Bay County Department of Water and Sewer
Bay County Department of Water and Sewer

Bay County Department of Water and Sewer
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2003 Board Minutes

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WEDNESDAY, JANUARY 8, 2003
WEDNESDAY, JANUARY 8, 2003                    REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:08 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond. 

       Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski 

Also present were:  Road Commission Representative:  John Edmands, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisor    Thomas Paige, Williams; and Julie Bowker, Clerk of the Board. 

Commissioner Redmond moved to approve the minutes of the December 27, 2002 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond 

PUBLIC INPUT – None 

 Commissioner Lewandowski moved to approve Change Order #1 with Mid-State Earth Works, Inc., contractor on the Bangor Township/Woodbridge Avenue Water project.  The Chairman is authorized to sign for the Board.  Motion was adopted on a roll call vote: 
   Yeas:  Studders, Redmond, & Lewandowski 

Commissioner Redmond moved to approve payroll for the period of 12/15/02 through 12/28/02 in the amount of $65,142.75.  Motion was adopted on a roll call vote: 
Yeas:  Redmond, Lewandowski, & Studders 

Commissioner Studders moved to approve the bills of January 8, 2003 in the amount of $329,399.74.  Motion was adopted on a roll call vote: 
Yeas:  Lewandowski, Studders, & Redmond 

 Commissioner Lewandowski moved to approve the attendance of six people to the AWWA Joint Expo and Operator’s Day Seminar.  Motion was adopted on a roll call vote: 
   Yeas:  Studders, Redmond, & Lewandowski 

 Commissioner Redmond moved to approve the attendance of one person to the MRWA Cross Connection Control Seminar.  Motion was adopted on a roll call vote: 
   Yeas:  Redmond, Lewandowski, & Studders 

 Mr. Miller discussed meter replacement.  The Dept. has completed changing approximately 92% of their residential/commercial meters.  A letter will be sent to those local units that change their own meters requesting statistics on their meter programs.  Those local units are:  Beaver Road Water Association, Bangor-Monitor, Kawkawlin Metro, and the City of Pinconning. 

 Mr. Miller reported that Monitor Township is meeting with state officials to request a Drinking Water State Revolving Loan for water extensions.  Department personnel are assisting with the loan application. 

 The next union negotiation meeting is scheduled for January 14th. 

 Mr. Miller reported that discussions with the City of Bay City relative to the Regional Water Authority are on hold until four other issues related to the water rate arbitration matter can be settled.  Mr. Miller stated that discussions are going well and should be completed soon. 

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, January 22, 2003 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 10:19 a.m.: 
Yeas:  Lewandowski, Studders, & Redmond 
 
 

Respectfully Submitted by:   Approved by: 
 
 
 
 

Julie K. Bowker    Gerald M. Redmond 
Clerk of the Board    Chairman of the Board 
 

WEDNESDAY, JANUARY 22, 2003

WEDNESDAY, JANUARY 22, 2003          REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:03 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond. 

        Roll Call:    Gerald Redmond & Robert Lewandowski 
Excused:    Michael Studders 

Also present were:  Road Commission Representative:  John Edmands, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors    Dick Gromaski, Fraser; Roy DeLorge, Kawkawlin; and Thomas Paige, Williams; Melvin McNally, Kawkawlin Township Trustee; and Julie Bowker, Clerk of the Board. 

Commissioner Redmond moved to approve the minutes of the January 8, 2003 meeting.  Motion was adopted on a roll call vote: 
Yeas:  Lewandowski & Redmond 

PUBLIC INPUT – None 

 Commissioner Lewandowski moved to approve Change Order #1 with Great Lakes Contracting Enterprises, Inc., contractor on the Portsmouth Township/German Road Water project.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote: 
   Yeas:  Redmond & Lewandowski 

 Mr. Miller discussed a proposed Agreement with the Kawkawlin Metropolitan District, the Beaver Road Water Association, and the Department of Water & Sewer.  Language needs to be revised to indemnify the Department.  The matter will be referred to the February 5th meeting. 

Commissioner Redmond moved to approve payroll for the period of 12/29/02 through 1/11/03 in the amount of $72,739.69.  Motion was adopted on a roll call vote: 
Yeas:  Lewandowski & Redmond 

Commissioner Lewandowski moved to approve the bills of January 22, 2003 in the amount of $339,764.00.  Motion was adopted on a roll call vote: 
Yeas:  Redmond & Lewandowski 

 Commissioner Redmond moved to approve the attendance of one person to the Wastewater Laboratory Procedures Course hosted by the MDEQ.  Motion was adopted on a roll call vote: 
   Yeas:  Lewandowski & Redmond 

 Commissioner Lewandowski moved to approve the attendance of four people to the Joint Expo seminar.  Motion was adopted on a roll call vote: 
   Yeas:  Redmond & Lewandowski 

 Commissioner Redmond moved to approve Memorandum of Understanding #1-2003 with Union Local #546.  The memorandum authorizes a change in health care coverage to PPO and increases drug co-pays.  Motion was adopted on a roll call vote: 
   Yeas:  Lewandowski & Redmond 

 Commissioner Lewandowski moved to change the meeting of March 19, 2003 to March 21, 2003.  Motion was adopted on a roll call vote: 
   Yeas:  Redmond & Lewandowski 

 Commissioner Lewandowski offered the following  resolution  and moved for its adoption: 

 WHEREAS, the Board of County Road Commissioners of the County of Bay ("Bay County Road Commission") will now discuss strategy and negotiations connected with the negotiation of a collective bargaining agreement between the Bay County Road Commission and Union Local #546, and 

 WHEREAS, Commissioner Lewandowski, a negotiating party, requests a closed hearing, and 

 WHEREAS, Section 8 (c) of the Open Meetings Act allows the Bay County Road Commission to meet in a closed session for the aforesaid purposes upon the request of a negotiating party, 

 THEREFORE, BE IT RESOLVED by the Bay County Road Commission that it meet in a closed session for the aforesaid purposes, pursuant to the provisions of Section 8 (c) of the Open Meetings Act. 

Motion was adopted on a roll call vote at 10:11 a.m.: 
Yeas:  Lewandowski & Redmond 

 Commissioner Redmond moved to reconvene to the Regular Meeting.  Motion was adopted on a roll call vote at10:55 a.m.: 
Yeas:  Redmond & Lewandowski 

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, February 5, 2003 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 10:56 a.m.: 
Yeas:  Lewandowski & Redmond 
 
 

Respectfully Submitted by:   Approved by: 
 
 
 
 

Julie K. Bowker    Gerald M. Redmond 
Clerk of the Board    Chairman of the Board 

WEDNESDAY, FEBRUARY 5, 2003
WEDNESDAY, FEBRUARY 5, 2003          REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:25 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond. 

       Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski 

Also present were:  Road Commission Representative:  John Edmands, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors ?  Dick Gromaski, Fraser; Marvin Neumeyer, Monitor; and Thomas Paige, Williams; Melvin McNally, Kawkawlin Township Trustee; Patrick Beson, County Commissioner; and Julie Bowker, Clerk of the Board. 

Commissioner Redmond moved to approve the minutes of the January 22, 2003 regular meeting and executive session.  Motion was adopted on a roll call vote: 
Yeas:  Lewandowski, Studders, & Redmond 

PUBLIC INPUT – None 

 The Frankenlust Township/Seven Mile, Four Mile, & Bay Valley Roads Water & Meter Pit Improvements Project was discussed.  The required easements have not been obtained and a bid opening date will be set at a later meeting. 

Mr. Miller presented a proposed Agreement with the Kawkawlin Metropolitan District, the Beaver Road Water Association, and the Department of Water & Sewer to provide water service to an area outside the Kawkawlin Metropolitan District boundary.  Commissioner Studders moved to approve the agreement.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote: 
   Yeas:  Studders, Redmond, & Lewandowski 

Commissioner Redmond moved to approve payroll for the period of 1/12/03 through 1/25/03 in the amount of $62,629.69.  Motion was adopted on a roll call vote: 
Yeas:  Redmond, Lewandowski, & Studders 

Commissioner Studders moved to approve the bills of January 22, 2003 in the amount of $422,034.42.  Motion was adopted on a roll call vote: 
Yeas:  Lewandowski, Studders, & Redmond 

 Mr. Miller discussed purchasing a water department vehicle.  The State Contract will be reviewed for a suitable vehicle.  Commissioner Redmond moved to refer the purchase to a later meeting.  Motion was adopted on a roll call vote: 
   Yeas:  Studders, Redmond, & Lewandowski 

 The M.D.E.Q. will perform its annual inspection on February 11, 2003. 

 Mr. Schubert updated the Board on the digital scanning of mylars. 

