders moved to approve Change Order #2 with Great Lakes Contracting Enterprises, Inc., contractor on the Frankenlust Township/Three Mile Road Water project.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Lewandowski moved to approve Change Order #1 with Anklam’s Construction, contractor on the Monitor Township/Wilder Road Water project.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Mr. Miller updated that Board on the Pinconning Township water extension. 

Commissioner Redmond moved to approve payroll for the period of 9/23/01 through 10/6/01 in the amount of $57,830.81.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve the bills of October 17, 2001 in the amount of $407,662.49.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Lewandowski moved to purchase two additional touch read systems from Etna Supply for their quote of $13,400.00.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Mr. Miller outlined the precautionary measures being taken by the administrative office for handling mail.

 The water supply situation was discussed.

 W. Tacey – Water tank security was discussed.

 Mr. Miller reported that the proposed Sewer Use Ordinance is scheduled to be reviewed by the local units and their attorneys next week.

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, October 31, 2001 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 11:09 a.m.:
Yeas:  Lewandowski, Studders, & Redmond
 
 

Respectfully Submitted by:   Approved by:
 
 
 
 

Julie K. Bowker    Gerald M. Redmond
Clerk of the Board    Chairman of the Board
 

WEDNESDAY, OCTOBER 31, 2001

WEDNESDAY, OCTOBER 31, 2001      REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:12 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

       Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representative:  John Edmands, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director/Plant Superintendent; and Bill Schubert, Water Superintendent; Supervisor ?  Thomas Paige, Williams; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the October 17, 2001 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT – None 

 Commissioner Studders moved to approve a Contract with Great Lakes Contracting, contractor on the Fraser Township/Birch Drive Water project.  The project was awarded on September 19, 2001.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Redmond moved to approve Amendment #1 to the Professional Services Agreement with Bartow & King Engineers, Inc., engineer on the Kawkawlin Township/Cottage Grove & Fraser Roads Water project.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Lewandowski moved to approve Change Order #1 with Glawe, Inc., contractor on the Kawkawlin Township/Cottage Grove & Fraser Roads Water project.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Studders moved to approve Change Order #2 (Final) with Glawe, Inc., contractor on the Bangor Township/Wheeler Road Sewer project.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve payroll for the period of 10/7/01 through 10/20/01 in the amount of $58,721.44  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve the bills of October 31, 2001 in the amount of $485,240.27.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

Commissioner Redmond moved to receive the Dept.'s Monthly Meeting Summary of September 26, 2001.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski

 Bids received and opened on October 17, 2001 for One Cube Van were reviewed.  Commissioner Studders moved to award to Dean Arbour Ford, for their low bid price of $16,514.00, with trade-in.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Studders moved to approve a Water Management Agreement with Pinconning Township.  The agreement is in effect for 40 years.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Lewandowski moved to approve the attendance of A. Stewart to a payroll seminar.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, November 14, 2001 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 10:22 a.m.:
Yeas:  Redmond, Lewandowski, & Studders
 

Respectfully Submitted by:   Approved by:
 
 
 

Julie K. Bowker    Gerald M. Redmond
Clerk of the Board    Chairman of the Board

WEDNESDAY, NOVEMBER 14, 2001

WEDNESDAY, NOVEMBER 14, 2001       REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:20 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

       Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representative:  John Edmands, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director/Plant Superintendent; and Bill Schubert, Water Superintendent; Supervisors ?  Hilda Dijak, Frankenlust; and Thomas Paige, Williams; Mark Norton, Wade-Trim, Inc.; John Billette, Civil Engineering Consultants; Jeff Kart, The Bay City Times; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the October 31, 2001 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

 Commissioner Lewandowski moved to approve Amendment #2 to the Professional Services Agreement with Wade-Trim, Inc., engineer on the Bangor Township/Rivertrail, Bangor, Richards, & Utah Roads Water project.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Redmond moved to approve Amendment #3 to the Professional Services Agreement with Wade-Trim, Inc., engineer on the Bangor Township/Rivertrail, Bangor, Richards, & Utah Roads Water project.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Studders moved to approve Change Order #2 with Eric Construction, contractor on the Bangor Township/Rivertrail, Bangor, Richards, & Utah Roads Water project.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve payroll for the period of 10/21/01 through 11/3/01 in the amount of $58,281.12.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve the bills of November 14, 2001 in the amount of $269,862.71.  Motion was adopted on a roll call vote:
Yeas:  Redmond & Studders
Nays:  Lewandowski

 Mr. Miller requested the Dept. be included if an agreement is reached with M & H Auto Brokers.

 Commissioner Redmond moved to approve the preparation of a Professional Services Agreement with Hayes Davis & Dellenbusch PLC for legal services regarding the Wastewater Treatment Plant Industrial Pretreatment Program.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Mr. Miller updated the Board on several issues with the City of Bay City.  Water rates, master meter installation, and the PILOT Ordinance were discussed.

