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2002 Board Minutes

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WEDNESDAY, JANUARY 9, 2002

WEDNESDAY, JANUARY 9, 2002 REGULAR MEETING 
 

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:48 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond. 

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski 

Also present were: Road Commission Representative: John Edmands, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director/Plant Superintendent; and Bill Schubert, Water Superintendent; Supervisors ? Dick Gromaski, Fraser; Sharon Stalsberg, Pinconning; and Thomas Paige, Williams; and Julie Bowker, Clerk of the Board. 

Commissioner Redmond moved to approve the minutes of the December 27, 2001 meeting. Motion was adopted on a roll call vote: 
Yeas: Lewandowski, Studders, & Redmond 

PUBLIC INPUT - None 

Mr. Miller updated the Board on the Pinconning Township/Waterline Extension project. Connections are continuing with 148 customers already connected and 89 left to connect. Excess grant money will be used to fund extensions on Shore Road and M-13. Glawe, Inc. is the contractor on the project. 

Commissioner Redmond moved to approve payroll for the period of 12/16/01 through 12/29/01 in the amount of $59,532.70. Motion was adopted on a roll call vote: 
Yeas: Studders, Redmond, & Lewandowski 

Commissioner Studders moved to approve the bills of January 9, 2002 in the amount of $183,716.85. Motion was adopted on a roll call vote: 
Yeas: Redmond, Lewandowski, & Studders 

Mr. Miller presented a letter from Henry A. Pominville, P.C. relative to his hourly legal fees. Commissioner Studders moved to approve the increase from $100 per hour to $115 per hour. Motion was adopted on a roll call vote: 
Yeas: Studders & Redmond 
Nays: Lewandowski 

Commissioner Redmond moved to appoint J. Donald DeOpsomer to fill the vacant Operator/Mechanic position at the Wastewater Treatment Plant effective January 13, 2002. Motion was adopted on a roll call vote: 
Yeas: Studders, Redmond, & Lewandowski 

Commissioner Redmond moved to post the now open Plant Operator position. Motion was adopted on a roll call vote: 
Yeas: Redmond, Lewandowski, & Studders 

Commissioner Studders moved to approve the attendance of three employees to the AWWA Joint Expo/Operators Day seminar. Motion was adopted on a roll call vote: 
Yeas: Lewandowski, Studders, & Redmond 

Commissioner Lewandowski moved to change the meeting of March 20, 2002 to March 15, 2002. Motion was adopted on a roll call vote: 
Yeas: Studders, Redmond, & Lewandowski 

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, January 23, 2002 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:03 a.m.: 
Yeas: Redmond, Lewandowski, & Studders 

Respectfully Submitted by: Approved by: 

Julie K. Bowker Gerald M. Redmond 
Clerk of the Board Chairman of the Board 

WEDNESDAY, JANUARY 23, 2002

WEDNESDAY, JANUARY 23, 2002 REGULAR MEETING 
 

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:08 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond. 

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski 

Also present were: Road Commission Representative: John Edmands, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director/Plant Superintendent; and Bill Schubert, Water Superintendent; Supervisors ? Dick Gromaski, Fraser; and Thomas Paige, Williams; Melvin McNally, Kawkawlin Township Trustee; Warren Sinke, Monitor Township Trustee; and Julie Bowker, Clerk of the Board. 

Commissioner Redmond moved to approve the minutes of the January 9, 2002 meeting. Motion was adopted on a roll call vote: 
Yeas: Lewandowski, Studders, & Redmond 

PUBLIC INPUT 

W. Sinke - The Monitor Township office accepted a tap fee for a water connection on Fraser Road where there is presently no waterline. The current waterline ends forty feet from their newly constructed house. Several possible extension options were discussed. 
 

Commissioner Lewandowski moved to approve Change Order #3 with Eric Construction, contractor on the Bangor Township/Rivertrail, Bangor, Richards, & Utah Water project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote: 
Yeas: Studders, Redmond, & Lewandowski 

Commissioner Redmond moved to approve payroll for the period of 12/30/01 through 1/12/02 in the amount of $69,936.58. Motion was adopted on a roll call vote: 
Yeas: Redmond, Lewandowski, & Studders 

Commissioner Studders moved to approve the bills of January 23, 2002 in the amount of $318,063.53. Motion was adopted on a roll call vote: 
Yeas: Lewandowski, Studders, & Redmond 

Mr. Miller updated the Board on the VEBA program. The actuarial study has determined a funding percentage for the Dept. Actual numbers will be determined at a later date. 

Commissioner Lewandowski moved to purchase a Dodge Durango 4 x 4 from the State of Michigan contract through the Road Commission for their price of $23,198.84. Motion was adopted on a roll call vote: 
Yeas: Studders, Redmond, & Lewandowski 

Commissioner Redmond moved to approve the attendance of two employees to the Joint Expo in Lansing. Motion was adopted on a roll call vote: 
Yeas: Redmond, Lewandowski, & Studders 

Commissioner Studders moved to approve the attendance of two employees to Wastewater Administrators Workshop. Motion was adopted on a roll call vote: 
Yeas: Lewandowski, Studders, & Redmond 

Commissioner Redmond moved to have Cohl, Stoker & Toskey, P.C. draft a Letter of Understanding with Union Local #546 relative to rescinding the residency requirement. Motion was adopted on a roll call vote: 
Yeas: Lewandowski, Studders, & Redmond 

Mr. Miller updated the Board on a recent meeting with the City of Bay City. They have formally approved a water rate of $1.68, master meter locations were discussed, lead sample requirements have been reduced, mandatory replacement of a certain number of lead service leads are no longer required, and the price of selling their GIS mapping information should be determined soon. 

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, February 6, 2002 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:53 a.m.: 
Yeas: Studders, Redmond, & Lewandowski 

Respectfully Submitted by: Approved by: 

Julie K. Bowker Gerald M. Redmond 
Clerk of the Board Chairman of the Board 

WEDNESDAY, FEBRUARY 6, 2002

WEDNESDAY, FEBRUARY 6, 2002   REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:06 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond. 

       Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski 

Also present were:  Road Commission Representative:  John Edmands, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director/Plant Superintendent; and Bill Schubert, Water Superintendent; Supervisors:  Jeff Mayes, Bangor; Dick Gromaski, Fraser; Jerry Barbret, Gibson; Roy DeLorge, Kawkawlin; and Thomas Paige, Williams; Patrick Beson & Melvin McNally, Kawkawlin Township Trustees; Jim Lillo, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board. 

Commissioner Redmond moved to approve the minutes of the January 23, 2002 meeting.  Motion was adopted on a roll call vote: 
Yeas:  Lewandowski, Studders, & Redmond 

PUBLIC INPUT – None 

 Commissioner Lewandowski moved to approve Amendment #2 to the Professional Services Agreement with Bartow & King Engineers, Inc., engineer on the Kawkawlin Township/Cottage Grove & Fraser Roads Water project.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote: 
   Yeas:  Studders, Redmond, & Lewandowski 

Commissioner Redmond moved to approve payroll for the period of 1/13/02 through 1/26/02 in the amount of $60,097.22.  Motion was adopted on a roll call vote: 
Yeas:  Redmond, Lewandowski, & Studders 

Commissioner Studders moved to approve the bills of February 6, 2002 in the amount of $615,858.37.  Motion was adopted on a roll call vote: 
Yeas:  Studders & Redmond 
Nays:  Lewandowski 

 Mr. Miller reported that the computer connection between the Wastewater Treatment Plant and the Administrative Office is complete. 
 

 Mr. Schubert reviewed the 2001 Water Department Annual Report.  Commissioner Lewandowski moved to receive the report.  Motion was adopted on a roll call vote: 
   Yeas:  Studders, Redmond, & Lewandowski 

 Commissioner Redmond moved offer the Plant Operator position to James Sommer.  Motion was adopted on a roll call vote: 
   Yeas:  Redmond, Lewandowski, & Studders 

 Commissioner Studders moved to approve an Agreement Titled Exhibit B2 with the City of Bay City for the installation of Master Meters.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote: 
   Yeas:  Lewandowski, Studders, & Redmond 

 Mr. Miller informed the Board that due to the deregulation of electric utilities the City of Bay City can supply the Dept. with electricity.  He is investigating the cost savings. 

 Commissioner Redmond moved to approve the attendance of two employees to the Activated Sludge Process Control Course.  Motion was adopted on a roll call vote: 
   Yeas:  Studders, Redmond, & Lewandowski 

 Mr. Miller presented the proposed settlement offer for the Bay Valley Enterprises vs. Frankenlust Township and the B.C.R.C. lawsuit.  Commissioner Studders moved to approve the settlement.  Motion was adopted on a roll call vote: 
   Yeas:  Redmond, Lewandowski, & Studders 

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, February 20, 2002 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 10:28 a.m.: 
Yeas:  Lewandowski, Studders, & Redmond 

Respectfully Submitted by:   Approved by: 
 

Julie K. Bowker    Gerald M. Redmond 
Clerk of the Board    Chairman of the Board 

WEDNESDAY, FEBRUARY 20, 2002

WEDNESDAY, FEBRUARY 20, 2002  REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:20 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond. 

       Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski 

Also present were:  Road Commission Representative:  John Edmands, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; Bill Schubert, Water Superintendent; and Ken Schott, Treatment Plant Superintendent; Supervisor ?  Thomas Paige, Williams; Jeff Kart, The Bay City Times; and Julie Bowker, Clerk of the Board. 

Commissioner Redmond moved to approve the minutes of the February 6, 2002 meeting.  Motion was adopted on a roll call vote: 
Yeas:  Lewandowski, Studders, & Redmond 

PUBLIC INPUT 

 T. Paige – Williams Township has now received the deed for their water tank property. 
 

Commissioner Redmond moved to approve payroll for the period of 1/27/02 through 2/9/02 in the amount of $59,306.10.  Motion was adopted on a roll call vote: 
Yeas:  Studders, Redmond, & Lewandowski 

Commissioner Studders moved to approve the bills of February 20, 2002 in the amount of $381,594.90.  Motion was adopted on a roll call vote: 
Yeas:  Redmond, Lewandowski, & Studders 

 Mr. Miller updated the Board on water & sewer project trends. 

 Mr. Schott reviewed several year end reports from the wastewater treatment plant.  Commissioner Studders moved to receive the reports.  Motion was adopted on a roll call vote: 
   Yeas:  Lewandowski, Studders, & Redmond 

 Commissioner Studders moved to approve the attendance of one employee to the Joint Expo/Operators Day seminar.  Motion was adopted on a roll call vote: 
   Yeas:  Studders, Redmond, & Lewandowski 
FEBRUARY 20, 2002              DEPT. OF WATER & SEWER               PAGE  2 
 

 Commissioner Lewandowski moved to approve the attendance of one employee to a Laboratory Quality Assurance/Quality Control Workshop.  Motion was adopted on a roll call vote: 
   Yeas:  Redmond, Lewandowski, & Studders 

 Commissioner Redmond moved to approve the attendance of two people to a 2001 PA 222 Municipal Liability Workshop.  Motion was adopted on a roll call vote: 
   Yeas:  Lewandowski, Studders, & Redmond 

 Mr. Miller updated the Board on the non-union wage study being performed.  There is a delay in its completion.  The bargaining unit employees received a 2 ½ % wage increase for 2002.  Commissioner Studders moved to approve a 2 ½ % wage increase for non-union employees effective January 1, 2002.  Motion was adopted on a roll call vote: 
   Yeas:  Studders, Redmond, & Lewandowski 

 Mr. Miller reported that he received a letter from the City of Bay City stating that the true-up costs for 2000-2001 have been compiled. 

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, March 6, 2002 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 11:02 a.m.: 
Yeas:  Redmond, Lewandowski, & Studders 
 
 

Respectfully Submitted by:   Approved by: 
 

Julie K. Bowker    Gerald M. Redmond 
Clerk of the Board    Chairman of the Board 

WEDNESDAY, MARCH 6, 2002

WEDNESDAY, MARCH 6, 2002             REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:46 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond. 

Roll Call: Gerald Redmond & Michael Studders 
Excused:  Robert Lewandowski 

Also present were:  Road Commission Representative:  John Edmands, Engineer-Manager; Dept. of Water & Sewer Representative: Bill Schubert, Water Superintendent; Supervisor ?  Thomas Paige, Williams; Lloyd Pajot, Beaver Road Water Association; and Julie Bowker, Clerk of the Board. 

Commissioner Studders moved to approve the minutes of the February 20, 2002 meeting.  Motion was adopted on a roll call vote: 
Yeas:  Studders & Redmond 

PUBLIC INPUT 

    L. Pajot – Stated that in light of actions by the City of Bay City, alternative water sources should be investigated.  Water rates and water loss were also discussed. 

    Commissioner Redmond discussed the possibility of a water authority to oversee water distribution in Bay County. 

    Commissioner Redmond moved to approve a Professional Services Agreement with Civil Engineering Consultants, for the Williams Township/Nine Mile Road Water project.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote: 
            Yeas:  Redmond & Studders 

Commissioner Studders moved to approve payroll for the period of 2/10/02 through 2/23/02 in the amount of $63,419.72.  Motion was adopted on a roll call vote: 
Yeas:  Studders & Redmond 

Commissioner Redmond moved to approve the bills of March 6, 2002 in the amount of $526,104.45.  Motion was adopted on a roll call vote: 
Yeas:  Redmond & Studders 
 

MARCH 6, 2002                  DEPT. OF WATER & SEWER                   PAGE  2 
 

    Commissioner Studders moved to approve a Lease Agreement with the United States of America for the U. S. Coast Guard beacon light property.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote: 
            Yeas:  Studders & Redmond 

    Mr. Schubert informed the Board that notices are being prepared to send to all sewer customers per Public Act 222 of 2001. 

    Mr. Schubert updated the Board on several issues with the City of Bay City: water true-up cost arbitration, termination letter, and master meters. 

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Friday, March 15, 2002 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 10:58 a.m.: 
Yeas:  Redmond & Studders 
 
 

Respectfully Submitted by:            Approved by: 
 
 
 
 

Julie K. Bowker                Gerald M. Redmond 
Clerk of the Board                Chairman of the Board 

FRIDAY, MARCH 15, 2002

FRIDAY, MARCH 15, 2002                REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:12 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond. 

       Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski 

Also present were:  Road Commission Representative:  John Edmands, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors ?  Marvin Neumeyer, Monitor; and Thomas Paige, Williams; and Julie Bowker, Clerk of the Board. 

Commissioner Redmond moved to approve the minutes of the March 6, 2002 meeting.  Motion was adopted on a roll call vote: 
Yeas:  Lewandowski, Studders, & Redmond 

PUBLIC INPUT – None 

Commissioner Redmond moved to approve payroll for the period of 2/24/02 through 3/9/02 in the amount of $62,577.52.  Motion was adopted on a roll call vote: 
Yeas:  Studders, Redmond, & Lewandowski 

Commissioner Studders moved to approve the bills of March 15, 2002 in the amount of $135,701.57.  Motion was adopted on a roll call vote: 
Yeas:  Redmond, Lewandowski, & Studders 

    Commissioner Redmond moved to present the concept of a regional water system authority to the local units for concurrence and then to present the concept to the City of Bay City.  Motion was adopted on a roll call vote: 
            Yeas:  Lewandowski, Studders, & Redmond 

    Commissioner Studders moved to approve a Poison Ivy Vaccination Program for the Dept.  Motion was adopted on a roll call vote: 
            Yeas:  Studders, Redmond, & Lewandowski 

    Commissioner Studders moved to approve Memorandum of Understanding #1-2002 with Union Local #546.  The memorandum revises the residency requirement to reflect new state laws.  Motion was adopted on a roll call vote: 
            Yeas:  Redmond, Lewandowski, & Studders 
 

    Mr. Miller informed the Board of measures taken during the recent rain event.  Generators were taken to pump stations without power and the equalization basin was used.  There was no violation of the Dept.’s permit.  Mr. Miller praised the efforts of all employees involved. 

    Commissioner Redmond moved to approve the attendance of four employees to an AMR Meter System Seminar.  Motion was adopted on a roll call vote: 
            Yeas:  Lewandowski, Studders, & Redmond 

    Commissioner Lewandowski moved to approve the attendance of one person to the AWWA Public Notification Seminar.  Motion was adopted on a roll call vote: 
            Yeas:  Studders, Redmond, & Lewandowski 

    Commissioner Redmond moved to approve the attendance of five employees to the AWWA Spring Regional Meeting.  Motion was adopted on a roll call vote: 
            Yeas:  Redmond, Lewandowski, & Studders 

    The Board congratulated Cheryl Fechter on earning her bachelors degree in business management. 

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, April 3, 2002 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 10:41 a.m.: 
Yeas:  Lewandowski, Studders, & Redmond 
 
 

Respectfully Submitted by:            Approved by: 
 
 
 
 

Julie K. Bowker                Gerald M. Redmond 
Clerk of the Board                Chairman of the Board 

WEDNESDAY, APRIL 3, 2002

WEDNESDAY, APRIL 3, 2002                             REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond. 

       Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski 

Also present were:  Road Commission Representative:  John Edmands, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors ?  Jeff Mayes, Bangor; Hilda Dijak, Frankenlust; Dick Gromaski, Fraser; Jerry Barbret, Gibson; Sharon Stalsberg, Pinconning; and Thomas Paige, Williams; Patrick Beson, Kawkawlin Township Trustee; and Julie Bowker, Clerk of the Board. 