 Mr. Schubert reviewed the Activity Report for 2002.  Commissioner Lewandowski moved to receive the report.  Motion was adopted on a roll call vote: 
   Yeas:  Redmond, Lewandowski, & Studders 

 Commissioner Studders moved to approve the attendance of two employees to a Wastewater Laboratory Procedures Course III.  Motion was adopted on a roll call vote: 
   Yeas:  Lewandowski, Studders, & Redmond 

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, February 19, 2003 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 9:42 a.m.: 
Yeas:  Studders, Redmond, & Lewandowski 
 
 

Respectfully Submitted by:   Approved by: 
 
 
 
 

Julie K. Bowker    Gerald M. Redmond 
Clerk of the Board    Chairman of the Board 

WEDNESDAY, FEBRUARY 19, 2003
WEDNESDAY, FEBRUARY 19, 2003                REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:28 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond. 

       Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski 

Also present were:  Road Commission Representative:  John Edmands, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisor ?  Thomas Paige, Williams; and Julie Bowker, Clerk of the Board. 

Commissioner Redmond moved to approve the minutes of the February 5, 2003 meeting.  Motion was adopted on a roll call vote: 
Yeas:  Lewandowski, Studders, & Redmond 

PUBLIC INPUT – None 

 Mr. Miller discussed the ongoing problem of the lack of residual chlorination which occurs in the Merritt/Portsmouth Townships area.  A possible way to remedy the situation is with the installation of a circulation pump station.  Commissioner Redmond moved to approve a Professional Services Agreement with Civil Engineering Consultants, Inc., for the Merritt-Portsmouth & WSS #1/Circulation Pump Station project.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote: 
   Yeas:  Studders, Redmond, & Lewandowski 

Commissioner Lewandowski moved to approve payroll for the period of 1/26/03 through 2/8/03 in the amount of $63,236.55.  Motion was adopted on a roll call vote: 
Yeas:  Redmond, Lewandowski, & Studders 

Commissioner Redmond moved to approve the bills of February 19, 2003 in the amount of $468,460.89.  Motion was adopted on a roll call vote: 
Yeas:  Lewandowski, Studders, & Redmond 

 Commissioner Studders moved to purchase a Dodge Dakota Pick-Up from the State Purchasing Contract fro 13,376.28, including delivery.  Motion was adopted on a roll call vote: 
   Yeas:  Studders, Redmond, & Lewandowski 

 Mr. Schubert reported that the digital scanning of mylars should be completed within two weeks. 

 Commissioner Redmond moved to post for an open Operator position at the WWTP.  Motion was adopted on a roll call vote: 
   Yeas:  Redmond, Lewandowski, & Studders 

 Mr. Miller reported that the City of Bay City has experienced a delay in providing the Water True Up for 2001-2002.  They expect to have the report done within two weeks. 

 Mr. Miller reported that meetings will soon be held relative to the Regional Water Authority. 

 Commissioner Studders moved to allow Mr. Miller to negotiate with ACI Finance to provide assistance with updating the Water/Sewer Rate Ordinances including connection fees.  Motion was adopted on a roll call vote: 
   Yeas:  Lewandowski, Studders, & Redmond 

 A Special Meeting will soon be held to discuss labor negotiations. 

 Recent cold weather has caused numerous frozen service lines and meters. 

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, March 5, 2003 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 11:12 a.m.: 
Yeas:  Studders, Redmond, & Lewandowski 
 
 

Respectfully Submitted by:   Approved by: 
 
 
 
 

Julie K. Bowker    Gerald M. Redmond 
Clerk of the Board    Chairman of the Board 

WEDNESDAY, MARCH 5, 2003
WEDNESDAY, MARCH 5, 2003                         REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:15 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond. 

       Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski 

Also present were:  Road Commission Representative:  John Edmands, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; Bill Schubert, Water Superintendent; and Cheryl Fechter, Office Manager; Supervisor    Ben DuRussell, Merritt; Kevin Elliot; Diebold Agency; and Julie Bowker, Clerk of the Board. 

Commissioner Redmond moved to approve the minutes of the February 19, 2003 meeting.  Motion was adopted on a roll call vote: 
Yeas:  Lewandowski, Studders, & Redmond 

PUBLIC INPUT – None 

 Commissioner Lewandowski moved to advertise for a March 21st bid opening for the Frankenlust Township/7 Mile, 4 Mile, Bay Valley Road Water & 7 Mile Meter Pit Improvements project.  Motion was adopted on a roll call vote: 
   Yeas:  Studders, Redmond, & Lewandowski 

Commissioner Redmond moved to approve payroll for the period of 2/9/03 through 2/22/03 in the amount of $65,096.26.  Motion was adopted on a roll call vote: 
Yeas:  Redmond, Lewandowski, & Studders 

Commissioner Studders moved to approve the bills of March 5, 2003 in the amount of $353,844.98.  Motion was adopted on a roll call vote: 
Yeas:  Lewandowski, Studders, & Redmond 

 Mr. Miller discussed the process used to mix the solids in tanks prior to hauling.  The current system needs to be replaced.  Commissioner Redmond moved to authorize the purchase of a Rotamix unit.  Motion was adopted on a roll call vote: 
   Yeas:  Studders, Redmond, & Lewandowski 

 Mr. Miller reported that the Proposed Sewer Use Ordinance public notice appeared February 26, 2003. 

 Commissioner Redmond moved to receive the City of Bay City’s Water True-Up for 2001-2002.  Motion was adopted on a roll call vote: 
   Yeas:  Redmond, Lewandowski, & Studders 

 Commissioner Lewandowski moved to approve the attendance of one employee to an MDEQ Activated Sludge Process Control Course.  Motion was adopted on a roll call vote: 
   Yeas:  Lewandowski, Studders, & Redmond 

 Commissioner Studders moved to approve the attendance of one employee to an MDEQ Electronic Discharge Monitoring Report Workshop.  Motion was adopted on a roll call vote: 
   Yeas:  Studders, Redmond, & Lewandowski 

 Mr. Miller reported that no one from within the bargaining unit responded to the WWTP Operator position posting.  Resumes are being reviewed. 

 Commissioner Lewandowski offered the following  resolution  and moved for its adoption: 

 WHEREAS, the Board of County Road Commissioners of the County of Bay ("Bay County Road Commission") will now discuss strategy and negotiations connected with the negotiation of a collective bargaining agreement between the Bay County Road Commission and Union Local #546, and 

 WHEREAS, Commissioner Lewandowski, a negotiating party, requests a closed hearing, and 

 WHEREAS, Section 8 (c) of the Open Meetings Act allows the Bay County Road Commission to meet in a closed session for the aforesaid purposes upon the request of a negotiating party, 

 THEREFORE, BE IT RESOLVED by the Bay County Road Commission that it meet in a closed session for the aforesaid purposes, pursuant to the provisions of Section 8 (c) of the Open Meetings Act. 

Motion was adopted on a roll call vote at 10:34 a.m.: 
Yeas:  Redmond, Lewandowski, & Studders 

 Commissioner Lewandowski moved to reconvene to the Regular Meeting.  Motion was adopted on a roll call vote at11:56 a.m.: 
Yeas:  Lewandowski, Studders, & Redmond 

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Friday, March 21, 2003 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 11:57 a.m.: 
Yeas:  Studders, Redmond, & Lewandowski 
 
 

Respectfully Submitted by:   Approved by: 
 
 
 
 

Julie K. Bowker    Gerald M. Redmond 
Clerk of the Board    Chairman of the Board 

FRIDAY, MARCH 21, 2003

FRIDAY, MARCH 21, 2003                   REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:29 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond. 

       Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski 

Also present were:  Road Commission Representative:  John Edmands, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; Bill Schubert, Water Superintendent; and Ken Schott, Plant Superintendent; Supervisor    Thomas Paige, Williams; Alvin Appold, Frankenlust Township Clerk; Mark Norton, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board. 

 Bids were received and opened for the Frankenlust Township/7 Mile, 4 Mile, Bay Valley Roads Water & 7 Mile Meter Pit Improvement Project.  Commissioner Lewandowski moved to refer the bids for review.  Motion was adopted on a roll call vote: 
   Yeas:  Studders, Redmond, & Lewandowski 

Commissioner Redmond moved to approve the minutes of the March 5, 2003 regular meeting and executive session.  Motion was adopted on a roll call vote: 
Yeas:  Lewandowski, Studders, & Redmond 

PUBLIC INPUT – None 

Commissioner Redmond moved to approve payroll for the period of 2/23/03 through 3/8/03 in the amount of $65,106.85.  Motion was adopted on a roll call vote: 
Yeas:  Redmond, Lewandowski, & Studders 

Commissioner Studders moved to approve the bills of March 21, 2003 in the amount of $243,767.30.  Motion was adopted on a roll call vote: 
Yeas:  Lewandowski, Studders, & Redmond 

 Commissioner Redmond moved to receive the Dept.’s Monthly Meeting Summary of February 26, 2003.  Motion was adopted on a roll call vote: 
   Yeas:  Studders, Redmond, & Lewandowski 

 Commissioner Studders moved to advertise for an April 2nd bid opening for a Tandem Axle Trailer.  Motion was adopted on a roll call vote: 
   Yeas:  Redmond, Lewandowski, & Studders 

Commissioner Lewandowski moved to advertise for an April 2nd bid opening for a Backhoe/Loader.  Motion was adopted on a roll call vote: 
   Yeas:  Lewandowski, Studders, & Redmond 

 The 2002 Year End Summary Report was reviewed by K. Schott. 