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, November 28, 2001 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 10:37 a.m.:
Yeas:  Studders, Redmond, & Lewandowski
 
 

Respectfully Submitted by:   Approved by:
 
 
 
 

Julie K. Bowker    Gerald M. Redmond
Clerk of the Board    Chairman of the Board

WEDNESDAY, NOVEMBER 28, 2001


WEDNESDAY, NOVEMBER 28, 2001              REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:06 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

       Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representative:  John Edmands, Engineer-Manager; Dept. of Water & Sewer Representative: Ken Miller, Director/Plant Superintendent; Supervisors ?  Donald Meyer, Merritt; Marvin Neumeyer, Monitor; and Thomas Paige, Williams; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the November 14, 2001 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

 Commissioner Lewandowski moved to approve Change Order #2 with Glawe, Inc., contractor on the Kawkawlin Township/Cottage Grove Water project.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve payroll for the period of 11/04/01 through 11/17/01 in the amount of $58,919.97.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve the bills of November 28, 2001 in the amount of $347,505.55.  Motion was adopted on a roll call vote:
Yeas:  Studders & Redmond
Nays:  Lewandowski

Commissioner Studders moved to receive the Dept.'s Monthly Meeting Summary of October 24, 2001.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski

 Mr. Miller presented quotes received for a variable frequency drive for pump #2.  Commissioner Redmond moved to purchase a Cutler-Hammer SV9100 from Royalite for their low quote of $9,567.00.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Lewandowski moved to approve a Professional Services Agreement with Hayes, Davis & Dellenbusch, PLC, for legal services regarding the Treatment Plant’s Industrial Pretreatment Program.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Mr. Miller presented and reviewed proposed capital expenditures for the 2002 budget.  Commissioner Redmond moved to receive the report.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Studders moved to approve a request by K. Miller to carryover up to 60 hours of vacation.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Lewandowski moved to approve a request by C. Fechter to carryover up to 60 hours of vacation.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Studders moved to change the meeting of December 26, 2001 to December 27, 2001.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, December 12, 2001 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 10:24 a.m.:
Yeas:  Redmond, Lewandowski, & Studders
 
 

Respectfully Submitted by:   Approved by:
 

Julie K. Bowker    Gerald M. Redmond
Clerk of the Board    Chairman of the Board

WEDNESDAY, DECEMBER 12, 2001

WEDNESDAY, DECEMBER 12, 2001      REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

       Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representative:  John Edmands, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director/Plant Superintendent; Bill Schubert, Water Superintendent; and Ron Marande, Fiscal Officer; Supervisor ?  Thomas Paige, and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the November 28, 2001 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

Commissioner Redmond moved to approve payroll for the period of 11/18/01 through 12/01/01 in the amount of $65,254.97.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve the bills of December 12, 2001 in the amount of $382,193.49.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders

 Mr. Miller reported on a meeting with Valley United Insurance Company relative to health, short term, long term, and life insurance coverage.  These policies are being reviewed.

 The proposed 2002 Budget was reviewed.  Commissioner Redmond moved to hold the Public Hearing on December 27, 2001 at 10:30 a.m.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Lewandowski moved to name Kenneth Miller as Director of the Department of Water and Sewer and Kenneth Schott as Plant Superintendent.  Mr. Schott will receive a wage increase and both positions will be effective on January 2, 2002.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Studders moved to name Doug Koss Chief Operator of the Treatment Plant.  Mr. Koss will receive incremental pay raises for two years and the position will be effective on January 2, 2002.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Redmond moved to approve the 2002 Meeting Schedule.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Thursday, December 27, 2001 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 10:44 a.m.:
Yeas:  Studders, Redmond, & Lewandowski
 
 

Respectfully Submitted by:   Approved by:
 
 
 
 

Julie K. Bowker    Gerald M. Redmond
Clerk of the Board    Chairman of the Board

THURSDAY, DECEMBER 27, 2001


THURSDAY, DECEMBER 27, 2001                  REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:44 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

       Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representative:  John Edmands, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director/Plant Superintendent; Bill Schubert, Water Superintendent; and Ron Marande, Fiscal Officer; Supervisors ?  Roy DeLorge, Kawkawlin; and Thomas Paige, Williams; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the December 12, 2001 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT

 T. Paige – Contaminated soil has been removed from the water tank property and test results are pending.
 

 Commissioner Studders moved to call the Public Hearing to order at 10:46 a.m.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

Mr. Miller reviewed the 2002 Budget.  Commissioner Studders moved to close the Public Hearing at 10:55 a.m.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Lewandowski moved to approve the 2002 Budget for the Department of Water and Sewer.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 The Pinconning Township/Connection to the Kawkawlin-Fraser System was discussed.  Commissioner Redmond moved to approve the First Amendment to Water Service Settlement Agreement with the County of Bay, the City of Pinconning, and Pinconning Township.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve payroll for the period of 12/2/01 through 12/15/01 in the amount of $60,239.75.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve the bills of December 27, 2001 in the amount of $244,966.48.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

 A discussion was held relative to the Bay County Retirement System VEBA account.

 Commissioner Redmond moved to post an Operator/Mechanic position at the Wastewater Treatment Plant.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 The Board wished a happy and prosperous new year to everyone.

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, January 9, 2002 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 11:05 a.m.:
Yeas:  Redmond, Lewandowski, & Studders
 
 

Respectfully Submitted by:   Approved by:
 
 
 
 

Julie K. Bowker    Gerald M. Redmond
Clerk of the Board    Chairman of the Board