Commissioner Redmond moved to approve the minutes of the March 15, 2002 meeting.  Motion was adopted on a roll call vote: 
Yeas:  Lewandowski, Studders, & Redmond 

PUBLIC INPUT 

    H. Dijak – Water and sewer leads along M-84 are a concern with the reconstruction project. 

Commissioner Redmond moved to approve payroll for the period of 3/10/02 through 3/23/02 in the amount of $61,569.84.  Motion was adopted on a roll call vote: 
Yeas:  Studders, Redmond, & Lewandowski 

Commissioner Studders moved to approve the bills of April 3, 2002 in the amount of $175,526.49.  Motion was adopted on a roll call vote: 
Yeas:  Redmond & Studders 
Nays:  Lewandowski 

Commissioner Studders moved to receive the Dept.'s Monthly Meeting Summary of February 27, 2002.  Motion was adopted on a roll call vote: 
Yeas:  Lewandowski, Studders, & Redmond 

    Commissioner Lewandowski moved to advertise for a bid opening of May 1, 2002 for Variable Frequency Drive.  Motion was adopted on a roll call vote: 
            Yeas:  Studders, Redmond, & Lewandowski 

    Mr. Miller discussed the proposed VEBA account and resolution. 

    Mr. Miller presented a proposed letter to the City of Bay City relative to establishing a regional water authority.  Commissioner Redmond moved to approve the letter with the Chairman authorized to sign for the Board.  Motion was adopted on a roll call vote: 
            Yeas:  Redmond, Lewandowski, & Studders 

    Mr. Miller discussed exploring optional ways for customers to pay their water and sewer bills. 

    Commissioner Studders moved to approve the attendance of one employee to a Collecting Accounts Receivables seminar.  Motion was adopted on a roll call vote: 
            Yeas:  Lewandowski, Studders, & Redmond 

    Commissioner Lewandowski moved to approve the attendance of two employees to the MWEA Regional Meeting.  Motion was adopted on a roll call vote: 
            Yeas:  Studders, Redmond, & Lewandowski 

    Commissioner Redmond moved to approve an Accomplishment Award for Cheryl K. Fechter for completing her Bachelor’s Degree in Business Administration, Cum Laude.  Motion was adopted on a roll call vote: 
            Yeas:  Redmond, Lewandowski, & Studders 

    Mr. Miller reported that the 2001 audit report will be presented at the May 1st meeting. 

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, April 17, 2002 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 10:24 a.m.: 
Yeas:  Lewandowski, Studders, & Redmond 
 

Respectfully Submitted by:            Approved by: 
 
 
 

Julie K. Bowker                Gerald M. Redmond 
Clerk of the Board                Chairman of the Board 

WEDNESDAY, APRIL 17, 2002

WEDNESDAY, APRIL 17, 2002            REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:43 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond. 

       Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski 

Also present were:  Road Commission Representative:  John Edmands, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; and Julie Bowker, Clerk of the Board. 

Commissioner Redmond moved to approve the minutes of the April 3, 2002 meeting.  Motion was adopted on a roll call vote: 
Yeas:  Lewandowski, Studders, & Redmond 

PUBLIC INPUT – None 

    Mr. Miller reported on the proposed Bangor Township/Gaslight Village II Sewer project. 

Commissioner Redmond moved to approve payroll for the period of 3/24/02 through 4/6/02 in the amount of $62,165.38.  Motion was adopted on a roll call vote: 
Yeas:  Studders, Redmond, & Lewandowski 

Commissioner Studders moved to approve the bills of April 17, 2002 in the amount of $539,748.72.  Motion was adopted on a roll call vote: 
Yeas:  Redmond, Lewandowski, & Studders 

    Mr. Miller reported that the recent rain event caused no release. 

    Mr. Schubert reported on the seminar he recently attended and thanked the Board for allowing him to go. 

    Commissioner Redmond moved to approve a Resolution adopting the VEBA Plan and to provide for its funding.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote: 
            Yeas:  Lewandowski, Studders, & Redmond 

    The Board approved publishing the Public Notice relative to Act 222. 
 

    Mr. Miller reported on recent rate increases for liability insurance with the Michigan County Road Commission Self-Insurance Pool. 

    Commissioner Studders moved to approve the attendance of one employee to the MRWA Water Certification seminar.  Motion was adopted on a roll call vote: 
            Yeas:  Studders, Redmond, & Lewandowski 

    Commissioner Studders moved to approve the attendance of two employees to the MWEA Annual Conference.  Motion was adopted on a roll call vote: 
            Yeas:  Redmond, Lewandowski, & Studders 

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, May 1, 2002 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 11:11 a.m.: 
Yeas:  Lewandowski, Studders, & Redmond 
 
 

Respectfully Submitted by:            Approved by: 
 
 
 
 

Julie K. Bowker                Gerald M. Redmond 
Clerk of the Board                Chairman of the Board 
 

WEDNESDAY, MAY 1, 2002

WEDNESDAY, MAY 1, 2002                              REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:03 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond. 

       Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski 

Also present were:  Road Commission Representative:  John Edmands, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; Bill Schubert, Water Superintendent; Ken Schott, Plant Superintendent; and Ron Marande, Fiscal Officer; Supervisor ?  Thomas Paige, Williams; Stu Reid, Wayne Walts, & Scott Nietzke, Weinlander Fitzhugh; and Julie Bowker, Clerk of the Board. 

Commissioner Redmond moved to approve the minutes of the April 17, 2002 meeting.  Motion was adopted on a roll call vote: 
Yeas:  Lewandowski, Studders, & Redmond 

PUBLIC INPUT – None 

Commissioner Redmond moved to approve payroll for the period of 4/7/02 through 4/20/02 in the amount of $62,139.72.  Motion was adopted on a roll call vote: 
Yeas:  Studders, Redmond, & Lewandowski 

Commissioner Lewandowski moved to approve the bills of May 1, 2002 in the amount of $609,003.00.  Motion was adopted on a roll call vote: 
Yeas:  Redmond, Lewandowski, & Studders 

Commissioner Redmond moved to receive the Dept.'s Monthly Meeting Summary of March 27, 2002.  Motion was adopted on a roll call vote: 
Yeas:  Lewandowski, Studders, & Redmond 

 The 2001 Audit Report was reviewed by S. Reid.  Commissioner Lewandowski moved to receive the report.  Motion was adopted on a roll call vote: 
   Yeas:  Studders, Redmond, & Lewandowski 

 Commissioner Redmond moved to advertise for a May 15, 2002 bid opening for Asphalt Restoration.  Motion was adopted on a roll call vote: 
   Yeas:  Redmond, Lewandowski, & Studders 

 Commissioner Studders moved to advertise for a May 29, 2002 bid opening for TV Sewer Inspection Equipment.  Motion was adopted on a roll call vote: 
   Yeas:  Lewandowski, Studders, & Redmond 

 Mr. Miller reported on Out-City Water Rates and Master Meters.  The meters have been ordered and preliminary work for installation has begun.  A meeting will be held with the City of Bay City on May 14, 2002. 

 Mr. Miller reported that notice has been received that the Meter Reader/Technician on long term disability has been approved for social security disability as of December 1, 2000. 

 Bids were received and opened for an Adjustable/Variable Frequency Drive Equipment.  Commissioner Studders moved to refer the bids for review.  Motion was adopted on a roll call vote: 
   Yeas:  Studders, Redmond, & Lewandowski 

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, May 15, 2002 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 10:34 a.m.: 
Yeas:  Redmond, Lewandowski, & Studders 
 
 

Respectfully Submitted by:   Approved by: 
 
 
 
 

Julie K. Bowker    Gerald M. Redmond 
Clerk of the Board    Chairman of the Board 

WEDNESDAY, MAY 15, 2002

WEDNESDAY, MAY 15, 2002                             REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:29 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond. 

       Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski 

Also present were:  Road Commission Representative:  John Edmands, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisor ?  Thomas Paige, Williams; and Julie Bowker, Clerk of the Board. 