 Plant security improvements were discussed. 

 Commissioner Studders moved to hire Norman Hurren to fill the Plant Operator’s position.  Motion was adopted on a roll call vote: 
   Yeas:  Studders, Redmond, & Lewandowski 

 Commissioner Redmond moved to approve the attendance of four employees to the AWWA Spring Regional meeting.  Motion was adopted on a roll call vote: 
   Yeas:  Redmond, Lewandowski, & Studders 

 Mr. Miller discussed the 2002 audit.  Water rates may be reduced in some townships and sewer rates should remain stable.  The REU rate may be adjusted. 

 Mr. Miller reported on contract negotiations with Union Local 546.  A vote on the proposed contract is scheduled for Tuesday, March 25th. 

 A meeting with the City of Bay City is scheduled for April 3rd to discussed several issues, including the Regional Water Authority and Portsmouth Township sewer rates. 

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, April 2, 2003 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 11:11 a.m.: 
Yeas:  Lewandowski, Studders, & Redmond
 
 

Respectfully Submitted by:   Approved by: 
 
 
 

Julie K. Bowker    Gerald M. Redmond 
Clerk of the Board    Chairman of the Board 

WEDNESDAY, APRIL 2, 2003

WEDNESDAY, APRIL 2, 2003               REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:02 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond. 

       Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski 

Also present were:  Road Commission Representative:  John Edmands, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors    Marvin Neumeyer, Monitor; and Thomas Paige, Williams; and Julie Bowker, Clerk of the Board. 

Commissioner Redmond moved to approve the minutes of the March 21, 2003 meeting.  Motion was adopted on a roll call vote: 
Yeas:  Lewandowski, Studders, & Redmond 

PUBLIC INPUT – None 

 The Monitor Township/Four Mile, Fraser, Chip, and Hotchkiss Roads Water project was discussed.  Commissioner Studders moved to approve a Water Management Agreement with Monitor Township.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote: 
   Yeas:  Studders, Redmond, & Lewandowski 

Commissioner Redmond moved to approve payroll for the period of 3/9/03 through 3/22/03 in the amount of $60,446.52.  Motion was adopted on a roll call vote: 
Yeas:  Redmond, Lewandowski, & Studders 

Commissioner Studders moved to approve the bills of April 2, 2003 in the amount of $140,826.92.  Motion was adopted on a roll call vote: 
Yeas:  Lewandowski, Studders, & Redmond 

 Commissioner Lewandowski moved to approve a Professional Services Agreement with Wade-Trim, Inc., for a study relative to Alternatives for Biosolids Treatment and Disposal at the WWTP.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote: 
   Yeas:  Studders, Redmond, & Lewandowski 

 Commissioner Redmond moved to hold a bid sale for obsolete items at the Department.  Motion was adopted on a roll call vote: 
   Yeas:  Redmond, Lewandowski, & Studders 

 Commissioner Redmond moved to approve the attendance of one employee to a seminar entitled How to Develop and Administer a Budget.  Motion was adopted on a roll call vote: 
   Yeas:  Lewandowski, Studders, & Redmond 

 Mr. Miller reported that a meeting will be held with the City of Bay City tomorrow to discuss the Regional Water Authority and other various items. 

 Bids were received and opened for a Trailer and Backhoe/Loader.  Commissioner Redmond moved to refer the bids for review.  Motion was adopted on a roll call vote: 
   Yeas:  Studders, Redmond, & Lewandowski 

 The Contract recently approved by Union Local #546 was discussed.  Commissioner Lewandowski moved to approve the Contract which is effective January 1, 2003 through December 31, 2007.  Motion was adopted on a roll call vote: 
   Yeas:  Redmond, Lewandowski, & Studders 

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, April 16, 2003 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 10:36 a.m.: 
Yeas:  Lewandowski, Studders, & Redmond 

WEDNESDAY, APRIL 16, 2003

WEDNESDAY, APRIL 16, 2003                REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:00 a.m., at 2600 E. Beaver Road, by the Vice-Chairman, Michael Studders. 

Roll Call:  Michael Studders & Robert Lewandowski 
Excused:  Gerald Redmond 

Also present were:  Road Commission Representative:  John Edmands, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisor    Thomas Paige, Williams; Mark Norton, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board. 

Commissioner Studders moved to approve the minutes of the April 2, 2003 meeting.  Motion was adopted on a roll call vote: 
Yeas:  Lewandowski & Studders 

PUBLIC INPUT – None 

 Commissioner Studders moved to approve a Professional Services Agreement with Wade Trim, Inc., for the Bangor Township/Coyer Lave Water & Sewer & N. Union Watermain Replacement project.  The Coyer Lane portion of the agreement is contingent upon receiving the necessary easement.  The Vice-Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote: 
   Yeas:  Studders & Lewandowski 

Commissioner Lewandowski moved to approve payroll for the period of 3/23/03 through 4/5/03 in the amount of $64,294.74.  Motion was adopted on a roll call vote: 
Yeas:  Lewandowski & Studders 

Commissioner Studders moved to approve the bills of April 16, 2003 in the amount of $350,405.65.  Motion was adopted on a roll call vote: 
Yeas:  Studders & Lewandowski 

 Commissioner Studders moved to receive the Dept.’s Monthly Meeting Summary of March 26, 2003.  Motion was adopted on a roll call vote: 
   Yeas:  Lewandowski & Studders 

 Bids received and opened on April 2, 2003 for a Trailer were reviewed.  Commissioner Lewandowski moved to award to Bridgeport Equipment, for their low bid price of $7,000.00, with trade-in.  Motion was adopted on a roll call vote: 
   Yeas:  Studders & Lewandowski 

 Mr. Miller reported that the Backhoe/Loader bids are still being reviewed. 

 Mr. Miller reported on his meeting with the City of Bay  City regarding the four remaining arbitration issues and the Regional Water Authority.  The arbitration issues are near settlement and talks are proceeding on the authority. 

 Commissioner Studders moved to approve wage adjustments for the salary and administrative employees.  The adjustments retroactive to January 1, 2003.  Motion was adopted on a roll call vote: 
   Yeas:  Lewandowski & Studders 

 Commissioner Lewandowski moved to change the meeting of May 14, 2003 to May 13, 2003.  Motion was adopted on a roll call vote: 
   Yeas:  Studders & Lewandowski 

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, April 30, 2003 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 10:18 a.m.: 
Yeas:  Lewandowski & Studders 
 
 

Respectfully Submitted by:   Approved by: 
 

Julie K. Bowker    Gerald M. Redmond 
Clerk of the Board    Chairman of the Board 

WEDNESDAY, APRIL 30, 2003

WEDNESDAY, APRIL 30, 2003            REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:51 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond. 

       Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski 

Also present were:  Road Commission Representative:  John Edmands, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisor    Thomas Paige, Williams; and Julie Bowker, Clerk of the Board. 

Commissioner Studders moved to approve the minutes of the April 16, 2003 meeting.  Motion was adopted on a roll call vote: 
Yeas:  Lewandowski, Studders, & Redmond 

PUBLIC INPUT – None 

 Bids received and opened on March 21, 2003 for the Frankenlust Township/7 Mile, 4 Mile, Bay Valley Roads Water & 7 Mile Meter Pit Improvement Project were reviewed.  Commissioner Studders moved to award to Keys Trenching, for their low bid price of $178,010.00.  Motion was adopted on a roll call vote: 
   Yeas:  Studders, Redmond, & Lewandowski 

Commissioner Redmond moved to approve payroll for the period of 4/6/03 through 4/19/03 in the amount of $80,752.39.  Motion was adopted on a roll call vote: 
Yeas:  Redmond, Lewandowski, & Studders 

Commissioner Studders moved to approve the bills of April 30, 2003 in the amount of $641,701.38.  Motion was adopted on a roll call vote: 
Yeas:  Lewandowski, Studders, & Redmond 

 Commissioner Redmond moved to advertise for a May 13, 2003 bid opening for the Sale of Unit #106.  Motion was adopted on a roll call vote: 
   Yeas:  Studders, Redmond, & Lewandowski 

 Bids received and opened on April 2, 2003 for a Loader/Backhoe were reviewed.  Mr. Miller discussed the rising repair costs on another loader/backhoe unit and recommended purchasing two units under this bid.  Commissioner Studders moved to award the purchase of two Loader/Backhoe units to Michigan Cat, for their low bid price, meeting specifications, of $43,500.00 and $40,500.00 with trade-ins.  Motion was adopted on a roll call vote: 
   Yeas:  Redmond, Lewandowski, & Studders 

 Mr. Miller reported that due to unexpected problems Mr. Norman Hurren could not be hired as previously approved.  Commissioner Lewandowski moved to hire Timothy Schroeder to fill the Plant Operator’s position.  Motion was adopted on a roll call vote: 
   Yeas:  Lewandowski, Studders, & Redmond 

 Commissioner Studders moved to approve the attendance of C. Fechter to a Postal Customer Council meeting.  Motion was adopted on a roll call vote: 
   Yeas:  Studders, Redmond, & Lewandowski 

 Commissioner Redmond moved to hire one employee to work as Summer Help.  Motion was adopted on a roll call vote: 
   Yeas:  Redmond, Lewandowski, & Studders 

 Mr. Miller reported on a meeting held by the City of Bay City regarding the water plant infrastructure rehabilitation and compliance needs. 

