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2004 Board Minutes

Archived Minutes
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WEDNESDAY, JANUARY 7, 2004
WEDNESDAY, JANUARY 7, 2004                    REGULAR MEETING
 

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:11 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representative: John Edmands, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisor Thomas Paige, Williams; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the December 23, 2003 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

Commissioner Lewandowski moved to approve payroll for the period of 12/14/03 through 12/27/03 in the amount of $66,664.39. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve the bills of January 7, 2004 in the amount of $197,627.57. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Mr. Schubert reported to the Board that the Water System Vulnerability Assessment Study was completed and submitted to the federal government by the December 31st deadline. Several modifications were suggested such as alarm systems at the elevated water tank sites.

Commissioner Studders moved to approve the attendance of eight employees to the AWWA Operator’s Day / Joint Expo. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Lewandowski moved to approve the attendance of three employees to the APWA Underground Excavation Safety Seminar. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Mr. Miller reported that he will be talking with Black & Veatch about water system options and the City of Bay City is holding a meeting on January 12, 2004 concerning improvements to the treatment plant.

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, January 21, 2004 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:19 a.m.:
Yeas: Redmond, Lewandowski, & Studders

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board 

WEDNESDAY, JANUARY 21, 2004

WEDNESDAY, JANUARY 21, 2004                    REGULAR MEETING


The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:06 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representative: John Edmands, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors Jeff Mayes, Bangor; Dick Gromaski, Fraser; Jerry Barbret, Gibson; Michael Sobieray, Mt. Forest; and Thomas Paige, Williams; Melvin McNally, Kawkawlin Township Trustee; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the January 7, 2004 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

Commissioner Studders moved to approve payroll for the period of 12/28/03 through 1/10/04 in the amount of $80,091.31. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve the bills of January 21, 2004 in the amount of $492,785.02. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Lewandowski moved to advertise for a February 4th bid opening for a Meter Reader Truck. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to advertise for a February 18th bid opening for the Water Department Maintenance Building Renovations. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to advertise for a February 4th bid opening for Radio Telemetry Equipment. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Lewandowski moved to approve a Performance and Indemnification Resolution with the Michigan Department of Transportation for permitted work within the right-of-way. The Chairman is authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve the attendance of four employees to Joint Expo 04. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Mr. Miller reported on a meeting held with the City of Bay City relative to proposed $26 million water system improvement plan. A $6 million general obligation bond sale will be held to provide immediate improvements to the storage lagoon, the Euclid watermain, as well as other specific projects. A public hearing will be held January 26, 2004. A letter will be drafted by out-city customer administrators outlining concerns regarding proposed improvements. This letter will be submitted as part of the record of the public hearing.

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, February 4, 2004 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:22 a.m.:
Yeas: Redmond, Lewandowski, & Studders

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, FEBRUARY 4, 2004

WEDNESDAY, FEBRUARY 4, 2004 REGULAR MEETING


The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:13 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representative: John Edmands, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisor – Thomas Paige, Williams; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the January 21, 2004 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

Commissioner Redmond moved to approve a Professional Services Agreement with Civil Engineering Consultants, Inc., for the Merritt Township/Knight Road Water project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve payroll for the period of 1/11/04 through 1/24/04 in the amount of $67,481.49. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve the bills of February 4, 2004 in the amount of $221,322.44. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Bids were received and opened for One Pick-Up Truck. Commissioner Lewandowski moved to refer the bids for review. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Bids were received and opened for Radio Telemetry Equipment. Commissioner Redmond moved to refer the bids for review. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to provide a ¾” water tap and meter pit for the RailTrail drinking fountain to be installed on Patterson Road. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve the attendance of one employee to the Great Lakes Postal Customer Council seminar. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve the attendance of one employee to the MWEA Wastewater Administration Workshop. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Lewandowski moved to approve the attendance of one employee to an AWWA seminar in Midland. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to revise the Travel Policy to reflect updated allowances for mileage and meals. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Mr. Miller reported that the report being prepared by Black & Veatch will possibly be ready for the next meeting.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, February 18, 2004 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:30 a.m.:
Yeas: Redmond, Lewandowski, & Studders


Respectfully Submitted by: Approved by:


Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, FEBRUARY 18, 2004

WEDNESDAY, FEBRUARY 18, 2004 REGULAR MEETING


The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:02 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representatives: Ken Miller, Director; Bill Schubert, Water Superintendent; and Ken Schott, Plant Superintendent; Melvin McNally, Kawkawlin Township Trustee; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the February 4, 2004 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

Mr. Miller discussed the land application of biosolids. The current contractor has offered an increase from $0.243/gallon to $0.247/gallon for 2004. Mr. Miller stated that this price is lower than other entities pay. Commissioner Studders moved to approve a Professional Services Agreement with Synagro Midwest, Inc., for Biosolids Land Application Services. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve payroll for the period of 1/25/04 through 2/7/04 in the amount of $66,045.32. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve the bills of February 18, 2004 in the amount of $705,343.55. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Bids received and opened on February 4, 2004 for a pick-up were reviewed. Commissioner Lewandowski moved to award to Hagen Ford, for their low bid price of $10,832.00, with trade-in. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Bids received and opened on February 4, 2004 for Radio Telemetry Equipment were reviewed. Commissioner Studders moved to award to Utilities Instrumentation Service, for their low bid price of $83,452.00. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Mr. Schubert reviewed the Water Department 2003 Activity Report. Commissioner Redmond moved to receive the report. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Bids were received and opened for Water Department Maintenance Building Renovations. Commissioner Redmond moved to refer the bids for review. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Mr. Schott reviewed the Sewer Department 2003 Activity Report.

Mr. Miller reported that the Fiscal Officer will retire in about three months. Commissioner Redmond moved to advertise the position and request Stewart Reid, the Dept.’s auditor, assist in interviewing applicants. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve two employees attending a tour of the East Jordon Iron Works plant. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve the attendance of two employees to a Genesis32 Standard Training Program. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Mr. Miller reported that agreements have been drafted to implement the Beaver Road Water Association system’s maintenance and billing. Mr. Miller also reported that talks are continuing with Hampton Township to perform their meter reading and billing services.