 Bids were received and opened for Asphalt Restoration.  Commissioner Studders moved to award to L. M. Satkowiak for their only bid price of $350.00 per patch minimum.  Motion was adopted on a roll call vote: 
   Yeas:  Studders, Redmond, & Lewandowski 

Commissioner Redmond moved to approve the minutes of the May 1, 2002 meeting.  Motion was adopted on a roll call vote: 
Yeas:  Lewandowski, Studders, & Redmond 

PUBLIC INPUT – None 

Commissioner Lewandowski moved to approve payroll for the period of 4/21/02 through 5/4/02 in the amount of $61,536.44.  Motion was adopted on a roll call vote: 
Yeas:  Redmond, Lewandowski, & Studders 

Commissioner Redmond moved to approve the bills of May 15, 2002 in the amount of $284,182.57.  Motion was adopted on a roll call vote: 
Yeas:  Lewandowski, Studders, & Redmond 

 Bids received and opened on May 1, 2002 for an Adjustable/Variable Frequency Drive were reviewed.  Commissioner Studders moved to award to Standard Electric Company, for their low bid price of $18,156.00.  Motion was adopted on a roll call vote: 
   Yeas:  Studders, Redmond, & Lewandowski 

 Commissioner Redmond moved to advertise for a May 29, 2002 bid opening for a Tandem Dump Truck.  Motion was adopted on a roll call vote: 
   Yeas:  Redmond, Lewandowski, & Studders 

 Mr. Miller reported that the meeting with the City of Bay City regarding a regional water authority has been postponed to May 21st.  He also reported that master meters are being installed and a problem with notification has been addressed. 

 Commissioner Studders moved to hire a temporary employee for the summer months.  Motion was adopted on a roll call vote: 
   Yeas:  Lewandowski, Studders, & Redmond 

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, May 29, 2002 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 10:44 a.m.: 
Yeas:  Studders, Redmond, & Lewandowski 

Respectfully Submitted by:   Approved by: 
 
 

Julie K. Bowker    Gerald M. Redmond 
Clerk of the Board    Chairman of the Board 

WEDNESDAY, MAY 29, 2002

WEDNESDAY, MAY 29, 2002                          REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:11 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond. 

       Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski 

Also present were:  Road Commission Representative:  John Edmands, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; Bill Schubert, Water Superintendent; and Ken Schott, Plant Superintendent; Pat Beson and Melvin McNally, Kawkawlin Township Trustees; and Julie Bowker, Clerk of the Board. 

Commissioner Redmond moved to approve the minutes of the May 15, 2002 meeting.  Motion was adopted on a roll call vote: 
Yeas:  Lewandowski, Studders, & Redmond 

 Bids were received and opened for TV Sewer Inspection Equipment.  Commissioner Redmond moved to refer the bids for review.  Motion was adopted on a roll call vote: 
   Yeas:  Studders, Redmond, & Lewandowski 

PUBLIC INPUT – None 

 Mr. Miller reported that the Bangor Township/Gaslight Village II Sewer project has begun. 

Commissioner Redmond moved to approve payroll for the period of 5/5/02 through 5/18/02 in the amount of $61,636.48.  Motion was adopted on a roll call vote: 
Yeas:  Redmond, Lewandowski, & Studders 

Commissioner Studders moved to approve the bills of May 29, 2002 in the amount of $178,131.29.  Motion was adopted on a roll call vote: 
Yeas:  Lewandowski, Studders, & Redmond 

 Mr. Miller reported on the recent termination of an employee off on long term disability. 

 K. Schott reported on the recaulking project at the Wastewater Treatment Plant.  Wade-Trim, Inc., Dow Chemical, and Midwest have been brought in to recommend options.  Silicone on the outside joints has been recommended but would require the removal of the existing urethane material.  This would be very costly.  Silicone can be applied to the inside joints without removing any material but would not be a long term solution.  The Board will be updated periodically. 

 Mr. Schubert updated that Board on master meter installation by the City of Bay City. 

 Mr. Miller updated the Board on meetings with the City of Bay City relative to the possibility of a regional water authority, water rate arbitration, and their water study results. 

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, June 12, 2002 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 10:49 a.m.: 
Yeas:  Studders, Redmond, & Lewandowski 
 
 

Respectfully Submitted by:   Approved by: 
 
 
 
 

Julie K. Bowker    Gerald M. Redmond 
Clerk of the Board    Chairman of the Board 

WEDNESDAY, JUNE 12, 2002

WEDNESDAY, JUNE 12, 2002                         REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:20 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond. 

       Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski 

Also present were:  Road Commission Representative:  John Edmands, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisor    Thomas Paige, Williams; Mike Cicinelli, Wieland Sales; and Julie Bowker, Clerk of the Board. 

Commissioner Redmond moved to approve the minutes of the May 29, 2002 meeting.  Motion was adopted on a roll call vote: 
Yeas:  Lewandowski, Studders, & Redmond 

PUBLIC INPUT – None 

 Commissioner Studders moved to approve Payment #4 (Final) to Great Lakes Contracting, Inc. contractor on the Frankenlust Township/Three Mile Road Water project.  The Chairman is authorized to sign for the Board.  Motion was adopted on a roll call vote: 
   Yeas:  Studders, Redmond, & Lewandowski 

 Commissioner Redmond moved to approve Payment #8 (Final) to Glawe, Inc., contractor on the Bangor Township/Wheeler Road Sewer project.  The Chairman is authorized to sign for the Board.  Motion was adopted on a roll call vote: 
   Yeas:  Redmond, Lewandowski, & Studders 

Commissioner Studders moved to approve payroll for the period of 5/19/02 through 6/1/02 in the amount of $62,925.06.  Motion was adopted on a roll call vote: 
Yeas:  Lewandowski, Studders, & Redmond 

Commissioner Redmond moved to approve the bills of June 12, 2002 in the amount of $282,212.42.  Motion was adopted on a roll call vote: 
Yeas:  Studders, Redmond, & Lewandowski 

 Bids received and opened on May 29, 2002 for TV Sewer Inspection Equipment were reviewed.  Commissioner Lewandowski moved to award to Aries Industries Inc., for their low bid price, meeting specifications, of $63,646.00.  Motion was adopted on a roll call vote: 
   Yeas:  Redmond, Lewandowski, & Studders 

 Mr. Miller updated the Board on issues with the City of Bay City.  There is a tentative agreement on the arbitration issues and talks are continuing regarding a regional water authority.  The pro-forma rate for water for the coming year is $1.59/ccf, down from $1.68/ccf. 

 Bids were received and opened for One Dump Truck.  Commissioner Redmond moved to refer the bids for review.  Motion was adopted on a roll call vote: 
   Yeas:  Lewandowski, Studders, & Redmond 

 Commissioner Lewandowski moved to approve a Professional Services Agreement with Wade-Trim, Inc., for sewer design at the wastewater treatment plant.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote: 
   Yeas:  Studders, Redmond, & Lewandowski 

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, June 26, 2002 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 10:45 a.m.: 
Yeas:  Redmond, Lewandowski, & Studders 
 
 

Respectfully Submitted by:   Approved by: 
 
 
 
 

Julie K. Bowker    Gerald M. Redmond 
Clerk of the Board    Chairman of the Board 

WEDNESDAY, JUNE 26, 2002

WEDNESDAY, JUNE 26, 2002                          REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:09 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond. 

       Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski 

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; and Dick Bishop, General Superintendent; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisor    Thomas Paige, Williams; and Julie Bowker, Clerk of the Board. 

Commissioner Redmond moved to approve the minutes of the June 12, 2002 meeting.  Motion was adopted on a roll call vote: 
Yeas:  Lewandowski, Studders, & Redmond 

PUBLIC INPUT 

 T. Paige – A water project by Saginaw County at Hotchkiss Road was discussed. 
 

 Commissioner Lewandowski moved to approve a Professional Services Agreement with Wade-Trim, Inc., for the Bangor Township/Woodbridge Avenue Watermain project.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote: 
   Yeas:  Studders, Redmond, & Lewandowski 

 Mr. Miller reported that the Frankenlust Township/Seven Mile & Bay Valley Roads Water project is on hold at this time. 

Commissioner Redmond moved to approve payroll for the period of 6/2/02 through 6/15/02 in the amount of $63,037.96.  Motion was adopted on a roll call vote: 
Yeas:  Redmond, Lewandowski, & Studders 

Commissioner Studders moved to approve the bills of June 26, 2002 in the amount of $133,077.35.  Motion was adopted on a roll call vote: 
Yeas:  Lewandowski, Studders, & Redmond 

 Bids received and opened on June 12, 2002 for a Tandem Dump Truck were reviewed.  Commissioner Redmond moved to award to Diesel Truck Sales, for their low bid price, meeting specifications, of $67,204.00, with trade-in.  Motion was adopted on a roll call vote: 
   Yeas:  Studders, Redmond, & Lewandowski 

 Mr. Miller reported that the Treatment Plant has run smoothly through the recent heavy rains. 

 Mr. Miller reported on several recent incidents:  a contractor damaged a sewer line at Delta College, Bay Metropolitan Water had a large lime discharge into the sewer system, and testing is continuing on blue effluent received at the plant. 

 Mr. Miller reported that talks are continuing regarding a regional water authority. 

 Mr. Miller reported that three counterfeit payroll checks have cleared the vendor account through National City Bank.  The bank will reimburse the department for the losses and the Michigan State Police are investigating. 