 Mr. Miller reported that the design for landscaping the administration building has been completed.  Quotes will be taken for materials for the landscaping project. 

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Tuesday, May 13, 2003 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 10:23 a.m.: 
Yeas:  Lewandowski, Studders, & Redmond 
 
 

Respectfully Submitted by:   Approved by: 
 
 
 

Julie K. Bowker    Gerald M. Redmond 
Clerk of the Board    Chairman of the Board 

TUESDAY, MAY 13, 2003

TUESDAY, MAY 13, 2003                                REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:14 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

       Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representative:  John Edmands, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the April 30, 2003 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

 Bids were received and opened for the Sale of Vehicle #106.  Commissioner Redmond moved to award to Paul Brissette for his high bid of $1,950.00.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Lewandowski moved to approve a Professional Services Agreement with Civil Engineering Consultants, for the Kawkawlin Township/River Road Water & Cottage Grove Sewer projects.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Studders moved to approve Amendment #2 to the Professional Services Agreement with Wade-Trim, Inc., for the Bangor Township/Woodbridge Avenue Watermain Replacement project.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve payroll for the period of 4/20/03 through 5/3/03 in the amount of $62,941.60.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve the bills of May 13, 2003 in the amount of $410.694.87.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders

 Commissioner Lewandowski moved to approve the attendance of K. Schott to the MWEA Annual Conference.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Mr. Miller reported on a meeting held regarding the proposed Kawkawlin-Fraser/M-13 Sanitary Sewer project.  Area businesses are extremely interested in the proposed extension.  Economic grants may be available for partial funding.

 Mr. Miller presented the distribution allotment for the 2001 & 2002 City of Bay City Water True-Up refund.

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, May 28, 2003 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 10:38 a.m.:
Yeas:  Studders, Redmond, & Lewandowski
 
 

Respectfully Submitted by:   Approved by:
 
 
 
 

Julie K. Bowker    Gerald M. Redmond
Clerk of the Board    Chairman of the Board

MONDAY, MAY 28, 2003

WEDNESDAY, MAY 28, 2003                             REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:20 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

       Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representative:  John Edmands, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Stewart Reid and Scott Nietzke, Weinlander Fitzhugh; and Julie Bowker, Clerk of the Board.

 The meeting was opened to S. Reid who reviewed the 2002 Audit Report.  The Department of Water and Sewer is in good financial shape.

 Commissioner Lewandowski moved to recess the meeting.  Motion was adopted on a roll call vote at 10:30 a.m.:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Lewandowski moved to reconvene the meeting.  Motion was adopted on a roll call vote at 10:47 a.m.:
   Yeas:  Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve the minutes of the May 13, 2003 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

 Commissioner Lewandowski moved to approve Amendment #1 to the Professional Services Agreement with Wade-Trim, Inc., for the Bangor Township/Coyer Lane Water & Sewer and N. Union Watermain Replacement project.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Studders, & Redmond

 Commissioner Redmond moved to approve Amendment #2 to the Professional Services Agreement with Wade-Trim, Inc., for the Bangor Township/Coyer Lane Water & Sewer and N. Union Watermain Replacement project.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Studders moved to approve a Professional Services Agreement with Civil Engineering Consultants, for the Williams Township/Garfield, Eleven Mile, & Fisher Roads Water project.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve payroll for the period of 5/4/03 through 5/17/03 in the amount of $63,250.36.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve the bills of May 28, 2003 in the amount of $242,179.53.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Redmond moved to approve a Professional Services Agreement with Tetra Tech MPS, Inc., to review the connection fee rate structure.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Sewer operation costs were discussed.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, June 11, 2003 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 11:05 a.m.:
Yeas:  Lewandowski, Studders, & Redmond
 
 

Respectfully Submitted by:   Approved by:
 
 
 
 

Julie K. Bowker    Gerald M. Redmond
Clerk of the Board    Chairman of the Board

WEDNESDAY, JUNE 11, 2003
WEDNESDAY, JUNE 11, 2003                              REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:16 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

       Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representative:  John Edmands, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisor    Thomas Paige, Williams; and Clarke Foco, Acting Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the May 28, 2003 meeting.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Studders, & Lewandowski

PUBLIC INPUT – None

 Commissioner Studders moved to approve a Contract with Keyes Trenching, contractor on the Frankenlust Township/7 Mile, 4 Mile, Bay Valley, & Hupfer Roads Water and the 7 Mile Meter Pit Improvements project.  The project was awarded on April 30, 2003.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Lewandowski, & Redmond

 Commissioner Redmond moved to approve Amendment #2 to the Professional Services Agreement with Wade-Trim, Inc., for the Frankenlust Township/7 Mile and Bay Valley Water Loop project.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Redmond, & Studders

 Mr. Miller reported on the Merritt-Portsmouth & Water Supply System #1 Circulation Pump Station project.  The project has provided increased residual chlorine.

 Mr. Miller updated the Board on the Monitor Township/4 Mile, Fraser, Chip, & Hotchkiss Roads Water project.

Commissioner Redmond moved to approve payroll for the period of 5/18/03 through 5/31/03 in the amount of $64,971.07.  Motion was adopted on a roll call vote:
Yeas:  Studders, Lewandowski, & Redmond

Commissioner Lewandowski moved to approve the bills of June 11, 2003 in the amount of $239,604.39.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Redmond, & Studders

 Commissioner Redmond moved to receive the Dept.’s Monthly Meeting Summary of May 28, 2003.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Studders, & Lewandowski

 Combined sewer overflow problems in the local watershed were discussed.  Commissioner Redmond moved to  have Mr. Miller research the problem and report back at a future meeting.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Lewandowski, & Redmond

 Mr. Miller discussed the Pro-Forma report received from the City of Bay City.  The wholesale water rate for 2003-2004 will be $1.61/ccf.

 Commissioner Redmond moved to approve a Resolution rescinding the $5.00 per 5/8 inch meter equivalent water fee and reducing water rates in Frankenlust #1, Monitor #1, and Portsmouth #1 systems by $0.10 per ccf.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Lewandowski, Redmond, & Studders

 Commissioner Studders moved to approve the attendance of Ken Miller to the Water Environment Federation Exhibition and Conference.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Studders, & Lewandowski

 Mr. Schubert updated the Board on the Water System Vulnerability Assessment.

 Mr. Miller discussed the Sewer Use Ordinance and the waste water plant.

 Mr. Miller reported on contributions made by employees to purchase a bench and trash receptacle for the RailTrail which will run directly in front of the Department of Water & Sewer.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, June 25, 2003 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 10:46 a.m.:
Yeas:  Studders, Lewandowski, & Redmond
 
 

Respectfully Submitted by:   Approved by:
 
 
 
 

Julie K. Bowker    Gerald M. Redmond
Clerk of the Board    Chairman of the Board

WEDNESDAY, JUNE 25, 2003
WEDNESDAY, JUNE 25, 2003                            REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:13 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

       Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representative:  John Edmands, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors    Jeff Mayes, Bangor; Hilda Dijak, Frankenlust; Roy DeLorge, Kawkawlin; and Thomas Paige, Williams; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the June 11, 2003 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

 Commissioner Studders moved to advertise for a July 9, 2003 bid opening for the Kawkawlin Township/River Road Water project.  Motion was adopted on a roll call vote:
   Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Redmond moved to approve a Professional Services Agreement with Civil Engineering Consultants, Inc., for the Kawkawlin-Fraser Townships/M-13 Sanitary Sewer project.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve payroll for the period of 6/1/03 through 6/14/03 in the amount of $66,207.18.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

Commissioner Lewandowski moved to approve the bills of June 25, 2003 in the amount of $286,532.17.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski

 Commissioner Lewandowski moved to advertise for a July 9, 2003 bid opening for Maintenance Building Renovations.  Motion was adopted on a roll call vote:
   Yeas:  Redmond, Lewandowski, & Studders

 Mr. Miller reported that Hampton Township is considering a possible connection to the West Bay County System.  A meeting for residents will be held July 14th at 7:00 p.m. at Hampton Township Hall.

 Mr. Miller reported that discussions are being held relative to refinancing outstanding bonds for the West Bay County Regional System.

 Mr. Miller reported that due to unanticipated conflicts the City of Bay City has cancelled the last two meetings relative to a possible Regional Water Authority and the Master Meter project.  The meeting has been rescheduled for today.

 The combined sewer overflow issue will be discussed at the next meeting.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, July 9, 2003 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 10:36 a.m.:
Yeas:  Lewandowski, Studders, & Redmond
 
 

Respectfully Submitted by:   Approved by:
 
 
 
 

Julie K. Bowker    Gerald M. Redmond
Clerk of the Board    Chairman of the Board

THURSDAY, JULY 9, 2003
WEDNESDAY, JULY 9, 2003                                REGULAR MEETING


The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:19 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

       Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representative:  John Edmands, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors    Hilda Dijak, Frankenlust; Dick Gromaski, Fraser; Roy DeLorge, Kawkawlin; and Thomas Paige, Williams; John Billette, Civil Engineering Consultants; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the June 25, 2003 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

    Bids were received and opened for the Kawkawlin Township/River Road Water project.