Mr. Miller discussed the proposed repairs to the WWTP wall panels. Commissioner Studders moved to a negotiate professional services agreement with Wigen Tincknell Meyer & Associates to assist as project managers. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Lewandowski moved to allow Mr. Miller to negotiate with ACI Finance to secure an installment purchase loan for the WWTP wall panel repairs. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Mr. Miller reported that the City of Bay City has indicated that the master meter information for the last quarter of 2003 should be available soon.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, March 3, 2004 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:49 a.m.:
Yeas: Studders, Redmond, & Lewandowski

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, MARCH 3, 2004

WEDNESDAY, MARCH 3, 2004 REGULAR MEETING


The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:18 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond & Robert Lewandowski
Excused: Michael Studders

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the February 18, 2004 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski & Redmond

PUBLIC INPUT – None

Commissioner Redmond moved to approve a Professional Services Agreement with Wade-Trim, Inc., for the Bangor Township/State Street Water project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond & Lewandowski

Commissioner Lewandowski moved to approve a System Operating Agreement with Beaver Road Area Water Association. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Lewandowski & Redmond

Commissioner Redmond moved to approve a Boundary Agreement with Beaver Road Area Water Association. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond & Lewandowski

Commissioner Lewandowski moved to approve a Professional Services Agreement with Nelson Tank Engineering and Consulting, Inc., for the Kawkawlin-Fraser /Parish Road Water Tank Rehabilitation project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Lewandowski & Redmond

Commissioner Lewandowski moved to approve a First Amendment to the Agreement with Kawkawlin Metropolitan Water District and Monitor Township. The amendment adds a parcel to “Exhibit A”. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond & Lewandowski

Commissioner Redmond moved to approve payroll for the period of 2/8/04 through 2/21/04 in the amount of $66,550.47. Motion was adopted on a roll call vote:
Yeas: Lewandowski & Redmond

Commissioner Lewandowski moved to approve the bills of March 3, 2004 in the amount of $138,473.96. Motion was adopted on a roll call vote:
Yeas: Redmond & Lewandowski

Commissioner Redmond moved to receive the Dept.’s Monthly Meeting Summary of February 11, 2004. Motion was adopted on a roll call vote:
Yeas: Lewandowski & Redmond

Bids received and opened on February 18, 2004 for Maintenance Building Renovations were reviewed. Commissioner Lewandowski moved to award to R. D. Prime Contractor, Inc., for their low bid price of $24,400.00. Motion was adopted on a roll call vote:
Yeas: Redmond & Lewandowski

Commissioner Redmond moved to advertise for a March 17, 2004 bid opening for WWTP Emergency Standby Generators. Motion was adopted on a roll call vote:
Yeas: Lewandowski & Redmond

Mr. Miller presented the City of Bay City 2002/2003 Out-City Water Rate True-Up Report. Commissioner Lewandowski moved to receive the report. Motion was adopted on a roll call vote:
Yeas: Redmond & Lewandowski

Mr. Miller reported that figures regarding master meters have still not been received.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, March 17, 2004 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:42 a.m.:
Yeas: Lewandowski & Redmond

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, MARCH 17, 2004
WEDNESDAY, MARCH 17, 2004 REGULAR MEETING


The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:23 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representative: John Edmands, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors – Dick Gromaski, Fraser; James Dubay, Garfield; Jerry Barbret, Gibson; and Thomas Paige, Williams; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the March 3, 2004 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

Commissioner Lewandowski moved to advertise for a March 31, 2004 bid opening for the Kawkawlin-Fraser/Parish Road Water Tank Rehabilitation project. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve payroll for the period of 2/22/04 through 3/6/04 in the amount of $65,816.24. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve the bills of March 17, 2004 in the amount of $198,705.31. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve Amendment #2 to the Professional Services Agreement with Tetra Tech MPS, Inc., for the Regional WWTP Rate Evaluation project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Mr. Miller discussed a problem with the ad placed for the emergency standby generators. Commissioner Redmond moved to hold the bid opening on March 31, 2004. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Lewandowski moved to approve the attendance of four employees to the MWEA Regional Meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Mr. Miller reported that the clerical employee currently on disability leave due to a car accident will not be returning to work. Commissioner Studders moved to post the position internally. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Mr. Miller updated the Board on the search for an Accounting Manager. Interviews with the remaining eight candidates will be conducted on Friday and Saturday.

Mr. Miller reported that a public hearing has been scheduled for March 23, 2004 at 7:00 p.m. at the Kawkawlin Township Hall for the Kawkawlin-Fraser/M-13 Sanitary Sewer project.

Commissioner Studders questioned the award of a pick-up truck on February 18, 2004. The award was made to the vendor that had the low bid with trade-in.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, March 31, 2004 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:37 a.m.:
Yeas: Redmond, Lewandowski, & Studders


Respectfully Submitted by: Approved by:


Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, MARCH 31, 2004
WEDNESDAY, MARCH 31, 2004 REGULAR MEETING


The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:10 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors – Hilda Dijak, Frankenlust; Roy DeLorge, Kawkawlin; and Thomas Paige, Williams; Melvin McNally, Kawkawlin Township Trustee; Patrick Beson, County Commissioner; Mike Spencer, Bangor Township resident; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the March 17, 2004 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT

M. Spencer – His sidewalk on Canterbury Drive, in Bangor Township, has been sinking since a storm sewer project was completed in the late 1980’s. There is now a separation from his driveway.

B. Schubert – The Dept. has looked at the problem and it does seem to have been caused by settling after completion of the sump pump separator project.


Commissioner Redmond moved to have the Dept. investigate the situation and provide a remedy if it is determined to be caused by the project. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Bids were received and opened for the Kawkawlin-Fraser/Parish Road Water Tank Rehabilitation project. Commissioner Lewandowski moved to refer the bids for review. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Bids were received and opened for Emergency Generators for WWTP Pump Stations. Commissioner Redmond moved to refer the bids for review. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Lewandowski moved to approve payroll for the period of 3/7/04 through 3/20/04 in the amount of $66,099.63. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve the bills of March 31, 2004 in the amount of $159,611.95. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Mr. Miller reported that the Dept. is now performing all functions for the Beaver Road Water Association. The Dept. is in the process of reading all meters, both inside and outside residences. A letter will soon be sent to all home owners.

Mr. Miller reported on interviews conducted for the Accounting Manager position. Commissioner Studders moved to offer the job to James Marter. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Mr. Miller reported on employees considered for the Customer Service Representative I position. Commissioner Redmond moved to promote Janice Anklam to the position. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Mr. Miller discussed a recent meeting with the City of Bay City. The arbitration matters have been settled and paperwork is proceeding. Contracts with the city were discussed. Essexville’s and Hampton’s expire in three years the and the Dept’s contract expires in eleven years. The master meter data still has not been received. Readings began in September of 2003. The letter sent to the City for their recent bond sale public hearing was discussed.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, April 14, 2004 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:47 a.m.:
Yeas: Redmond, Lewandowski, & Studders

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, APRIL 14, 2004

WEDNESDAY, APRIL 14, 2004 REGULAR MEETING


The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:11 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representative: John Edmands, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisor – Thomas Paige, Williams; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the March 31, 2004 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

Bids received and opened on March 31, 2004 for the Kawkawlin Township/Parish Road Water Tank Rehabilitation project were reviewed. Commissioner Lewandowski moved to award to M. K. Painting, Inc., for their low bid price of $95,025.00. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to advertise for an April 28, 2004 bid opening for the Bangor Township/State Street, Two Mile, and Patterson Roads Sewer Project. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Lewandowski moved to approve payroll for the period of 3/21/04 through 4/3/04 in the amount of $65,207.66. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve the bills of April 14, 2004 in the amount of $432,095.53. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to offer Poison Ivy Shots for interested employees. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Lewandowski moved to post the open Customer Service Representative position. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve the attendance of one employee to a Laboratory Quality Assurance/Quality Control Workshop. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve the attendance of C. Fechter to a Public Sector Employment Law seminar. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Mr. Miller reported that he will be on vacation next meeting.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, April 28, 2004 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:18 a.m.:
Yeas: Lewandowski, Studders, & Redmond


Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, APRIL 28, 2004

WEDNESDAY, APRIL 28, 2004 REGULAR MEETING


The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:11 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representative: John Edmands, Engineer-Manager; Dept. of Water & Sewer Representatives: Bill Schubert, Water Superintendent; Ron Marande, Fiscal Officer; James Marter, Accounting Manager; Mark Norton, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the April 14, 2004 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

Commissioner Studders moved to advertise for a May 12, 2004 bid opening for the Merritt Township/Knight Road Water project. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve payroll for the period of 4/4/04 through 4/17/04 in the amount of $66,130.47. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve the bills of April 28, 2004 in the amount of $702,376.57. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to receive the Dept.’s Monthly Meeting Summary of March 31, 2004. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Mr. Schubert reported that the Customer Service Representative position has been posted and that resumes on file will be reviewed.

Bids were received and opened for the Bangor Township/State Street, Two Mile, and Patterson Roads Sewer project.. Commissioner Lewandowski moved to refer the bids for review. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

An Appreciation Award was presented to Ronald Marande.

Mr. James Marter the new Accounting Manager was introduced.

Commissioner Studders moved to hire two people to fill summer help positions. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Lewandowski moved to table the Generator bid award until the next meeting. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, May 12, 2004 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:23 a.m.:
Yeas: Redmond, Lewandowski, & Studders

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, MAY 12, 2004
WEDNESDAY, MAY 12, 2004 REGULAR MEETING

 

 

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:30 a.m., at 2600 E. Beaver Road , by the Chairman, Gerald Redmond.

 

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

 

Also present were: Road Commission Representative: John Edmands , Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller , Director; and Bill Schubert, Water Superintendent; Supervisors Hilda Dijak, Frankenlust; Dick Gromaski, Fraser; Ben DuRussell , Merritt; and Thomas Paige, Williams; John Billette and Mark Norton, Civil Engineering Consultants; and Jim Lillo , Acting Clerk of the Board.

 

Commissioner Redmond moved to approve the minutes of the April 28, 2004 meeting. Motion was adopted on a roll call vote:

Yeas: Lewandowski, Studders, & Redmond

 

  Bids were received and opened for the Merritt Township/Knight Road Water project. Commissioner Redmond moved to refer the bids for review. Motion was adopted on a roll call vote:

      Yeas: Studders, Redmond, & Lewandowski

 

PUBLIC INPUT None

 

  Commissioner Lewandowski moved to approve a Professional Services Agreement with Civil Engineering Consultants, Inc., for the Kawkawlin Township/River Road Water project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:

      Yeas: Redmond, Lewandowski, & Studders

 

  Commissioner Studders moved to approve a Contract with M. K. Painting Company, contractor on the Kawkawlin-Fraser Townships/Parish Road Water Tank project. The bid was awarded on April 14, 2004. Approval is contingent upon review by legal counsel. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:

      Yeas: Lewandowski, Studders, & Redmond

 

  Bids received and opened on April 28, 2004 for the Bangor Township/State Street , Two Mile, & Patterson Roads Sewer project were reviewed. Commissioner Studders moved to award to Meylan Excavating, Inc., for their low bid price of $91,260.00. Motion was adopted on a roll call vote:

      Yeas: Studders, Redmond, & Lewandowski

 

  Commissioner Studders moved to approve a Professional Services Agreement with Civil Engineering Consultants, Inc., for the Kawkawlin-Fraser Township/M-13 Sanitary Sewer project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:

      Yeas: Redmond, Lewandowski, & Studders

 

Commissioner Redmond moved to approve payroll for the period of 4/18/04 through 5/1/04 in the amount of $66,483.90. Motion was adopted on a roll call vote:

Yeas: Lewandowski, Studders, & Redmond

 

Commissioner Redmond moved to approve the bills of May 12, 2004 in the amount of $286,041.78. Motion was adopted on a roll call vote:

Yeas: Lewandowski, Studders, & Redmond

 

  Commissioner Redmond moved to receive the Dept.'s Monthly Meeting Summary of April 28, 2004. Motion was adopted on a roll call vote:

      Yeas: Studders, Redmond, & Lewandowski

 

  Commissioner Studders moved to post an opening for General Utility/Mechanic Helper position. Motion was adopted on a roll call vote:

      Yeas: Redmond, Lewandowski, & Studders

 

  Commissioner Lewandowski moved to approve the attendance of two employees to pump maintenance training seminar. Motion was adopted on a roll call vote:

      Yeas: Lewandowski, Studders, & Redmond

 

  Bids received on March 31 st for standby generators were discussed. The bids will be rejected and specifications will be revised.

 

  Mr. Miller reported on a meeting held May 11 th with the City of Bay City relative to various water related topics. Improvements to the water plant will be funded by a $4,000,000 general obligation bond and a not to exceed $26,000,000 state revolving fund loan. The city is still reviewing master meter information and has agreed to a 90 day advance notice prior to implementation. The Tetra Tech MPS, Inc. rate study was completed for the city. The proposed out-city rate for next year will be $1.69/ccf whereas in-city rates will be $0.70/ccf with a monthly readiness-to-serve charge of $5.50, a billing charge of $2.62, and a water meter charge of $2.74. The information from this study will be turned over to our rate consultant as well as to Black and Veetch for inclusion in the Water Supply Alternative Study.

 

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, May 26, 2004 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:46 a.m.:

Yeas: Studders, Redmond, & Lewandowski

 

 

 

Respectfully Submitted by:       Approved by:

 

 

 

 

 

Julie K. Bowker         Gerald M. Redmond

Clerk of the Board         Chairman of the Board

 

 

 

MONDAY, MAY 26, 2004

WEDNESDAY, MAY 26, 2004 REGULAR MEETING

 

 

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:05 a.m., at 2600 E. Beaver Road , by the Chairman, Gerald Redmond.

 

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

 

Also present were: Road Commission Representative: John Edmands , Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller , Director; Bill Schubert, Water Superintendent; and James Marter , Fiscal Officer; Supervisors Dick Gromaski, Fraser; and Thomas Paige, Williams; Stewart Reid and Scott Nietzke , Wienlander Fitzhugh; and Julie Bowker, Clerk of the Board.

 

Commissioner Redmond moved to approve the minutes of the May 12, 2004 meeting. Motion was adopted on a roll call vote:

Yeas: Lewandowski, Studders, & Redmond

 

PUBLIC INPUT None

 

  Mr. Miller discussed the June 15 th public hearing for the Merritt Township/Knight Road Water project. A special assessment district has been established for the project.