 Mr. Schubert showed the Board the automated meter reading system.  The meter system is approximately 88% replaced with the new style meters.  The possibility of a radio controlled system for some accounts was discussed. 

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, July 10, 2002 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 10:32 a.m.: 
Yeas:  Studders, Redmond, & Lewandowski 
 
 

Respectfully Submitted by:   Approved by: 
 
 

Julie K. Bowker    Gerald M. Redmond 
Clerk of the Board    Chairman of the Board 

WEDNESDAY, JULY 10, 2002

WEDNESDAY, JULY 10, 2002              REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:07 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond. 

       Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski 

Also present were:  Road Commission Representative:  John Edmands, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; and Clarke Foco, Acting Clerk of the Board. 

Commissioner Redmond moved to approve the minutes of the June 26, 2002 meeting.  Motion was adopted on a roll call vote: 
Yeas:  Lewandowski, Studders, & Redmond 

PUBLIC INPUT – None 

 Commissioner Lewandowski moved to approve a Professional Services Agreement with Civil Engineering Consultants, for the Merritt Township/Nolet (District F), Russell (District G), M-15 & Wilshire (District H) Roads Water projects.  The Chairman and the Acting Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote: 
   Yeas:  Studders, Redmond, & Lewandowski 

Commissioner Redmond moved to approve payroll for the period of 6/16/02 through 6/29/02 in the amount of $64,929.78.  Motion was adopted on a roll call vote: 
Yeas:  Redmond, Lewandowski, & Studders 

Commissioner Studders moved to approve the bills of July 10, 2002 in the amount of $266,041.08.  Motion was adopted on a roll call vote: 
Yeas:  Studders & Redmond 
Nays:  Lewandowski 

 Commissioner Studders moved to approve the attendance of one employees to the MRWA Cross Connection Seminar.  Motion was adopted on a roll call vote: 
   Yeas:  Studders, Redmond, & Lewandowski 

 Commissioner Redmond moved to approve the attendance of K. Miller to the Water Environment Federation Conference.  Motion was adopted on a roll call vote: 
   Yeas:  Redmond, Lewandowski, & Studders 

 Mr. Miller reported on the Hampton Township billing evaluation performed by Weinlander Fitzhugh.  They have approximately 3,100 customers. 

 Merritt Township water quality was discussed.  Civil Engineering Consultants has performed a hydraulic analysis of the Merritt/Portsmouth system.  The number of loops in the system will reduced to increase velocity.  A tiered rate system of billing will be discussed with Merritt and Portsmouth Townships. 

 Mr. Miller is setting up a tour of the Bay Metro Water System and the Saginaw Metro Water System. 

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, July 24, 2002 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 10:24 a.m.: 
Yeas:  Lewandowski, Studders, & Redmond 
 
 

Respectfully Submitted by:   Approved by: 
 
 
 
 

Julie K. Bowker    Gerald M. Redmond 
Clerk of the Board    Chairman of the Board 

WEDNESDAY, JULY 24, 2002

WEDNESDAY, JULY 24, 2002               REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:10 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond. 

       Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski 

Also present were:  Road Commission Representative:  John Edmands, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors    Marvin Neumeyer, Monitor; and Thomas Paige, Williams; John Billette, Civil Engineering Consultants; and Julie Bowker, Clerk of the Board. 

Commissioner Redmond moved to approve the minutes of the July 10, 2002 meeting.  Motion was adopted on a roll call vote: 
Yeas:  Lewandowski, Studders, & Redmond 

PUBLIC INPUT 

 Commissioner Lewandowski moved to approve Change Order #4 (Final) with Eric Construction, contractor on the Bangor Township/Rivertrail, Bangor, Richards, & Utah Roads Water project.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote: 
   Yeas:  Studders, Redmond, & Lewandowski 

 Commissioner Redmond moved to approve Payment #4 (Final) to Eric Construction, contractor on the Bangor Township/Rivertrail, Bangor, Richards, & Utah Roads Water project.  The Chairman is authorized to sign for the Board.  Motion was adopted on a roll call vote: 
   Yeas:  Redmond, Lewandowski, & Studders 

 Commissioner Studders moved to advertise for a bid opening date of  August 7, 2002 for the Williams Township/Nine Mile Road Water project.  Motion was adopted on a roll call vote: 
   Yeas:  Lewandowski, Studders, & Redmond 

Commissioner Redmond moved to approve payroll for the period of 6/30/02 through 7/13/02 in the amount of $63,058.29.  Motion was adopted on a roll call vote: 
Yeas:  Studders, Redmond, & Lewandowski 

Commissioner Studders moved to approve the bills of July 24, 2002 in the amount of $325,405.30.  Motion was adopted on a roll call vote: 
Yeas:  Redmond, Lewandowski, & Studders 

Commissioner Redmond moved to receive the Dept.'s Monthly Meeting Summary of June 26, 2002.  Motion was adopted on a roll call vote: 
Yeas:  Lewandowski, Studders, & Redmond 

 Commissioner Studders moved to authorize the Department to utilize Covenant HealthCare for emergency treatment and pre-employment & CDL physicals.  Motion was adopted on a roll call vote: 
   Yeas:  Studders, Redmond, & Lewandowski 

 Mr. Miller reported that a meeting with the City of Bay City regarding development of a regional water authority was cancelled and will be rescheduled. 

 Mr. Miller reviewed topics to be discussed at this afternoon’s monthly meeting:  Infiltration problems, storm drains connected to the sewer system, and the sharing of water loss costs resulting from Bay City billing by master meters. 

 T. Paige – Questioned monthly billings by Bay City. 

 Commissioner Studders moved to change the meeting of September 4, 2002 to August 30, 2002.  Motion was adopted on a roll call vote: 
   Yeas:  Redmond, Lewandowski, & Studders 

 The infiltration of storm water into the sewer system by low manholes was discussed. 

 Commissioner Redmond offered the following  resolution  and moved for its adoption: 

 WHEREAS, the Board of County Road Commissioners of the County of Bay ("Bay County Road Commission") will now discuss strategy and negotiations connected with the negotiation of a collective bargaining agreement between the Bay County Road Commission and Union Local #546, and 

 WHEREAS, Commissioner Redmond, a negotiating party, requests a closed hearing, and 

 WHEREAS, Section 8 (c) of the Open Meetings Act allows the Bay County Road Commission to meet in a closed session for the aforesaid purposes upon the request of a negotiating party, 

 THEREFORE, BE IT RESOLVED by the Bay County Road Commission that it meet in a closed session for the aforesaid purposes, pursuant to the provisions of Section 8 (c) of the Open Meetings Act. 

Motion was adopted on a roll call vote at 10:40 a.m.: 
Yeas:  Lewandowski, Studders, & Redmond 

 Commissioner Lewandowski moved to reconvene to the Regular Meeting.  Motion was adopted on a roll call vote at 11:11 a.m.: 
Yeas:  Studders, Redmond, & Lewandowski 

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, August 7, 2002 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 11:12 a.m.: 
Yeas:  Redmond, Lewandowski, & Studders 
 
 

Respectfully Submitted by:   Approved by: 
 
 
 
 

Julie K. Bowker    Gerald M. Redmond 
Clerk of the Board    Chairman of the Board 

WEDNESDAY, AUGUST 7, 2002

WEDNESDAY, AUGUST 7, 2002   REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:19 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond. 

       Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski 

Also present were:  Road Commission Representative:  John Edmands, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors    Hilda Dijak, Frankenlust; Marvin Neumeyer, Monitor; and Thomas Paige, Williams; John Billette, Civil Engineering Consultants; and Julie Bowker, Clerk of the Board. 

Commissioner Redmond moved to approve the minutes of the July 24, 2002 meeting.  Motion was adopted on a roll call vote: 
Yeas:  Lewandowski, Studders, & Redmond 

PUBLIC INPUT 

 T. Paige – Stated that Williams Township will approve the proposed agreement with Tittabawassee Township at their meeting tonight. 