    Bids were received and opened for Maintenance Building Renovations.  Commissioner Redmond moved to refer the bids for review.  Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski

PUBLIC INPUT – None

    Commissioner Studders moved to advertise for a July 23, 2003 bid opening for the Bangor Township/Coyer Lane Water & Sewer project.  Motion was adopted on a roll call vote:
            Yeas:  Redmond, Lewandowski, & Studders

    Mr. Miller reported that Bangor Township has approved adding the N. Union Watermain Replacement project to the City of Bay City’s project.  The project will be billed to the Department.

    The meeting was opened to J. Billette who recommended awarding to the low bidder.  Commissioner Lewandowski moved to award the Kawkawlin Township/River Road Water project to Meylan Excavating, for their low bid price of $39,600.00.  Motion was adopted on a roll call vote:
            Yeas:  Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve payroll for the period of 6/15/03 through 6/28/03 in the amount of $67,010.50.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve the bills of June 25, 2003 in the amount of $208,980.46.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders

    Commissioner Redmond moved to receive the Dept.’s Monthly Meeting Summary of June 26, 2003.  Motion was adopted on a roll call vote:
            Yeas:  Lewandowski, Studders, & Redmond

    Commissioner Redmond moved to approve a Resolution from MCRCSIP relative to the Employment Practices Guidelines.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski

    Mr. Miller discussed his letter to the City of Bay City summarizing the various issued discussed at the meeting held June 25, 2003.

    Mr. Miller discussed combined sewer overflows which occurred in 2002 at surrounding facilities.  Saginaw, Bay City, and Essexville had eight to nine overflow incidents while our Bay County system had no overflows.  Mr. Miller explained that most contaminants are filtered out in the retaining basins at each facility and that chlorine is added to any water which overflows.

    Mr. Schubert discussed proposed plans to replace the 4” water main along Salzburg Road with a 12” water main and reconnect the approximate 20 customers to the larger main.  Commissioner Studders moved to award the design engineering to Civil Engineering Consultants for the Water Supply System #1/Salzburg Road water main improvement project.  Motion was adopted on a roll call vote:
            Yeas:  Redmond, Lewandowski, & Studders

    Mr. Miller reported on a meeting with the Beaver Road Water Association.  The Association is considering dissolving the Association with the current 360 customers brought into the Water Supply System #1 or leaving the Association intact and contracting with the Dept. of Water & Sewer to operate and maintain their system.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, July 23, 2003 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 11:12 a.m.:
Yeas:  Lewandowski, Studders, & Redmond



Respectfully Submitted by:            Approved by:





Julie K. Bowker                Gerald M. Redmond
Clerk of the Board                Chairman of the Board
WEDNESDAY, JULY 23, 2003

WEDNESDAY, JULY 23, 2003                              REGULAR MEETING


The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:25 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

       Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representative: John Edmands, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; Ken Schott, Plant Superintendent; Supervisors   Hilda Dijak, Frankenlust; Jeff Mayes, Bangor and Thomas Paige, Williams and Clarke D. Foco, Acting Clerk of the Board/Finance Director.

Commissioner Redmond moved to approve the minutes of the July 9, 2003 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

    Bids were received and opened bids for the Bangor Township/Coyer Lane Water Main and Sanitary Sewer Extension. One bid was received from Rohde Brothers excavating for $91,675. Mr. Miller indicated that the one bid might not be representative enough to make a prudent decision. Commissioner Redmond moved that this matter be referred to the next meeting.  Motion was adopted on a roll call vote:
                                 Yeas:  Lewandowski, Studders, & Redmond

    Commissioner Lewandowski moved to refer the execution of the contract for the Kawkawlin Township/River Road Water Project to the meeting of 8/6/03 due to some minor irregularities in the contract document.  Motion was adopted on a roll call vote:
            Yeas: Redmond, Lewandowski,  & Studders

Mr. Miller discussed the Monitor Township/Salzburg Road, Harvest and Homestead Water System project. Commissioner Studders moved to award and sign the professional engineering agreement with Civil Engineering Consultants for $1,500.  The Chairman and Clerk are to sign. Motion was adopted on a roll call vote:
              Yeas: Redmond, Studders  & Lewandowski

Commissioner Redmond moved to approve payroll for the period of 6/28/03 through 7/12/03 in the amount of $68,156.63.  Motion was adopted on a roll call vote:
Yeas:  Studders, Lewandowski, & Redmond

Commissioner Studders moved to approve the bills of July 23, 2003 in the amount of $502,295.11.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders & Redmond
   
    Mr. Schott gave a brief overview of a report prepared by Wade-Trim relative to alternatives for biosolids treatment and disposal. A further review of the   “cannibal system” will be performed and Mr. Schott will report to the Board.  

Mr. Miller discussed the refinancing of the 201 bonds. A proposal of refinancing through a single source underwriting bonding agency was discussed. The savings appear to be substantial enough for a further review. This issue will be discussed with the townships affected as well.

Mr. Miller discussed the Charter Township of Hampton sewer proposal.

Mr. Miller discussed renovations at the Water Department Maintenance building. The low bid was $8,000 over the budgeted amount. This project will be deferred until next year.

Mr. Miller discussed various alternatives for the Beaver Road Water Association. He stated he is currently working on cost estimates for the Department of Water & Sewer to perform billing services as well as operating and maintaining the Beaver Road Water Association system. 

Mr. Miller discussed the Portsmouth Township/Sanitary Sewer Rates proposal. The Board will be updated on any progress in that endeavor.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, August 6, 2003 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 11:00 a.m.:
Yeas:  & Redmond, Studders, &. Lewandowski

Respectfully Submitted by:            Approved by:





Clarke D. Foco                Gerald M. Redmond
Acting Clerk of the Board            Chairman of the Board
WEDNESDAY, AUGUST 6, 2003
WEDNESDAY, AUGUST 6, 2003            REGULAR MEETING


The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:03 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

       Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisor    Thomas Paige, Williams; and Julie Bowker, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the July 23, 2003 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

    Bids received and opened on July 23, 2003 for the Bangor Township/Coyer Lane Water & Sewer project were reviewed.  Commissioner Studders moved to award to Rohde Brothers Excavating, Inc., for their low bid price of $91,675.00.  The award is contingent upon approval by the Bangor Township Board.  Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski

    Commissioner Redmond moved to approve Amendment #3 to the Professional Services Agreement with Wade-Trim, Inc., for the Bangor Township/Coyer Lane Water & Sewer project.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
            Yeas:  Redmond, Lewandowski, & Studders

    Commissioner Studders moved to approve Payment #4 (Final) to Mid-State Earthworks, Inc., contractor on the Bangor Township/Woodbridge Avenue Water Main project.  The Chairman is authorized to sign for the Board.  Motion was adopted on a roll call vote:
            Yeas:  Lewandowski, Studders, & Redmond

    Commissioner Redmond moved to approve a Contract with Meylan Excavating, contractor on the Kawkawlin Township/River Road Water project.  The project was awarded on July 9th.  The approval is contingent upon approval by legal counsel.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve payroll for the period of 7/13/03 through 7/26/03 in the amount of $65,791.69.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve the bills of August 6, 2003 in the amount of $636,318.46.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

    Mr. Miller presented a letter from the County of Bay relative to gas transportation.  CMS Energy purchased gas for our county facilities and is no longer a carrier.  Their recommendation is to pursue a one year contract with Alliance Energy Services.  Commissioner Studders moved to approve the one year agreement with Alliance Energy Services and allow Bay County to negotiate a price.  Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski

    Mr. Miller discussed the proposed Maintenance Building renovations.  The bids were $8,000 over estimate and will be deferred until 2004.  Mr. Miller stated that two overhead doors are is bad shape and should be replaced this year.  Commissioner Studders moved to take quotes for replacing the doors.  Motion was adopted on a roll call vote:
            Yeas:  Redmond, Lewandowski, & Studders

    Mr. Miller discussed the process of seeking alternatives for biosolids treatment and disposal.  Commissioner Redmond moved to allow out-state travel to view other plant operations.  Motion was adopted on a roll call vote:
            Yeas:  Lewandowski, Studders, & Redmond

    Mr. Miller presented a letter from the City of Bay City relative to the proposed Regional Water Authority.  Various responses were reviewed.  Commissioner Redmond moved to receive the letter and to refer it for review.  Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, August 20, 2003 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 9:32 a.m.:
Yeas:  Redmond, Lewandowski, & Studders



Respectfully Submitted by:            Approved by:





Julie K. Bowker                Gerald M. Redmond
Clerk of the Board                Chairman of the Board
WEDNESDAY, AUGUST 20, 2003
WEDNESDAY, AUGUST 20, 2003                      REGULAR MEETING


The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:19 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

       Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representative:  John Edmands, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisor    Thomas Paige, Williams; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the August 6, 2003 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

    Commissioner Studders moved to approve a Contract with Rohde Brothers Excavating, Inc., contractor on the Bangor Township/Coyer Lane Water & Sewer project.  The project was awarded on August 6, 2003.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski

    Commissioner Lewandowski moved to approve a Professional Services Agreement with Wade-Trim, Inc., for the Bangor Township/State Street, Two Mile Road, and Patterson Road Sewer project.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
            Yeas:  Redmond, Lewandowski, & Studders

    Mr. Miller discussed the proposed agreement with Kawkawlin-Metropolitan Water District and Monitor Township to provide water for a section of Monitor Township.  The agreement is awaiting township approval.