 

  Commissioner Studders moved to approve a Professional Services Agreement with Wade-Trim, Inc., for the Bangor Township/State Street , Two Mile, & Patterson Roads Sewer project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:

      Yeas: Studders, Redmond, & Lewandowski

 

Commissioner Redmond moved to approve payroll for the period of 5/2/04 through 5/15/04 in the amount of $126,519.02. Motion was adopted on a roll call vote:

Yeas: Redmond, Lewandowski, & Studders

 

Commissioner Studders moved to approve the bills of May 26, 2004 in the amount of $242,836.73. Motion was adopted on a roll call vote:

Yeas: Lewandowski, Studders, & Redmond

 

  The 2003 Audit was reviewed by S. Reid and S. Nietzke .

 

  Commissioner Studders moved to approve the transfer of James Sommers to the Mechanics Helper position and to post the open Operations Specialist position. Motion was adopted on a roll call vote:

      Yeas: Studders, Redmond, & Lewandowski

 

  Commissioner Redmond moved to appoint James Marter as the Equal Employment Opportunity Officer for the Dept. of Water & Sewer. Motion was adopted on a roll call vote:

      Yeas: Redmond, Lewandowski, & Studders

 

  Commissioner Studders moved to offer the job of Customer Service Representative to Kim Hollingsworth. Motion was adopted on a roll call vote:

      Yeas: Lewandowski, Studders, & Redmond

 

  Mr. Miller reported on a meeting with the City of Bay City and Tetra Tech. Information obtained from the meeting has been turned over to Black & Veetch for review. A presentation will be made June 22, 2004, by Black & Veetch , regarding the Water Supply Alternative Study.

 

  Mr. Miller reported that operations at the wastewater treatment plant performed well through the recent heavy rains. Approximately 3 million gallons were diverted to the retention basin and all water was 100% treated before release.

 

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, June 9, 2004 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:43 a.m.:

Yeas: Studders, Redmond, & Lewandowski

 

 

 

Respectfully Submitted by:       Approved by:

 

 

 

 

 

Julie K. Bowker         Gerald M. Redmond

Clerk of the Board         Chairman of the Board

WEDNESDAY, JUNE 9, 2004

WEDNESDAY, JUNE 9, 2004 REGULAR MEETING

 

 

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:54 a.m., at 2600 E. Beaver Road , by the Chairman, Gerald Redmond.

 

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

 

Also present were: Road Commission Representative: John Edmands , Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller , Director; and Bill Schubert, Water Superintendent; Supervisor Hilda Dijak, Frankenlust; and Julie Bowker, Clerk of the Board.

 

Commissioner Redmond moved to approve the minutes of the May 26, 2004 meeting. Motion was adopted on a roll call vote:

Yeas: Lewandowski, Studders, & Redmond

 

PUBLIC INPUT

 

  H. Dijak Frankenlust Township is planning a large sewer project in the near future. Meetings are being held with homeowners.

 

 

  Commissioner Studders moved to advertise for a June 23, 2004 bid opening for the Kawkawlin Township/Beaver Road Area Water Association Reinhardt Lane Water project. Motion was adopted on a roll call vote:

      Yeas: Studders, Redmond, & Lewandowski

 

  Commissioner Redmond moved to have the Director negotiate a Professional Services Agreement with Bartow & King for Construction Inspection for the Kawkawlin Township/Beaver Road Area Water Association Reinhardt Lane Water project. Motion was adopted on a roll call vote:

      Yeas: Redmond, Lewandowski, & Studders

 

  Commissioner Studders moved to approve a Professional Services Agreement with Civil Engineering Consultants, Inc., for the Frankenlust Township/S. Euclid Sewer Extension project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:

      Yeas: Lewandowski, Studders, & Redmond

 

Commissioner Redmond moved to approve payroll for the period of 5/16/04 through 5/29/04 in the amount of $65,336.40. Motion was adopted on a roll call vote:

Yeas: Studders, Redmond, & Lewandowski

 

Commissioner Studders moved to approve the bills of June 9, 2004 in the amount of $256,388.96. Motion was adopted on a roll call vote:

Yeas: Redmond & Studders

Nays: Lewandowski

 

  Commissioner Redmond moved to receive the Dept.'s Monthly Meeting Summary of May 26, 2004. Motion was adopted on a roll call vote:

      Yeas: Lewandowski, Studders, & Redmond

 

  Commissioner Redmond moved to approve an Easement Agreement for Fire Suppression Line with INRI Holding Co. The Chairman and the Director are authorized to sign for the Board. The approval is contingent upon review by legal counsel. Motion was adopted on a roll call vote:

      Yeas: Studders, Redmond, & Lewandowski

 

  Commissioner Studders moved to approve the attendance of K. Miller to the Water Environment Federation Exhibition and Conference. Motion was adopted on a roll call vote:

      Yeas: Redmond, Lewandowski, & Studders

 

  Mr. Miller reported on the Kawkawlin-Fraser Township/M-13 Sanitary Sewer project. Another public hearing will be held at Fraser Township hall on June 22, 2004 at 7:00 p.m.

 

  Mr. Miller reported on temporary repairs to the WWTP Biosolids Building wall panels. A consultant will review the complex and recommend repairs.

 

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, June 23, 2004 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:30 a.m.:

Yeas: Lewandowski, Studders, & Redmond

 

 

 

Respectfully Submitted by:       Approved by:

 

 

 

 

Julie K. Bowker         Gerald M. Redmond

Clerk of the Board         Chairman of the Board

WEDNESDAY, JUNE 23, 2004
WEDNESDAY, JUNE 23, 2004 REGULAR MEETING

 

 

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:15 a.m., at 2600 E. Beaver Road , by the Chairman, Gerald Redmond.

 

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

 

Also present were: Road Commission Representatives: John Edmands , Engineer-Manager; and Jim Lillo , Assistant Engineer; Dept. of Water & Sewer Representatives: Ken Miller , Director; and Bill Schubert, Water Superintendent; Supervisor Thomas Paige, Williams; and Julie Bowker, Clerk of the Board.

 

Commissioner Redmond moved to approve the minutes of the June 9, 2004 meeting. Motion was adopted on a roll call vote:

Yeas: Lewandowski, Studders, & Redmond

 

PUBLIC INPUT None

 

  Commissioner Redmond moved to postpone the bid opening scheduled for today on the Kawkawlin Township/BRAWA Reinhardt Lane Water project to July 8, 2004. No bid documents were picked up. Motion was adopted on a roll call vote:

      Yeas: Studders, Redmond, & Lewandowski

 

  Bids received and opened on May 12, 2004 for the Merritt Township/Knight Road Water project were reviewed. Commissioner Lewandowski moved to award to CRS Shaw Contracting, for their low bid price of $118,487.50. Motion was adopted on a roll call vote:

      Yeas: Redmond, Lewandowski, & Studders

 

Commissioner Redmond moved to approve payroll for the period of 5/30/04 through 6/12/04 in the amount of $65,311.40. Motion was adopted on a roll call vote:

Yeas: Lewandowski, Studders, & Redmond

 

Commissioner Studders moved to approve the bills of June 23, 2004 in the amount of $203,395.54. Motion was adopted on a roll call vote:

Yeas: Studders, Redmond, & Lewandowski

 

  Mr. Miller reported on a workshop held by Black & Veetch regarding alternative water supply sources. Building a new water treatment plant would make financial sense for out-city customers of the City of Bay City . Mr. Miller will discuss the report with city officials.