 H. Dijak – Stated that Frankenlust Township has already approved their agreement with Tittabawassee Township. 

 The Frankenlust, Williams, and Tittabawassee Townships/Hospital, Hotchkiss, & Hackett Roads Water project was discussed.  This project has taken quite awhile to develop and should be beneficial to all parties involved.  Commissioner Studders moved to approve a Water Agreement between Tittabawassee and Frankenlust Townships.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote: 
   Yeas:  Studders, Redmond, & Lewandowski 

Commissioner Redmond moved to approve a Water Agreement between Tittabawassee and Williams Townships.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote: 
   Yeas:  Redmond, Lewandowski, & Studders 

Commissioner Lewandowski moved to approve payroll for the period of 7/14/02 through 7/27/02 in the amount of $62,002.88.  Motion was adopted on a roll call vote: 
Yeas:  Lewandowski, Studders, & Redmond 

Commissioner Redmond moved to approve the bills of August 7, 2002 in the amount of $553,653.30.  Motion was adopted on a roll call vote: 
Yeas:  Studders, Redmond, & Lewandowski 

 Commissioner Studders moved to approve the attendance of four employees to the AWWA Fall Regional Meeting.  Motion was adopted on a roll call vote: 
   Yeas:  Redmond, Lewandowski, & Studders 

 Commissioner Redmond moved to approve the attendance of two employees to a New World User Conference.  Motion was adopted on a roll call vote: 
   Yeas:  Lewandowski, Studders, & Redmond 

 Bids were received and opened for the Williams Township/Nine Mile Road Water project.  Commissioner Lewandowski moved to refer the bids for review.  Motion was adopted on a roll call vote: 
   Yeas:  Studders, Redmond, & Lewandowski 

 Mr. Miller updated the Board on various issues with the City of Bay City.  The regional water authority issue, as with most other issues, is on hold because of the firing of the city manager.  Mr. Miller will pursue the Merritt Township/Blumfield Township water connection issue. 

 Mr. Miller reported on a reimbursement from the Michigan County Road Commission Self-Insurance Pool due to the upgrade in fire protection rating from a B classification to an A classification. 

 The department employees will be meeting with Kevin Elliott, Diebold Agency Co., to discuss health insurance coverage and costs. 

 A bid received unsigned was discussed. 

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, August 21, 2002 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 10:58 a.m.: 
Yeas:  Redmond, Lewandowski, & Studders 
 
 

Respectfully Submitted by:   Approved by: 
 
 
 
 

Julie K. Bowker    Gerald M. Redmond 
Clerk of the Board    Chairman of the Board 

WEDNESDAY, AUGUST 21, 2002

WEDNESDAY, AUGUST 21, 2002                      REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:51 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond. 

       Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski 

Also present were:  Road Commission Representative:  John Edmands, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors    Sharon Stalsberg, Pinconning; and Thomas Paige, Williams; Jim Lillo, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board. 

Commissioner Redmond moved to approve the minutes of the August 7, 2002 meeting.  Motion was adopted on a roll call vote: 
Yeas:  Lewandowski, Studders, & Redmond 

PUBLIC INPUT 

 S. Stalsberg – Their waterline extension is substantially complete.  Additional customers and hydrants have been added to the project. 
 

 Commissioner Redmond moved to advertise for a September 18, 2002 bid opening for the Bangor Township/Woodbridge Avenue Water project.  Motion was adopted on a roll call vote: 
   Yeas:  Studders, Redmond, & Lewandowski 

 Mr. Miller discussed the problem of the unsigned low bid for the Williams Township/Nine Mile Road Water project.  Commissioner Studders moved to reject all bids and to advertise for an August 28, 2002 bid opening.  Motion was adopted on a roll call vote: 
   Yeas:  Redmond, Lewandowski, & Studders 

Commissioner Lewandowski moved to approve payroll for the period of 7/28/02 through 8/10/02 in the amount of $62,598.39.  Motion was adopted on a roll call vote: 
Yeas:  Lewandowski, Studders, & Redmond 

Commissioner Redmond moved to approve the bills of August 21, 2002 in the amount of $391,447.22.  Motion was adopted on a roll call vote: 
Yeas:  Studders, Redmond, & Lewandowski 

 Mr. Miller discussed a letter sent to the City of Bay City relative to the Regional Water Authority issue and arbitration issues. 

 Mr. Miller discussed the study relative to taking over Hampton Township’s meter reading/billing.  He has discussed the issue with the department’s computer administrators and they see no problem with the additional customers. 

 Commissioner Studders moved to approve the attendance of one employee to the MWEA Government Affairs Seminar.  Motion was adopted on a roll call vote: 
   Yeas:  Redmond, Lewandowski, & Studders 

 Commissioner Lewandowski moved to approve the attendance of one employee to the WEF Convention and Operations Challenge.  Motion was adopted on a roll call vote: 
   Yeas:  Lewandowski, Studders, & Redmond 

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Friday, August 30, 2002 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 10:06 a.m.: 
Yeas:  Studders, Redmond, & Lewandowski 
 
 

Respectfully Submitted by:   Approved by: 
 
 
 
 

Julie K. Bowker    Gerald M. Redmond 
Clerk of the Board    Chairman of the Board 

FRIDAY, AUGUST 30, 2002

FRIDAY, AUGUST 30, 2002                REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:16 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond. 

       Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski 

Also present were:  Road Commission Representative:  Dick Bishop, General Superintendent; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisor    Thomas Paige, Williams; and Julie Bowker, Clerk of the Board. 

Commissioner Redmond moved to approve the minutes of the August 21, 2002 meeting.  Motion was adopted on a roll call vote: 
Yeas:  Lewandowski, Studders, & Redmond 

PUBLIC INPUT – None 

 Commissioner Lewandowski moved to approve Payment #5 (Final) to Anklam’s Construction, contractor on the Monitor Township/Wilder Road Water project.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote: 
   Yeas:  Studders, Redmond, & Lewandowski 

 Bids received and opened on August 28, 2002 for the Williams Township/Nine Mile Road Water project were reviewed.  Commissioner Studders moved to award to Wellman Excavating, for their low bid price of $108,892.00.  Motion was adopted on a roll call vote: 
   Yeas:  Redmond, Lewandowski, & Studders 

Commissioner Redmond moved to approve payroll for the period of 8/11/02 through 8/24/02 in the amount of $62,150.50.  Motion was adopted on a roll call vote: 
Yeas:  Lewandowski, Studders, & Redmond 

Commissioner Studders moved to approve the bills of August 30, 2002 in the amount of $221,409.53.  Motion was adopted on a roll call vote: 
Yeas:  Studders, Redmond, & Lewandowski 

Commissioner Redmond moved to receive the Dept.'s Monthly Meeting Summary of July 24, 2002.  Motion was adopted on a roll call vote: 
Yeas:  Redmond, Lewandowski, & Studders 

 Mr. Miller discussed recent and proposed improvements to the administrative office building.  Blacktopping and landscaping have been completed.  An architecture firm is being sought to prepare proposals for roofing and siding of the building. 

 Mr. Miller discussed the variable fees charged by local units for water and sewer connections.  T. Paige discussed Williams Township’s experiences regarding connection fees.  Commissioner Redmond moved to approve looking for a consultant to develop an equitable number for all units.  Motion was adopted on a roll call vote: 
   Yeas:  Lewandowski, Studders, & Redmond 

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, September 18, 2002 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 9:40 a.m.: 
Yeas:  Studders, Redmond, & Lewandowski 
 
 

Respectfully Submitted by:   Approved by: 
 
 
 
 

Julie K. Bowker    Gerald M. Redmond 
Clerk of the Board    Chairman of the Board 

WEDNESDAY, SEPTEMBER 18, 2002

WEDNESDAY, SEPTEMBER 18, 2002        REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:26 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond. 

       Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski 

Also present were:  Road Commission Representative:  John Edmands, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisor    Thomas Paige, Williams; Mark Norton, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board. 

Commissioner Redmond moved to approve the minutes of the August 30, 2002 meeting.  Motion was adopted on a roll call vote: 
Yeas:  Lewandowski, Studders, & Redmond 

PUBLIC INPUT – None 

 Commissioner Redmond moved to approve a Professional Services Agreement with Wade-Trim, Inc., for the Frankenlust Township/Seven Mile, Four Mile, & Bay Valley Roads Water project.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote: 
   Yeas:  Studders, Redmond, & Lewandowski 

 Bids were received and opened for the Bangor Township/Woodbridge Avenue Watermain Replacement project.  Commissioner Studders moved to refer the bids for review.  Motion was adopted on a roll call vote: 
   Yeas:  Redmond, Lewandowski, & Studders 

 Commissioner Studders moved to approve a Contract with Wellman Contracting, contractor on the Williams Township/Nine Mile Road Water project.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote: 
   Yeas:  Lewandowski, Studders, & Redmond 

 Commissioner Lewandowski moved to advertise for an October 9, 2002 bid opening for the Merritt Township/Russell & Callahan Roads (District G), Nolet Road (District F), and M-15 & Wilshire Roads (District H) Water projects.  Motion was adopted on a roll call vote: 
   Yeas:  Studders, Redmond, & Lewandowski 

Commissioner Redmond moved to approve payroll for the period of 8/25/02 through 9/7/02 in the amount of $62,994.14.  Motion was adopted on a roll call vote: 
Yeas:  Redmond, Lewandowski, & Studders 

Commissioner Studders moved to approve the bills of September 18, 2002 in the amount of $492,294.74.  Motion was adopted on a roll call vote: 
Yeas:  Lewandowski, Studders, & Redmond 