Commissioner Redmond moved to approve payroll for the period of 7/27/03 through 8/9/03 in the amount of $65,773.16.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve the bills of August 20, 2003 in the amount of $372,960.18.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski

    Mr. Miller presented cost information from the Bay County Drain Commission relative to replacing an improperly set pump station drive culvert on Two Mile Road.  Commissioner Redmond moved to contribute $8,387.03 to reset the culvert.  The contribution will be made in 2004.  Motion was adopted on a roll call vote:
            Yeas:  Redmond, Lewandowski, & Studders

    Commissioner Lewandowski moved to approve the attendance of R. Marande to the Annual Fall Training Institute.  Motion was adopted on a roll call vote:
            Yeas:  Lewandowski, Studders, & Redmond

    Mr. Miller reported on talks with Hampton Township relative to the department handling meter reading and billing.  This would involve approximately 3,100 water meters and 2,500 sewer billings.

    Mr. Miller reported on talks with the Beaver Road Water Association relative to taking over the operation and maintenance of their system.  There are approximately 350 customers on the system.

    Commissioner Redmond moved to change the meeting of September 3, 2003 to September 2, 2003.  Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski

    Mr. Miller presented four quotes received for the replacement of overhead doors on the maintenance building.  Commissioner Lewandowski moved to award the purchase and installation to Delta Door for their low quote of $3,850.00.  Motion was adopted on a roll call vote:
            Yeas:  Redmond, Lewandowski, & Studders

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Tuesday, September 2, 2003 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 10:34 a.m.:
Yeas:  Lewandowski, Studders, & Redmond



Respectfully Submitted by:            Approved by:





Julie K. Bowker                Gerald M. Redmond
Clerk of the Board                Chairman of the Board

WEDNESDAY, SEPTEMBER 2, 2003

TUESDAY, SEPTEMBER 2, 2003                 REGULAR MEETING


The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:39 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

       Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representative:  John Edmands, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisor    Thomas Paige, Williams; Melvin McNally, Kawkawlin Township Trustee; Patrick Beson, County Commissioner; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the August 20, 2003 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

    Commissioner Lewandowski moved to advertise for a September 17, 2003 bid opening for the Monitor Township/Salzburg, Harvest & Homestead Roads Water project.  Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski

    Commissioner Studders moved to approve an Agreement with Kawkawlin-Metropolitan Water District, Monitor Township, and the DWS to allow Kawkawlin-Metropolitan to provide water for a section of Monitor Township.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
            Yeas:  Redmond, Lewandowski, & Studders

    Commissioner Redmond moved to approve Amendment #1 with Civil Engineering Consultants, Inc., engineer on the Kawkawlin Township/River Road Water project.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
            Yeas:  Lewandowski, Studders, & Redmond

Commissioner Lewandowski moved to approve payroll for the period of 8/10/03 through 8/23/03 in the amount of $65,199.29.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve the bills of September 2, 2003 in the amount of $283,898.58.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders

    Commissioner Redmond moved to advertise for a September 17, 2003 bid opening for a Vacuum Truck/Trailer.  Motion was adopted on a roll call vote:
            Yeas:  Lewandowski, Studders, & Redmond

    Commissioner Redmond asked Mr. Schubert about a recent incident regarding a water shut-off.  Mr. Schubert explained that a department employee discovered that the resident had removed the meter when he was attempting to turn the water back on after payment was received.  The meter is now reinstalled.  Further action is anticipated by the department.

    Commissioner Lewandowski moved to approve Amendment #1 to the Professional Services Agreement with Tetra Tech MPS, Inc.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski

    Commissioner Studders moved to approve Resolution #2003-02 which provides retirement at any age for non-union employees after 30 years service.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
            Yeas:  Redmond, Lewandowski, & Studders

    Mr. Miller reported that proposals have been requested to perform a Water System Vulnerability Assessment Study.  An award will be made September 17th.

    Mr. Miller reported that projected savings from bond refinancing continue to decrease and refinancing will not be pursued at this time.

    Commissioner Studders moved to revise the Purchasing Policy to provide for advertising in any newspaper of general circulation published at least once a week in Bay County, Michigan.  Motion was adopted on a roll call vote:
            Yeas:  Lewandowski, Studders, & Redmond

    M. McNally – Questioned costs on the River Road Water project.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, September 17, 2003 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 10:02 a.m.:
Yeas:  Studders, Redmond, & Lewandowski



Respectfully Submitted by:            Approved by:





Julie K. Bowker                Gerald M. Redmond
Clerk of the Board                Chairman of the Board

WEDNESDAY, SEPTEMBER 17, 2003

WEDNESDAY, SEPTEMBER 17, 2003                REGULAR MEETING


The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:45 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

       Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representative:  John Edmands, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisor    Thomas Paige, Williams; John Billette, Civil Engineering Consultants; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the September 2, 2003 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT

    T. Paige – Stated that Williams Township supports the proposed water rate study.


    Commissioner Studders moved to approve Amendment #1 to the Professional Services Agreement with Civil Engineering Consultants, Inc., for the Williams Township/Garfield, Eleven Mile, & Fisher Roads Water project.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski

    Commissioner Redmond moved to approve Payment #2 (Final) to Wellman Excavating, contractor on the Williams Township/Nine Mile Road Water project.  The Chairman,  the Clerk, and the Director are authorized to sign for the Board.  Motion was adopted on a roll call vote:
            Yeas:  Redmond, Lewandowski, & Studders

    Commissioner Studders moved to approve Amendment #1 to the Professional Services Agreement with Wade-Trim, Inc., for the Bangor Township/State Street, Two Mile, & Patterson Roads Sewer project.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
            Yeas:  Lewandowski, Studders, & Redmond

    Commissioner Redmond moved to approve a proposal from Wigen, Tincknell, Meyer & Associates to perform a Conditions Study of the WWTP Wall Panels.  Mr. Miller will have a Professional Services Agreement prepared.  Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve payroll for the period of 8/24/03 through 9/6/03 in the amount of $65,754.53.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve the bills of September 17, 2003 in the amount of $387,909.72.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

    Commissioner Redmond moved to receive the Dept.’s Monthly Meeting Summary of August 27, 2003.  Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski

    Commissioner Studders moved to advertise for an October 15, 2003 bid opening for a vehicle.  Motion was adopted on a roll call vote:
            Yeas:  Redmond, Lewandowski, & Studders

    Mr. Miller presented proposals received for the Vulnerability Assessment project.  Commissioner Redmond moved to award the project to Wade-Trim, Inc. for their low quote of $13,500.00.  Motion was adopted on a roll call vote:
            Yeas:  Lewandowski, Studders, & Redmond

    Commissioner Studders moved to take proposals for the Kawkawlin-Fraser/Water Tank Inspection.  Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski

    Mr. Miller discussed two letters received from the City of Bay City.  The City has implemented the Master Meter Program effective September 2nd.  The proposed Regional Water Authority concept is still being reviewed.  Other options for water supply are being investigated.  Commissioner Studders moved to approve a Resolution which creates a Bay County Out-City Water Supply Evaluation Fund.  The City of Essexville and Hampton Township have agreed to share equally in the costs of the evaluation.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
            Yeas:  Redmond, Lewandowski, & Studders

    Bids were received and opened for the Monitor Township/Salzburg, Harvest, & Homestead Roads Water project.  They will be reviewed.