 

  Mr. Miller reported on the second public hearing held for the Kawkawlin-Fraser/M-13 Sanitary Sewer project. The project now goes before the township boards for approval.

 

  Mr. Miller presented a letter to Hampton Township regarding their evaluation as a sewer customer of the Dept. of Water & Sewer. The issue will be brought to the local units.

 

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Thursday, July 8, 2004 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:45 a.m.:

Yeas: Redmond, Lewandowski, & Studders

 

 

 

Respectfully Submitted by:       Approved by:

 

 

 

 

 

Julie K. Bowker         Gerald M. Redmond

Clerk of the Board         Chairman of the Board

 

THURSDAY, JULY 8, 2004
THURSDAY, JULY 8, 2004 REGULAR MEETING


The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:56 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors – Hilda Dijak, Frankenlust; Dick Gromaski, Fraser; and Jerry Barbret, Gibson; Gary Bartow, Bartow & King Engineers; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the June 23, 2004 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

Commissioner Lewandowski moved to approve a Professional Services Agreement with Bartow & King Engineers, Inc., for the Kawkawlin Township/BRAWA Reinhardt Lane Water project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to advertise for a July 21, 2004 bid opening for the Kawkawlin Township/River Road Water project. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve Payment #4 (Final) to Earthworm Directional Boring Inc., contractor on the Monitor Township/Salzburg Road, Harvest, & Homestead Water project. The Chairman is authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve a Contract with CRS Shaw Contracting for the Merritt Township/Knight Road Water project. Approval is contingent upon legal counsel review of the contract document. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Lewandowski moved to approve Change Order #3 with Wellman Excavating, contractor on the Williams Township/Garfield, Eleven Mile, and Fisher Roads Water project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve Change Order #4 with Wellman Excavating, contractor on the Williams Township/Garfield, Eleven Mile, and Fisher Roads Water project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to advertise for a July 21, 2004 bid opening for the Frankenlust Township/S. Euclid Sewer Extension project. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve payroll for the period of 6/13/04 through 6/26/04 in the amount of $67,867.28. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve the bills of July 8, 2004 in the amount of $437,750.96. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Mr. Miller discussed a proposed disaster recovery plan for the computer system.

Commissioner Redmond moved to approve the attendance of two employees to the MWEA Annual Conference. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve a Resolution approving repayment of the West Side Regional Sewage Disposal Fund loan by the Water Supply System #1. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Bids were received and opened for the Kawkawlin Township/BRAWA Reinhardt Lane Water project. Commissioner Studders moved to refer the bids for review. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, July 21, 2004 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:23 a.m.:
Yeas: Studders, Redmond, & Lewandowski

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, JULY 21, 2004

WEDNESDAY, JULY 21, 2004 REGULAR MEETING


The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:59 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representative: John Edmands, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors – Hilda Dijak, Frankenlust; and Thomas Paige, Williams; John Billette and Mark Norton, Civil Engineering Consultants; and Jim Lillo, Acting Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the July 8, 2004 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

Bids were received and opened for the Kawkawlin Township/River Road Water project. Commissioner Redmond moved to refer the bids for review. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Bids were received and opened for the Frankenlust Township/S. Euclid Sewer project. Commissioner Redmond moved to award to CRS Shaw Contracting, for their low bid of $22,895.00. The award is subject to approval by Frankenlust Township. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Bids received and opened on July 8, 2004 for the Kawkawlin Township/BRAWA Reinhardt Lane Water project were reviewed. Commissioner Redmond moved to award to Keyes Trenching, for their low bid price of $44,920.00. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Lewandowski moved to have contract prepared for approval with Keyes Trenching, contractor on the Kawkawlin Township/BRAWA Reinhardt Lane Water project. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Mr. Miller discussed Wellman Excavating’s failure to complete the Williams Township/Garfield, Eleven Mile, & Fisher Roads Water project. Restoration and hydrant adjustments are necessary on Eleven Mile Road. The DEQ has put the Department on notice for the erosion problem. Civil Engineering Consultants has sent a certified letter to the contractor notifying them that the project must be completed by July 23, 2004. The cost of restoration and adjustments will be deducted from Wellman Excavating’s final payment. Mr. Paige stated that Williams Township concurs with this proposed action. Commissioner Studders moved to discharge Wellman Excavating from the project and take quotes for the remaining work providing Wellman does not correct the deficiencies. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve payroll for the period of 6/27/04 through 7/10/04 in the amount of $68,323.10. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve the bills of July 21, 2004 in the amount of $426,160.56. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to receive the Dept.’s Monthly Meeting Summary of June 23, 2004. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to hire Michael Shehan to fill the open Operations Specialist position subject to his passing the physical. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Mr. Miller presented a Settlement Agreement between the City of Bay City, Hampton Township, the City of Essexville, and the Department of Water & Sewer. The Chairman and the Acting Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, August 4, 2004 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:26 a.m.:
Yeas: Studders, Redmond, & Lewandowski

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, AUGUST 4, 2004
WEDNESDAY, AUGUST 4, 2004 REGULAR MEETING


The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:40 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Dick Gromaski, Fraser; Marvin Neumeyer, Monitor; and Thomas Paige, Williams; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the July 21, 2004 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

Commissioner Studders moved to approve Payment #4 (Final) to Rohde Brothers Excavating, Inc., contractor on the Bangor Township/Coyer Lane Water & Sewer project. The Chairman is authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Bids received and opened on July 21, 2004 for the Kawkawlin Township/River Road Water project were reviewed. Commissioner Redmond moved to award to Meylan Excavating, for their low bid price of $109,340.00. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve a Contract with Keyes Trenching, contractor on the Kawkawlin Township/BRAWA Reinhardt Lane Water project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Mr. Miller discussed Great Lakes Contracting’s failure to substantially complete the Monitor Township/Wilder Road Water project on time. He will bring the matter to Monitor Township.

Mr. Miller discussed Wellman Contracting’s restoration efforts on the Williams Township/Garfield, Eleven Mile, & Fisher Roads water project. They have begun restoration and are continuing as of this date. Mr. Miller and Mr. Paige will review the area at the end of the week. The matter will be discussed at the next meeting.

Commissioner Redmond moved to approve payroll for the period of 7/11/04 through 7/24/04 in the amount of $67,159.50. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve the bills of August 4, 2004 in the amount of $469,172.75. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to advertise for a August 18, 2004 bid opening for a utility van. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Lewandowski moved to approve the attendance of one employee to a collections seminar. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve the attendance of two employees to the AWWA Advanced Cross Connection Control Seminar. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Mr. Miller reported on a meeting held with the City of Bay City. Discussions concerned water contracts and master meters. The arbitration settlement has been signed.