Commissioner Redmond moved to receive the Dept.'s Monthly Meeting Summary of August 28, 2002.  Motion was adopted on a roll call vote: 
Yeas:  Studders, Redmond, & Lewandowski 

 Commissioner Studders moved to approve the attendance of C. Fechter to a Postal Service workshop.  Motion was adopted on a roll call vote: 
   Yeas:  Redmond, Lewandowski, & Studders 

 Commissioner Lewandowski moved to approve the attendance of R. Marande to the MMFOA Fall Training program.  Motion was adopted on a roll call vote: 
   Yeas:  Lewandowski, Studders, & Redmond 

 Commissioner Redmond moved to approve the attendance of three employees to an Oden Training pump class.  Motion was adopted on a roll call vote: 
   Yeas:  Studders, Redmond, & Lewandowski 

 Commissioner Lewandowski moved to approve a Revised Resolution adopting the VEBA Plan and to provide for its funding.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote: 
   Yeas:  Redmond, Lewandowski, & Studders 

 Commissioner Redmond moved to approve the First Amendment to Bay Metropolitan Water Supply System Contract.  The amendment provides for expansion of the system, on a limited basis, along Wilshire Road located in Blumfield Township.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote: 
   Yeas:  Lewandowski, Studders, & Redmond 

 Mr. Miller updated the Board on issues with the City of Bay City, including the Regional Water Authority, Arbitration, and Master Meters. 

 Commissioner Redmond moved to approve a Flu Shot Program for the Dept.’s employees.  Motion was adopted on a roll call vote: 
   Yeas:  Studders, Redmond, & Lewandowski 

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, October 2, 2002 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 10:49 a.m.: 
Yeas:  Redmond, Lewandowski, & Studders 
 
 

Respectfully Submitted by:   Approved by: 
 
 
 
 

Julie K. Bowker    Gerald M. Redmond 
Clerk of the Board    Chairman of the Board 

WEDNESDAY, OCTOBER 2, 2002

WEDNESDAY, OCTOBER 2, 2002          REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:32 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond. 

       Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski 

Also present were:  Road Commission Representative:  John Edmands, Engineer-Manager; Dept. of Water & Sewer Representative: Bill Schubert, Water Superintendent; Supervisors    Dick Gromaski, Fraser; Sharon Stalsberg, Pinconning; and Thomas Paige, Williams; Jim Lillo, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board. 

Commissioner Redmond moved to approve the minutes of the September 18, 2002 meeting.  Motion was adopted on a roll call vote: 
Yeas:  Lewandowski, Studders, & Redmond 

PUBLIC INPUT – None 

 Mr. Schubert reminded the Board of the bid opening on October 9, 2002 for the Merritt Township/Russell & Callahan Roads (District G), Nolet Road (District F), and M-15 & Wilshire Roads (District H) Water projects. 

 Mr. Schubert reported that the Dept. is waiting for confirmation from Bangor Township before awarding the Woodbridge Avenue Watermain Replacement project. 

Commissioner Redmond moved to approve payroll for the period of 9/08/02 through 9/21/02 in the amount of $60,975.88.  Motion was adopted on a roll call vote: 
Yeas:  Studders, Redmond, & Lewandowski 

Commissioner Studders moved to approve the bills of October 2, 2002 in the amount of $266,545.57.  Motion was adopted on a roll call vote: 
Yeas:  Redmond, Lewandowski, & Studders 

Commissioner Redmond moved to receive the Dept.'s Monthly Meeting Summary of September 25, 2002.  Motion was adopted on a roll call vote: 
Yeas:  Lewandowski, Studders, & Redmond 

 Commissioner Studders moved to approve the attendance of two employees to an Industrial Pretreatment Program.  Motion was adopted on a roll call vote: 
   Yeas:  Studders, Redmond, & Lewandowski 

 Commissioner Redmond moved to approve the attendance of four employees to the MRWA Hydrant and Valve Operation Seminar.  Motion was adopted on a roll call vote: 
   Yeas:  Redmond, Lewandowski, & Studders 

 Mr. Schubert informed the Board that the architectural firm of Gerald G. Bergman, Inc. has been selected to oversee improvements to the administration building. 

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, October 16, 2002 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 9:38 a.m.: 
Yeas:  Lewandowski, Studders, & Redmond 
 
 

Respectfully Submitted by:   Approved by: 
 
 
 
 

Julie K. Bowker    Gerald M. Redmond 
Clerk of the Board    Chairman of the Board 

WEDNESDAY, OCTOBER 16, 2002

WEDNESDAY, OCTOBER 16, 2002         REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:34 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond. 

       Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski 

Also present were:  Road Commission Representative:  John Edmands, Engineer-Manager; Dept. of Water & Sewer Representatives: Bill Schubert, Water Superintendent; and Ken Schott, Wastewater Treatment Plant Superintendent; Supervisor    Thomas Paige, Williams; and Julie Bowker, Clerk of the Board. 

Commissioner Redmond moved to approve the minutes of the October 2, 2002 meeting.  Motion was adopted on a roll call vote: 
Yeas:  Lewandowski, Studders, & Redmond 

PUBLIC INPUT – None 

 Bids received and opened on September 18, 2002 for the Bangor Township/Woodbridge Avenue Water Main Replacement project were reviewed.  Commissioner Lewandowski moved to award to Mid State Earthworks, for their low bid price of $90,925.00 and to approve the Contract.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote: 
   Yeas:  Studders, Redmond, & Lewandowski 

 Commissioner Redmond moved to approve Payment #2 (Final) to Great Lakes Contracting Enterprises, Inc., contractor on the Fraser Township/Birch Drive Water project.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote: 
   Yeas:  Redmond, Lewandowski, & Studders 

 Commissioner Studders moved to approve a Professional Services Agreement with Bartow & King Engineers, Inc., for the Portsmouth Township/German Road Water project.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote: 
   Yeas:  Lewandowski, Studders, & Redmond 

Commissioner Redmond moved to approve payroll for the period of 9/22/02 through 10/5/02 in the amount of $62,129.45.  Motion was adopted on a roll call vote: 
Yeas:  Studders, Redmond, & Lewandowski 

Commissioner Studders moved to approve the bills of October 16, 2002 in the amount of $422,626.08.  Motion was adopted on a roll call vote: 
Yeas:  Redmond, Lewandowski, & Studders 

 Commissioner Studders moved to advertise for a bid opening of October 30, 2002 for the Administrative Office Improvements.  The improvements will include roofing, siding, and the entrance.  Motion was adopted on a roll call vote: 
   Yeas:  Lewandowski, Studders, & Redmond 

 The meeting was opened to K. Schott who updated that board on events occurring in sewer operations and collection system projects. 

 Mr. Schubert reported on recent calibration efforts by the City of Bay City. 

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, October 30, 2002 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 10:53 a.m.: 
Yeas:  Studders, Redmond, & Lewandowski 
 
 

Respectfully Submitted by:   Approved by: 
 
 
 
 

Julie K. Bowker    Gerald M. Redmond 
Clerk of the Board    Chairman of the Board 

WEDNESDAY, OCTOBER 30, 2002

WEDNESDAY, OCTOBER 30, 2002         REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:15 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond. 

       Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski 

Also present were:  Road Commission Representative:  John Edmands, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisor    Thomas Paige, Williams; Jim Lillo, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board. 

Commissioner Redmond moved to approve the minutes of the October 16, 2002 meeting.  Motion was adopted on a roll call vote: 
Yeas:  Lewandowski, Studders, & Redmond 

PUBLIC INPUT 

 T. Paige – Happy with current Board’s policies and attitudes. 
 

 Commissioner Lewandowski moved to approve Amendment #1 to a Professional Services Agreement with Wade-Trim, Inc., for the Bangor Township/Woodbridge Avenue Watermain Replacement project.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote: 
   Yeas:  Studders, Redmond, & Lewandowski 

 Commissioner Redmond moved to approve Change Order #2 (Final) with Great Lakes Contracting Enterprizes, Inc., contractor on the Fraser Township/Birch Drive Water project.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote: 
   Yeas:  Redmond, Lewandowski, & Studders 

 Commissioner Studders moved to advertise for a November 13, 2002 bid opening for the Portsmouth Township/German Road Water project.  Motion was adopted on a roll call vote: 
   Yeas:  Lewandowski, Studders, & Redmond 

Commissioner Redmond moved to approve payroll for the period of 10/6/02 through 10/19/02 in the amount of $61,744.08.  Motion was adopted on a roll call vote: 
Yeas:  Studders, Redmond, & Lewandowski 

Commissioner Studders moved to approve the bills of October 30, 2002 in the amount of $479,689.83.  Motion was adopted on a roll call vote: 
Yeas:  Redmond, Lewandowski, & Studders 

 Proposed improvements to the Administrative Office Building were discussed. 