    Bids were received and opened for a Vacuum Trailer.  Commissioner Redmond moved to refer the bids for review.  Motion was adopted on a roll call vote:
            Yeas:  Lewandowski, Studders, & Redmond

    Commissioner Studders moved to approve the attendance of six employees to the AWWA Fall Regional Meeting.  Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski

    Commissioner Studders moved to approve the attendance of four employees to the Etna Supply Company AutoRead Seminar.  Motion was adopted on a roll call vote:
            Yeas:  Redmond, Lewandowski, & Studders

    Commissioner Lewandowski moved to approve the attendance of two employees to the Sanitary Sewer Overflow Seminar.  Motion was adopted on a roll call vote:
            Yeas:  Lewandowski, Studders, & Redmond

    Bids received and opened for the Monitor Township/Salzburg, Harvest, & Homestead Roads Water project have been reviewed.  Commissioner Studders moved to award to Earthworm, Inc., for their low bid price of $54,600.00 with Alternate A.  Motion was adopted on a roll call vote:
            Yeas:  Redmond, Lewandowski, & Studders

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, October 1, 2003 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 10:33 a.m.:
Yeas:  Redmond, Lewandowski, & Studders



Respectfully Submitted by:            Approved by:





Julie K. Bowker                Gerald M. Redmond
Clerk of the Board                Chairman of the Board

WEDNESDAY, OCTOBER 1, 2003

WEDNESDAY, OCTOBER 1, 2003            REGULAR MEETING


The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

       Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representative:  John Edmands, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors    Sharon Stalsberg, Pinconning; and Thomas Paige, Williams; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the September 17, 2003 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

    Commissioner Lewandowski moved to approve a Contract with Earthworm Directional Boring, Inc., for the Monitor Township/Salzburg Road, Harvest, & Homestead Water project.  The project was awarded on September 17th.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski

    Commissioner Redmond moved to advertise for an October 29, 2003 bid opening for the Williams Township/Garfield, Eleven Mile, and Fisher Roads Water project.  Motion was adopted on a roll call vote:
            Yeas:  Redmond, Lewandowski, & Studders

    Commissioner Lewandowski moved to approve a Professional Services Agreement with Wigen Tincknell Meyer & Associates, for the Conditions Study of the WWTP Wall Panels.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
            Yeas:  Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve payroll for the period of 9/7/03 through 9/20/03 in the amount of $64,594.79.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve the bills of October 1, 2003 in the amount of $408,814.19.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders

    Commissioner Redmond moved to approve a Professional Services Agreement with Tetra Tech MPS, for the REU Apportion and Cost Study.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
            Yeas:  Lewandowski, Studders, & Redmond

    Mr. Miller updated the Board on the proposed Kawkawlin-Fraser/M-13 Sanitary Sewer project.  The REU study will determine a portion of the project costs.  Pinconning Township may join in the project which would affect the size of the pipe needed.

    Mr. Miller updated the Board on the evaluation of water supply options.

    Mr. Miller reported on the recent Beaver Road Water Association meeting.  The Association has voted to have the Department of Water & Sewer perform all operations.

    Mr. Miller presented results of proposed received for the Kawkawlin-Fraser Water Tank Inspection.  Commissioner Studders moved to award to Nelson Tank Engineering & Consulting, Inc. for their low proposal, meeting specifications, of $2,115.00.  Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski

    Commissioner Studders moved to approve the attendance of one employee to the Great Lakes Postal Customer seminar.  Motion was adopted on a roll call vote:
            Yeas:  Redmond, Lewandowski, & Studders

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, October 15, 2003 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 10:40 a.m.:
Yeas:  Lewandowski, Studders, & Redmond


Respectfully Submitted by:            Approved by:




Julie K. Bowker                Gerald M. Redmond
Clerk of the Board                Chairman of the Board

WEDNESDAY, OCTOBER 15, 2003

WEDNESDAY, OCTOBER 15, 2003           REGULAR MEETING


The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:15 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

       Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representative:  John Edmands, Engineer-Manager; Dept. of Water & Sewer Representative: Bill Schubert, Water Superintendent; Supervisors    Marvin Neumeyer, Monitor; and Thomas Paige, Williams; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the October 1, 2003 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

    Commissioner Studders moved to approve Change Order #1 (Final) with Meylan Excavating, Inc., contractor on the Kawkawlin Township/River Road Water project.  The Chairman is authorized to sign for the Board.  Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski

    Commissioner Redmond moved to approve Payment #1 (Final) to Meylan Excavating, Inc., contractor on the Kawkawlin Township/River Road Water project.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
            Yeas:  Redmond, Lewandowski, & Studders

    Mr. Schubert reported that connections have begun on the Bangor Township/Coyer Lane Sewer project.

Commissioner Redmond moved to approve payroll for the period of 9/21/03 through 10/4/03 in the amount of $64,662.85.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve the bills of October 15, 2003 in the amount of $560,435.88.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski

    Bids were received and opened for an SUV.  Commissioner Redmond moved to refer the bids for review.  Motion was adopted on a roll call vote:
            Yeas:  Redmond, Lewandowski, & Studders

    Commissioner Studders moved to approve a Professional Services Agreement with Facilities Management, for the Water System Vulnerability Assessment project.  The approval is contingent upon legal counsel review.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
            Yeas:  Lewandowski, Studders, & Redmond

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, October 29, 2003 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 10:29 a.m.:
Yeas:  Studders, Redmond, & Lewandowski



Respectfully Submitted by:            Approved by:





Julie K. Bowker                Gerald M. Redmond
Clerk of the Board                Chairman of the Board

WEDNESDAY, OCTOBER 29, 2003

WEDNESDAY, OCTOBER 29, 2003          REGULAR MEETING


The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:58 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

       Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representative:  John Edmands, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors    Jeff Mayes, Bangor; and Thomas Paige, Williams; John Billette, Civil Engineering Consultants; Art Pominville, Legal Counsel; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the October 15, 2003 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

    Commissioner Studders moved to advertise for a November 12, 2003 bid opening for the Monitor Township/Wilder Road Water project.  Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski

    Commissioner Redmond moved to approve Change Order #1 (Final) with Rohde Brothers Excavating, Inc., contractor on the Bangor Township/Coyer Lane Water & Sewer project.  The Chairman is authorized to sign for the Board.  Motion was adopted on a roll call vote:
            Yeas:  Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve payroll for the period of 10/5/03 through 10/18/03 in the amount of $63,783.09.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve the bills of October 29, 2003 in the amount of $500,593.74.  Motion was adopted on a roll call vote:
Yeas:  Studders & Redmond
Nays:  Lewandowski

    Bids received and opened on October 15, 2003 for One SUV were reviewed.  Commissioner Studders moved to award to Graff Chevrolet, for their low bid price, meeting specifications, of $24,995.00.  Motion was adopted on a roll call vote:
            Yeas:  Redmond, Lewandowski, & Studders

    Bids received and opened on September 17, 2003 for One Industrial Vacuum were reviewed.  Commissioner Studders moved to award to Burke Equipment, for their low bid price, meeting specifications, of $39,269.00.  Motion was adopted on a roll call vote:
            Yeas:  Lewandowski, Studders, & Redmond

    Commissioner Redmond moved to approve Amendment #1 to the Professional Services Agreement with Davis & Davis Law Offices PLC, for the Sewer Use Ordinance project.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski

    Mr. Miller reported on the WEF conference he recently attended.  Talks are continuing with several vendors to use prototype systems at a reduced rate for being their Midwestern representative.

    Bids were received and opened for the Williams Township/Garfield, Eleven Mile, and Fisher Roads Water project.  Commissioner Studders moved to refer the bids for review.  Motion was adopted on a roll call vote:
            Yeas:  Redmond, Lewandowski, & Studders

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, November 12, 2003 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 10:24 a.m.:
Yeas:  Lewandowski, Studders, & Redmond


Respectfully Submitted by:            Approved by:




Julie K. Bowker                Gerald M. Redmond
Clerk of the Board                Chairman of the Board


WEDNESDAY, NOVEMBER 12, 2003
WEDNESDAY, NOVEMBER 12, 2003       REGULAR MEETING


The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:23 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

       Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representative:  John Edmands, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors    Hilda Dijak, Frankenlust; Roy DeLorge, Kawkawlin; and Marvin Neumeyer, Monitor; Richard Fosgitt, Bartow & King Engineers, Inc.; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the October 29, 2003 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

    Bids were received and opened for the Monitor Township/Wilder Road Water project.  Mr. Fosgitt will review.

    Commissioner Studders moved to approve Amendment #3 to the Professional Services Agreement with Wade-Trim, Inc., for the Frankenlust Township/7 Mile, 4 Mile, Bay Valley, & Hupfer Roads Water project.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski

    Commissioner Lewandowski moved to approve Change Order #2 with Keyes Trenching, contractor on the Frankenlust Township/7 Mile, 4 Mile, Bay Valley, & Hupfer Roads Water project.  The Chairman is authorized to sign for the Board.  Motion was adopted on a roll call vote:
            Yeas:  Redmond, Lewandowski, & Studders

    Commissioner Redmond moved to approve a Professional Services Agreement with Bartow & King Engineers, Inc., for the Monitor Township/Wilder Road Water project.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
            Yeas:  Lewandowski, Studders, & Redmond

    Commissioner Lewandowski moved to approve Change Order #2 (Final) with Great Lakes Contracting Enterprises, Inc., contractor on the Portsmouth Township/German Road Water project.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski

    Commissioner Studders moved to approve Payment #2 (Final) to Great Lakes Contracting Enterprises, Inc., contractor on the Portsmouth Township/German Road Water project.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
            Yeas:  Redmond, Lewandowski, & Studders

    Bids received and opened on October 29, 2003 for the Williams Township/Garfield, Eleven Mile, & Fisher Roads Water project were reviewed.  Commissioner Studders moved to award to Wellman Excavating, for their low bid price of $297,615.00.  Motion was adopted on a roll call vote:
            Yeas:  Lewandowski, Studders, & Redmond

    Commissioner Redmond moved to approve a Contract with Wellman Excavating, contractor on the Williams Township/Garfield, Eleven Mile, & Fisher Roads Water project.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve payroll for the period of 10/19/03 through 11/01/03 in the amount of $65,555.46.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve the bills of November 11, 2003 in the amount of $315,874.70.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

    Commissioner Studders moved to approve a Professional Services Agreement with Wade-Trim, Inc., for the DWS Site Plan and Paving Specifications.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski

    Commissioner Redmond moved to have Michigan Association of Counties, the Blue Cross/Blue Shield Administrator, perform Cobra Administration for the Dept. of Water & Sewer.  Motion was adopted on a roll call vote:
            Yeas:  Redmond, Lewandowski, & Studders

    Mr. Miller updated the Board on some proposed capital improvements.  The panel condition study estimated the cost to repair the WWTP wall panels at over $547,000.00.