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, August 18, 2004 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 9:58 a.m.:
Yeas: Lewandowski, Studders, & Redmond

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, AUGUST 18, 2004
WEDNESDAY, AUGUST 18, 2004 REGULAR MEETING


The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:27 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors – Hilda Dijak, Frankenlust; Roy DeLorge, Kawkawlin; and Thomas Paige, Williams; Melvin McNally, Kawkawlin Township Trustee; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the August 4, 2004 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

Bids were received and opened for a ½ Ton Utility Van. Commissioner Redmond moved to refer the bids for review. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve a Contract with Meylan Excavating, contractor on the Kawkawlin Township/River Road Water project. The project was awarded on August 4, 2004. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Mr. Miller discussed the Monitor Township/Wilder Road Water project. Great Lakes Contracting failed to substantially complete the project by the January 23, 2004 deadline. They received a notice to proceed on December 12, 2003. Great Lakes worked on the project from December 18-29, 2003. The project was finally substantially complete on June 17, 2004. Mr. Miller has discussed the situation with Monitor Township and they request the Dept. seek liquidated damages. Commissioner Studders moved to authorize Mr. Miller to take action against the contractor. Such action shall include seeking liquidated damages. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Mr. Miller reported that restoration has been completed on the Williams Township/Garfield, Eleven Mile, & Fisher Roads Water project.

Commissioner Redmond moved to approve a Professional Services Agreement with Wade-Trim, Inc., for the Bangor Township/N. Euclid Avenue Sewer project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve payroll for the period of 7/25/04 through 8/7/04 in the amount of $68,503.84. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve the bills of August 18, 2004 in the amount of $415,861.85. Motion was adopted on a roll call vote:
Yeas: Studders & Redmond
Nays: Lewandowski

Mr. Miller reported on his most recent meeting with the City of Bay City. Talks have resumed regarding the regional water authority. The use of a facilitator was discussed. The next meeting will be held August 25th.

A refund has been received from the Michigan County Road Commission Self-Insurance Pool.

Mr. Miller reported that he will be on vacation next meeting.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, September 1, 2004 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:58 a.m.:
Yeas: Studders, Redmond, & Lewandowski


Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, SEPTEMBER 1, 2004
WEDNESDAY, SEPTEMBER 1, 2004 REGULAR MEETING


The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:06 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representative: Bill Schubert, Water Superintendent; James Supervisors – Hilda Dijak, Frankenlust; and Thomas Paige, Williams; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the August 18, 2004 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT

H. Dijak – Discussed proposed sewer project along Amelith and Mackinaw Roads.


Commissioner Studders moved to approve a Professional Services Agreement with Civil Engineering Consultants, Inc., for the Portsmouth Township/River Road Water project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve Amendment #2 to the Professional Services Agreement with Civil Engineering Consultants, Inc., for the Williams Township/Garfield, Eleven Mile, & Fisher Roads Water project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Lewandowski moved to approve Change Order #1 with CRS/Shaw Contracting Co., contractor on the Frankenlust Township/S. Euclid Sewer project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve a Contract with CRS/Shaw Contracting Co., for the Frankenlust Township/S. Euclid Sewer project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve payroll for the period of 8/8/04 through 8/21/04 in the amount of $68,318.12. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve the bills of September 1, 2004 in the amount of $350,477.39. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to receive the Dept.’s Monthly Meeting Summary of July 28, 2004. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Bids received and opened on August 18, 2004 for a ½ Ton Utility Van were reviewed. Commissioner Studders moved to award to Dean Arbour Ford Jeep, for their low bid price of $14,995.00. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to advertise for a September 15, 2004 bid opening for Primary Sludge Collector Replacement Parts. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Mr. Schubert discussed a promotion offered by Sensus Metering System. The radio read system can be used for safety sensitive or remote meter locations. The promotion offers $30,837.50 worth of goods and services for $15,000.00. Commissioner Studders moved to purchase the equipment and services. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Mr. Schubert updated the Board on the most recent meeting with the City of Bay City.

Commissioner Redmond moved to approve the attendance of J. Marter to and Equal Employment Opportunity Issues seminar. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, September 15, 2004 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:27 a.m.:
Yeas: Lewandowski, Studders, & Redmond

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, SEPTEMBER 15, 2004
WEDNESDAY, SEPTEMBER 15, 2004 REGULAR MEETING


The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:15 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representatives: Ken Miller, Director; Bill Schubert, Water Superintendent; James Marter, Accounting Manager; Supervisor – Thomas Paige, Williams; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the September 1, 2004 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

Bids were received and opened for the Primary Sludge Collector/Clarifier Replacement Parts. Commissioner Redmond moved to refer the bids for review. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to advertise for a September 29th bid opening for the Portsmouth Township/River Road Water project. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve payroll for the period of 8/22/04 through 9/4/04 in the amount of $67,424.04. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve the bills of September 15, 2004 in the amount of $280,402.96. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Mr. Miller updated the Board on the recent meeting with the City of Bay City. B. Foster discussed the pros and cons of forming a water authority.

Mr. Miller presented a letter sent to Cambridge Integrated Services outlining damage which occurred from the electrical storm of August 28, 2004.

Commissioner Redmond moved to approve the attendance of four employees to the AWWA Fall Regional Meeting. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve the attendance of one employee to the Great Lakes Postal Customer Council seminar. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, September 29, 2004 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:26 a.m.:
Yeas: Studders, Redmond, & Lewandowski

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, SEPTEMBER 29, 2004
WEDNESDAY, SEPTEMBER 29, 2004 REGULAR MEETING


The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:17 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; James Orris, General Superintendent; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors – Hilda Dijak, Frankenlust; Marvin Neumeyer, Monitor; Sharon Stalsberg, Pinconning; and Thomas Paige, Williams; Mark Norton, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the September 15, 2004 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

Commissioner Studders moved to approve Change Order #1 with Shaw Contracting Co., contractor on the Merritt Township/Knight Road Water project. The Chairman is authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Mr. Miller discussed the Bangor Township/State Street, Two Mile Road, and Patterson Road Sewer project. The project was awarded to Meylan Excavating on May 12, 2004. Meylan Excavating has requested to withdraw from the project. The next low bidder was CRS Shaw Contracting Company. Bangor Township has approved awarding to CRS Shaw. Commissioner Studders moved to rescind the award to Meylan Excavating. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to award the Bangor Township/State Street, Two Mile Road, and Patterson Road Sewer project to CRS Shaw Contracting Company for their bid of $113,026.00. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve a Contract with CRS Shaw Contracting Company, contractor on the Bangor Township/State Street, Two Mile Road, and Patterson Road Sewer project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve Change Order #1 with CRS Shaw Contracting Company, contractor on the Bangor Township/State Street, Two Mile Road, and Patterson Road Sewer project. The Chairman is authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to advertise for a September 30, 2004 bid opening for the Frankenlust Township/Delta, Amelith, & Kloha Roads Sewer project. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Lewandowski moved to recess the meeting. Motion was adopted on a roll call vote at 9:27 a.m.:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to reconvene the meeting at 10:10 a.m. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Lewandowski moved to approve payroll for the period of 9/5/04 through 9/18/04 in the amount of $68,057.88. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve the bills of September 29, 2004 in the amount of $446,364.40. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to receive the Dept.’s Monthly Meeting Summary of August 25, 2004. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Bids received and opened on September 15, 2004 for Primary Sludge Collector/Clarifier Replacement Parts were reviewed. Commissioner Lewandowski moved to award to NRG Products, for their low bid price of $13,600.80. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Bids were received and opened for the Portsmouth Township/River Road Water project.