 Mr. Miller updated the Board on City of Bay City issues.  The regional water authority proposal is moving slowly.  All 50 master meters have been installed with approximately 1/3 of them calibrated. 

 Bids were received and opened for Administrative Office Improvements.  Commissioner Lewandowski moved to recess so the bids can be reviewed.  Motion was adopted on a roll call vote at 10:39 a.m.: 
   Yeas:  Lewandowski, Studders, & Redmond 

 Commissioner Redmond moved to reconvene the meeting at 10:47 a.m.  Motion was adopted on a roll call vote: 
   Yeas:  Studders, Redmond, & Lewandowski 

 Commissioner Lewandowski moved to award to Gregory Construction Company, for their low bid price of $47,400.00, which includes Alternate #1.  Motion was adopted on a roll call vote: 
   Yeas:  Redmond, Lewandowski, & Studders 

 Mr. Miller reported that union negotiations will begin November 7th. 

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, November 13, 2002 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 10:51 a.m.: 
Yeas:  Lewandowski, Studders, & Redmond 
 
 

Respectfully Submitted by:   Approved by: 
 
 
 
 

Julie K. Bowker    Gerald M. Redmond 
Clerk of the Board    Chairman of the Board 

WEDNESDAY, NOVEMBER 13, 2002

WEDNESDAY, NOVEMBER 13, 2002                REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:04 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

       Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representative:  John Edmands, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisor    Thomas Paige, Williams; Steve O’Mara, Bartow & King Engineers, Inc.; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the October 30, 2002 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

    Commissioner Lewandowski moved to approve Payment #6 (Final) to Glawe, Inc., contractor on the Kawkawlin Township/Cottage Grove & Fraser Roads Water project.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve payroll for the period of 10/20/02 through 11/2/02 in the amount of $60,884.33.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve the bills of November 13, 2002 in the amount of $436,900.59.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

    Mr. Miller discussed proposed Administrative Office Improvements.  The improvements were awarded to Gregory Construction on October 30th.  The improvements will be modified to frame in a garage door no longer used.  It is recommended that the improvements be completed in one year and not two years.  Commissioner Redmond moved to complete the improvements in 2002.  Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski

    Bids were received and opened for the Portsmouth Township/Germand Road Water project.  Mr. O’Mara will  review the bids.

    Commissioner Lewandowski offered the following  resolution  and moved for its adoption:

    WHEREAS, the Board of County Road Commissioners of the County of Bay ("Bay County Road Commission") will now discuss strategy and negotiations connected with the negotiation of a collective bargaining agreement between the Bay County Road Commission and Union Local #546, and

    WHEREAS, Commissioner Lewandowski, a negotiating party, requests a closed hearing, and

    WHEREAS, Section 8 (c) of the Open Meetings Act allows the Bay County Road Commission to meet in a closed session for the aforesaid purposes upon the request of a negotiating party,

    THEREFORE, BE IT RESOLVED by the Bay County Road Commission that it meet in a closed session for the aforesaid purposes, pursuant to the provisions of Section 8 (c) of the Open Meetings Act.

Motion was adopted on a roll call vote at 10:40 a.m.:
Yeas:  Redmond, Lewandowski, & Studders

    Commissioner Lewandowski moved to reconvene to the Regular Meeting.  Motion was adopted on a roll call vote at11:15 a.m.:
Yeas:  Lewandowski, Studders, & Redmond

    Commissioner Lewandowski moved to advertise for a Public Hearing to be held on December 27th at 10:30 a.m. for the Dept. of Water & Sewer Budget.  Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski

    Commissioner Redmond moved to approve the recommendation of Mr. O’Mara and award the Portsmouth Township/German Road Water project to the low bidder, Great Lakes Contracting Enterprises, Inc., for their bid price of $30,155.00.  Motion was adopted on a roll call vote:
            Yeas:  Redmond, Lewandowski, & Studders

    Commissioner Studders moved to reject the bid of Glawe, Inc. because of faxed signatures on the bid form.  Motion was adopted on a roll call vote:
            Yeas:  Lewandowski, Studders, & Redmond

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, November 27, 2002 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 11:17 a.m.:
Yeas:  Studders, Redmond, & Lewandowski
 
 

Respectfully Submitted by:            Approved by:
 
 
 
 

Julie K. Bowker                Gerald M. Redmond
Clerk of the Board                Chairman of the Board

WEDNESDAY, NOVEMBER 27, 2002

WEDNESDAY, NOVEMBER 27, 2002       REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:59 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

       Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representative:  John Edmands, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisor    Thomas Paige, Williams; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the November 13, 2002 regular meeting and executive session.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

    Commissioner Studders moved to approve Amendment #1 to the Professional Services Agreement with Wade-Trim, Inc., for the Frankenlust Township/Seven Mile & Bay Valley Road Water project.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski

    Commissioner Redmond moved to approve a Contract with Great Lakes Contracting Enterprises, Inc., for the Portsmouth Township/German Road Water project.  The project was awarded on November 13th.  The contract approval is contingent upon approval by legal counsel as to form.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
            Yeas:  Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve payroll for the period of 11/3/02 through 11/16/02 in the amount of $63,764.72.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve the bills of November 27, 2002 in the amount of $199,431.97.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski

Commissioner Studders moved to receive the Dept.'s Monthly Meeting Summary of October 23, 2002.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders

    Mr. Miller updated the Board on talks with the City of Bay City relative to pending legal issues and the Regional Water Authority.  Mr. Belleman has been authorized to conduct negotiations.

    The City of Bay City has begun electronic bill pay for their water and sewer bills and is being widely accepted by customers.  It appears to be working smoothly.  The Department will review this option with the bank.

    Mr. Miller reported that a proposed capital improvement budget for 2003 will be presented at the next meeting.

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, December 11, 2002 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 11:14 a.m.:
Yeas:  Lewandowski, Studders, & Redmond
 
 

Respectfully Submitted by:            Approved by:
 
 
 
 

Julie K. Bowker                Gerald M. Redmond
Clerk of the Board                Chairman of the Board

WEDNESDAY, DECEMBER 11, 2002
WEDNESDAY, DECEMBER 11, 2002 REGULAR MEETING


The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:31 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representative: John Edmands, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; Bill Schubert, Water Superintendent; Ron Marande, Fiscal Officer; Ken Schott, Plant Superintendent; Supervisor Thomas Paige, Williams; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the November 27, 2002 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT

T. Paige – Complimented the Dept. on their working relationship with the townships.


Commissioner Studders moved to approve Change Order #1 with Wellman Excavating, contractor on the Williams Township/Nine Mile Road Water project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve payroll for the period of 11/17/02 through 11/30/02 in the amount of $68,532.44. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve the bills of December 11, 2002 in the amount of $230,710.91. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Lewandowski moved to receive the Dept.'s Monthly Meeting Summary of November 27, 2002. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to adopt a resolution approving and authorizing the IRS 420 Transfer. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Lewandowski moved to receive the proposed 2003 capital expenditure report. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

K. Schott discussed proposed upgrades to the telemetering system for monitoring pump stations. Costs to use telephone lines have been steadily increasing and a system that uses radio signals would not have this expense. The new system would be digital as opposed to the current analog system and would be capable of much more detailed information. The system would be phased in over three years.

Commissioner Lewandowski reported that negotiations with Union Local #546 are continuing.

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Friday, December 27, 2002 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 11:03 a.m.:
Yeas: Redmond, Lewandowski, & Studders

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

FRIDAY, DECEMBER 27, 2002
FRIDAY, DECEMBER 27, 2002 REGULAR MEETING


The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:28.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representative: John Edmands, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; Bill Schubert, Water Superintendent; and Ron Marande, Fiscal Officer; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the December 11, 2002 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

Commissioner Redmond moved to approve payroll for the period of 12/1/02 through 12/14/02 in the amount of $63,234.72. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve the bills of December 27, 2002 in the amount of $188,100.03. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

The Public Hearing was called to order at 10:30 a.m. by the Chairman. The 2003 Budget was reviewed by Mr. Marande. The REU charge will likely be raised in 2003, the first increase since 1984. Commissioner Lewandowski moved to close the hearing at 10:55 a.m. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Lewandowski moved to adopt the 2003 Budget. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

The IRS420 Transfer was discussed. Commissioner Redmond moved to invest the funds into the Retirement System VEBA Account. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

The Board approved allowing an easement along the Patterson Road right-of-way for parking for the proposed rail trail.

Commissioner Studders moved to approve a Michigan Public Entity Trust Agreement with National City Bank. The Chairman is authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve a Letter of Agreement with Union Local #546 which extends the contract on a day-by-day basis. The contract expires on December 31, 2002. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, January 8, 2003 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 11:11 a.m.:
Yeas: Redmond, Lewandowski, & Studders

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board