    Mr. Miller reported that he is meeting with the City of Bay City today to discuss various issues.

    Bids received and opened today for the Monitor Township/Wilder Road Water project have been reviewed.  Commissioner Redmond moved to award to Great Lakes Contracting Enterprises, Inc., for their low bid price of $66,212.60.  Motion was adopted on a roll call vote:
            Yeas:  Lewandowski, Studders, & Redmond

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, November 26, 2003 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 10:45 a.m.:
Yeas:  Studders, Redmond, & Lewandowski



Respectfully Submitted by:            Approved by:





Julie K. Bowker                Gerald M. Redmond
Clerk of the Board                Chairman of the Board


WEDNESDAY, NOVEMBER 26, 2003
WEDNESDAY, NOVEMBER 26, 2003      REGULAR MEETING


The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:04 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

       Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were:  Road Commission Representative:  John Edmands, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisor    Thomas Paige, Williams; Kevin Elliott, Diebold Agency, Inc.; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the November 12, 2003 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

    Commissioner Studders moved to approve Change Order #1 with Keyes Trenching, contractor on the Frankenlust Township/7 Mile, 4 Mile, Bay Valley, and Hupfer Roads Water project.  The Chairman is authorized to sign for the Board.  Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski

    Commissioner Redmond moved to approve Change Order #1 with Earthworm Directional Boring, Inc., contractor on the Monitor Township/Salzburg, Harvest, & Homestead Roads Water project.  The Chairman is authorized to sign for the Board.  Motion was adopted on a roll call vote:
            Yeas:  Redmond, Lewandowski, & Studders

    Commissioner Studders moved to approve a Professional Services Agreement with Civil Engineering Consultants, Inc., for the Frankenlust Township/Delta, Amelith, & Kloha Roads Sewer project.  The PSA is for both design and construction engineering but construction engineering costs will depend upon the final scope of the project after bids are received.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
            Yeas:  Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve payroll for the period of 11/2/03 through 11/15/03 in the amount of $66,756.00.  Motion was adopted on a roll call vote:
Yeas:  Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve the bills of November 26, 2003 in the amount of $260,680.31.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Studders

    The proposed 2004 capital expenditures were reviewed.  Commissioner Studders moved to receive the memorandum.  Motion was adopted on a roll call vote:
            Yeas:  Lewandowski, Studders, & Redmond

    Commissioner Redmond moved to approve the attendance of four employees to a Michigan Rural Water Association seminar.  Motion was adopted on a roll call vote:
            Yeas:  Studders, Redmond, & Lewandowski

    Mr. Miller updated the Board on a meeting held with the City of Bay City.  Proposed improvements to the treatment plant are estimated to be in excess of $26 million.  The study investigating potential water sources for out-city customers has not been yet been completed by Black & Veatch.  Mr. Miller will contact the City and follow up with a letter stating concerns.

    The meeting was opened to Kevin Elliott who reported that Blue Cross/Blue Shield health insurance rates will increase only 3.69% effective February 1, 2004.  Mr. Elliott was commended for his effort in educating employers and employees regarding health issues which has helped lower the rate of premium increases.

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, December 10, 2003 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 10:47 a.m.:
Yeas:  Redmond, Lewandowski, & Studders

Respectfully Submitted by:            Approved by:




Julie K. Bowker                Gerald M. Redmond
Clerk of the Board                Chairman of the Board


WEDNESDAY, DECEMBER 10, 2003

WEDNESDAY, DECEMBER 10, 2003          REGULAR MEETING

 

 

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:56 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

 

       Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

 

Also present were:  Road Commission Representative:  John Edmands, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisor ‑  Thomas Paige, Williams; and Julie Bowker, Clerk of the Board.

 

Commissioner Redmond moved to approve the minutes of the November 26, 2003 meeting.  Motion was adopted on a roll call vote:

Yeas:  Lewandowski, Studders, & Redmond

 

PUBLIC INPUT – None

 

            Commissioner Redmond moved to approve a Contract with Great Lakes Contracting Enterprises, Inc., contractor on the Monitor Township/Wilder Road Water project contingent upon attorney approval as to form.  The contract will be signed at the next meeting.  Motion was adopted on a roll call vote:

                                    Yeas:  Studders, Redmond, & Lewandowski

 

Commissioner Redmond moved to approve payroll for the period of 11/16/03 through 11/29/03 in the amount of $71,273.90.  Motion was adopted on a roll call vote:

Yeas:  Redmond, Lewandowski, & Studders

 

Commissioner Studders moved to approve the bills of December 10, 2003 in the amount of $214,683.83.  Motion was adopted on a roll call vote:

Yeas:  Lewandowski, Studders, & Redmond

 

            Commissioner Redmond moved to receive the Dept.’s Monthly Meeting Summary of November 19, 2003.  Motion was adopted on a roll call vote:

                                    Yeas:  Studders, Redmond, & Lewandowski

 

            Mr. Miller reported on a recent two day MIOSHA inspection.  The Water Department had no violations while the Waste Water Treatment Plant had one violation for an uncovered circuit.  A fine of $150.00 has been levied and will be paid next meeting.

 

            Mr. Miller discussed a proposal to have Tetra Tech review the rate structure for sewer charges.  The $90 REU rate has not been revised in many years and there is a projected shortfall at the treatment plant for 2004.

 

            Commissioner Redmond moved to advertise for a Public Hearing to be held on December 23, 2003 at 10:30 a.m. for the Dept. of Water & Sewer 2004 Budget.  Motion was adopted on a roll call vote:

                                    Yeas:  Redmond, Lewandowski, & Studders

 

            Commissioner Studders moved to approve the 2004 Meeting Schedule at presented.  Motion was adopted on a roll call vote:

                                    Yeas:  Lewandowski, Studders, & Redmond

 

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Tuesday, December 23, 2003 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 10:09 a.m.:

Yeas:  Studders, Redmond, & Lewandowski

 

 

 

Respectfully Submitted by:                                Approved by:

 

 

 

 

 

Julie K. Bowker                                               Gerald M. Redmond

Clerk of the Board                                            Chairman of the Board


TUESDAY, DECEMBER 23, 2003

TUESDAY, DECEMBER 23, 2003            REGULAR MEETING

 

 

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:09 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

 

       Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

 

Also present were:  Road Commission Representative:  John Edmands, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; Bill Schubert, Water Superintendent; and Ron Marande, Fiscal Officer; Supervisor ‑  Thomas Paige, Williams; and Julie Bowker, Clerk of the Board.

 

Commissioner Redmond moved to approve the minutes of the December 10, 2003 meeting.  Motion was adopted on a roll call vote:

Yeas:  Lewandowski, Studders, & Redmond

 

PUBLIC INPUT – None

 

Commissioner Redmond moved to approve payroll for the period of 11/30/03 through 12/13/03 in the amount of $66,957.29.  Motion was adopted on a roll call vote:

Yeas:  Studders, Redmond, & Lewandowski

 

Commissioner Studders moved to approve the bills of December 23, 2003 in the amount of $305,379.00.  Motion was adopted on a roll call vote:

Yeas:  Redmond, Lewandowski, & Studders

 

            Commissioner Studders moved to approve a 3% increase in wages to non-union personnel effective January 1, 2004.  Union employees will receive the same under their contracts.  Motion was adopted on a roll call vote:

                                    Yeas:  Lewandowski, Studders, & Redmond

 

Mr. Miller discussed a letter received from the City of Bay City regarding the proposed improvements at the Bay City Metropolitan Water Plant.  The original project was estimated at $26 million and was to be funded through the Drinking Water State Revolving Fund Program.  The City now intends to sell $6 million in bonds for improvements that cannot wait until full funding arrives through the DWSRF.

 

            The Public Hearing was called to order at 10:30 a.m. by the Chairman.  The 2004 Budget was reviewed by Mr. Marande.  A rate study relative to sewer rates will be conducted in 2004.  Commissioner Redmond moved to close the hearing at 10:40 a.m.  Motion was adopted on a roll call vote:

                                    Yeas:  Redmond, Lewandowski, & Studders

 

            Commissioner Redmond moved to adopt the 2004 Budget.  Motion was adopted on a roll call vote:

                                    Yeas:  Lewandowski, Studders, & Redmond

 

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, January 7, 2004 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 10:41 a.m.:

Yeas:  Studders, Redmond, & Lewandowski

 

 

 

Respectfully Submitted by:                                Approved by:

 

 

 

 

 

Julie K. Bowker                                               Gerald M. Redmond

Clerk of the Board                                            Chairman of the Board