Commissioner Studders moved to approve the attendance of three employees to a Sensus Metering Systems AutoRead Seminar. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Bids received and opened for the Portsmouth Township/River Road Water project were reviewed. Commissioner Redmond moved to award to Earthworm, for their low bid price of $29,742.00. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Mr. Miller discussed proposed revisions to the regional REU rate. The rate of $90.00 per quarter has been in effect since 1988. There have been deficits in the system for three years. Projections for a rate that would allow the system to break even were presented. The local units are being encouraged to set aside funds for system replacement. Since this is an internal transfer of funds, and only one component of the retail rate, most local units will not be required to take any action. Mr. Miller and Mr. Marter, the accounting manager, will be discussing the model, as well as the three year cash flow forecast, with each local unit individually.

Mr. Miller presented a letter from the MCRCSIP regarding their recent Loss Control Visit. The Dept. was commended for their attention to worker safety and loss control.

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, October 13, 2004 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:40 a.m.:
Yeas: Lewandowski, Studders, & Redmond

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, OCTOBER 13, 2004
WEDNESDAY, OCTOBER 13, 2004 REGULAR MEETING


The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:56 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representative: John Edmands, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors – Hilda Dijak, Frankenlust; and Thomas Paige, Williams; John Billette and Mark Norton, Civil Engineering Consultants; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the September 29, 2004 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve Payment #3 (Final) to M.K. Painting Co., contractor on the Kawkawlin-Fraser/Parish Road Water Tank project. The Chairman is authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve a Contract with Earthworm, contractor on the Portsmouth Township/River Road Water project. The project was awarded on September 29th. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve Amendment #1 to the Professional Services Agreement with Civil Engineering Consultants, Inc., for the Kawkawlin-Fraser/M-13 Sewer project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve payroll for the period of 9/19/04 through 10/2/04 in the amount of $65,770.93. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve the bills of October 13, 2004 in the amount of $552,361.06. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Lewandowski moved to receive the Dept.’s Monthly Meeting Summary of September 22, 2004. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Mr. Miller updated the Board on proposed liquidated damages to be accessed against Great Lakes Contracting, contractor on the Monitor Township/Wilder Road Water project. Great Lakes Contracting plans to legally protest any assessment. The Monitor Township Board is expected to review the matter at their meeting of October 25th.

Mr. Miller updated the Board on plans to replace the damaged radio equipment. Proposed FCC frequency changes will result in the current equipment becoming obsolete within a few years. The radios will probably be upgraded and included in the 2005 budget.

Commissioner Redmond moved to approve the attendance of three employees to the AWWA RTP Distribution Operations Seminar. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Bids were received and opened for the Frankenlust Township/Delta, Amelith, & Kloha Roads Sewer project. Commissioner Studders moved to refer the bids for review. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

PUBLIC INPUT – None

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, October 27, 2004 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:20 a.m.:
Yeas: Lewandowski, Studders, & Redmond


Respectfully Submitted by: Approved by:


Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, OCTOBER 27, 2004
WEDNESDAY, OCTOBER 27, 2004 REGULAR MEETING


The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:04 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representative: John Edmands, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors – Hilda Dijak, Frankenlust; and Thomas Paige, Williams; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the October 13, 2004 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

Commissioner Lewandowski moved to approve Payment #2 (Final) to Shaw Contracting Co., contractor on the Merritt Township/Knight Road Water project. The Chairman, the Clerk, and the Director are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to advertise for a November 10, 2004 bid opening for the Bangor Township/N. Euclid Avenue Sewer project. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Mr. Miller updated the Board on the Frankenlust Township/Delta, Amelith, & Kloha Roads Sewer project. The low bid was delivered to the Dept.’s offices instead of the road commission office, therefore it is being rejected. The bids were higher than the engineer’s estimate. The project is being funded through a special assessment district which limits the amount which can be spent. Mr. Miller, Civil Engineering Consultants, and township officials will discuss the project and Mr. Miller will report back to the Board with their recommendation.

Mr. Miller updated the Board on the Kawkawlin-Fraser/M-13 Sewer project. One of the pump stations might not be needed.

Commissioner Redmond moved to approve payroll for the period of 10/3/04 through 10/16/04 in the amount of $68,664.45. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve the bills of October 27, 2004 in the amount of $512,271.33. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve the attendance of two employees to the New World System Users Group Conference. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Mr. Miller reported on proposed revisions to the WWTP REU rates. The rates must be approved by the County of Bay. The Department hopes to have all approvals in place so revised rates can be used for the first quarter of 2005.

Mr. Miller reported on recent harassment training.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, November 10, 2004 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:20 a.m.:
Yeas: Lewandowski, Studders, & Redmond

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, NOVEMBER 10, 2004
WEDNESDAY, NOVEMBER 10, 2004 REGULAR MEETING


The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:59 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisor – Thomas Paige, Williams; Mike Nielsen & Chuck Rolf, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the October 27, 2004 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

Commissioner Studders moved to approve Change Order #1 with Meylan Excavating, Inc., contractor on the Kawkawlin Township/River Road Water project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve a Professional Services Agreement with Civil Engineering Consultants, for the Portsmouth Township/Bullock & DeWyse Roads Water project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Lewandowski moved to approve Change Order #5 with Wellman Excavating, contractor on the Williams Township/Garfield, Eleven Mile, & Fisher Roads Water project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve Change Order #1 with Earthworm, contractor on the Portsmouth Township/River Road Water project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve payroll for the period of 10/17/04 through 10/30/04 in the amount of $66,490.56. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve the bills of November 10, 2004 in the amount of $308,850.05. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Mr. Miller updated the Board on the most recent meeting with the City of Bay City. He stated that discussions were going well.

Mr. Miller reported on the status of the Frankenlust Township/Delta, Amelith, & Kloha Roads Sewer project. The low bid was delivered late. Negotiations are continuing with the second low bidder. Easements are being procured.

Mr. Miller reported that he appeared before the Bay County Ways & Means Committee to present the proposed change in the REU rate. The Bay County Board, the Road Commission, and the local units must approve the change.

Bids were received and opened for the Bangor Township/N. Euclid Road Sewer project. Commissioner Lewandowski moved to refer the bids for review. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, November 24, 2004 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:23 a.m.:
Yeas: Redmond, Lewandowski, & Studders


Respectfully Submitted by: Approved by:


Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, NOVEMBER 24, 2004
WEDNESDAY, NOVEMBER 24, 2004 REGULAR MEETING


The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:38 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representatives: Ken Miller, Director; Bill Schubert, Water Superintendent; James Marter, Accounting Manager; Supervisors – Dick Gromaski, Fraser; Terry Spegel, Hampton; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison and Melvin McNally, Kawkawlin Township Trustees.

Commissioner Redmond moved to approve the minutes of the November 10, 2004 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

Commissioner Lewandowski moved to approve Payment #5 (Final) to Keyes Trenching, contractor on the Frankenlust Township/Seven Mile, Four Mile, Bay Valley, & Hupfer Roads Water project. The Chairman is authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve Payment #4 (Final) to Wellman Excavating, contractor on the Williams Township/Garfield, Elven Mile, & Fisher Roads Water project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Bids received and opened on November 10, 2004 for the Bangor Township/N. Euclid Avenue Sewer project were reviewed. Commissioner Lewandowski moved to award to Keyes Trenching, for their low bid price of $145,615.00. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve Amendment #1 to the Professional Services Agreement with Wade-Trim, Inc., for the Bangor Township/N. Euclid Avenue Sewer project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve Change Order #2 with CRS/Shaw Contracting Co., contractor on the Frankenlust Township/S. Euclid Sewer project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Lewandowski moved to approve Payment #1 to CRS/Shaw Contracting Co., contractor on the Frankenlust Township/S. Euclid Sewer project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve payroll for the period of 10/31/04 through 11/13/04 in the amount of $66,872.23. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Lewandowski moved to approve the bills of November 24, 2004 in the amount of $315,594.35. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to receive the Dept.’s Monthly Meeting Summary of October 27, 2004. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Lewandowski moved to extend the contract with Weinlander Fitzhugh to perform the 2004 Audit. There is no increase in fees from 2003. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Mr. Miller presented and reviewed the proposed Capital Expenditures Budget for 2005. Commissioner Studders moved to receive the report. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Mr. Miller discussed funding the Bay County Retirement System’s Department of Water & Sewer VEBA fund. Commissioner Studders moved to increase VEBA funding by $100,000.00 for 2005 over 2004 contributions. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Mr. Miller discussed the recent boiler failure at the WWTP. A quotation for repairs was presented.

Commissioner Studders moved to approve closing the office on Friday, December 17, 2004 from Noon to 1:00 p.m. for the office Christmas luncheon. A notice will be placed in the newspaper. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve the attendance of three employees to a Waterworks System Operators Training seminar. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, December 8, 2004 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:03 a.m.:
Yeas: Lewandowski, Studders, & Redmond

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, DECEMBER 8, 2004
WEDNESDAY, DECEMBER 8, 2004 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:52 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors – Gary Brandt, Monitor; and Thomas Paige, Williams; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the November 24, 2004 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

Commissioner Lewandowski moved to approve a Contract with Keyes Trenching, contractor on the Bangor Township/N. Euclid Avenue Sewer project. The project was awarded on November 24, 2004. The approval is contingent upon review by legal counsel. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Mr. Miller reported on a meeting held November 23rd regarding the Kawkawlin-Fraser/M-13 Sewer project. The meeting covered the scope of the project, financing, and the projected time line. Commissioner Lewandowski moved to receive the report. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve payroll for the period of 11/14/04 through 11/27/04 in the amount of $73,672.82. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve the bills of December 8, 2004 in the amount of $368,532.20. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Mr. Miller discussed the need to replace a meter in Kawkawlin Township. Plant staff received several quotes and would like to purchase a Control-a-Tron meter. Commissioner Studders moved to approve purchasing the meter from Hydrodynamics Inc. for $5,548.00. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Mr. Miller updated the Board on his recent meeting with the City of Bay City. Talks are going well.

Mr. Miller reported on recent article in “The Bay City Times” regarding combined sewer overflows. A picture of the Waste Water Treatment Plant was included with the story. Mr. Miller called to inform the Times and informed them that we do not treat storm water. A retraction has been printed.

A discussion on a recent ruling by the local DEQ regarding additional reporting requirements on the use of the equalization basin was held. Mr. Miller will send a letter stating the Dept.’s objections.

Commissioner Studders moved to approve the attendance of two employees to a Michigan Rural Water Association seminar. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, December 22, 2004 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:21 a.m.:
Yeas: Studders, Redmond, & Lewandowski

 

Respectfully Submitted by: Approved by:

 

 

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

10:56 AM 1/11/2005

WEDNESDAY, DECEMBER 22, 2004
WEDNESDAY, DECEMBER 22, 2004 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:19 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond & Michael Studders
Excused: Robert Lewandowski

Also present were: Road Commission Representative: John Edmands, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; Bill Schubert, Water Superintendent; and James Marter, Accounting Manager; Supervisors – Hilda Dijak, Frankenlust; and Gary Brandt, Monitor; Steve Rice, Valley United Insurance; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the December 8, 2004 meeting. Motion was adopted on a roll call vote:
Yeas: Studders & Redmond

PUBLIC INPUT

H. Dijak – Requested agenda packet for visitors.

Commissioner Studders moved to advertise for a January 5, 2005 bid opening for the Portsmouth Township/Bullock & DeWyse Roads Water project. Motion was adopted on a roll call vote:
Yeas: Redmond & Studders

Commissioner Studders moved to approve Amendment #2 to the PSA with Civil Engineering Consultants, Inc., engineer on the Kawkawlin-Fraser /M-13 Sewer project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Studders & Redmond

Commissioner Redmond moved to approve a Professional Services Agreement with Civil Engineering Consultants, Inc., for the Kawkawlin-Fraser/Linwood Pump Station project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond & Studders

Commissioner Redmond to approve payroll for the period of 11/28/04 through 12/11/04 in the amount of $67,383.21. Motion was adopted on a roll call vote:
Yeas: Studders & Redmond

Commissioner Studders moved to approve the bills of December 22, 2004 in the amount of $338,318.10. Motion was adopted on a roll call vote:
Yeas: Redmond & Studders

Commissioner Redmond moved to receive the Dept.’s Monthly Meeting Summary of November 24, 2004. Motion was adopted on a roll call vote:
Yeas: Studders & Redmond

Commissioner Studders moved to approve the 4th Amendment to Bay County West Side Regional Sewage Disposal System Contract. The amendment adjusts the REU and Inflow/Infiltration rates. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond & Studders

Commissioner Redmond moved to approve the attendance of eight people to the AWWA Operator’s Day seminar. Motion was adopted on a roll call vote:
Yeas: Studders & Redmond

Commissioner Studders moved to open the Public Hearing to review the 2005 Budget. Motion was adopted on a roll call vote at 10:30 a.m.:
Yeas: Redmond & Studders

The 2005 Budget was reviewed by Mr. Marter. Both the water and sewer systems are in good financial shape.

Commissioner Studders moved to close the hearing. Motion was adopted on a roll call vote at 10:45 a.m.:
Yeas: Studders & Redmond

Commissioner Redmond moved to adopt the 2005 Budget. Motion was adopted on a roll call vote:
Yeas: Redmond & Studders

Commissioner Redmond wished everyone happy holidays.

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, January 5, 2005 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:46 a.m.:
Yeas: Studders & Redmond

 

Respectfully Submitted by: Approved by:

 

 

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board