Bay County Department of Water and Sewer
Bay County Department of Water and Sewer

Bay County Department of Water and Sewer
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2005 Board Minutes

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WEDNESDAY, JANUARY 5, 2005

WEDNESDAY, JANUARY 5, 2005 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:55 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors – Dick Gromaski, Fraser; Roy DeLorge, Kawkawlin; Gary Brandt, Monitor; Paul Backus, Mt. Forest; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee; Mark Norton, Civil Engineering Consultants; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the December 22, 2004 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

Commissioner Lewandowski moved to approve Change Order #1 with Keyes Trenching, contractor on the Bangor Township/N. Euclid Avenue Sewer project. The Chairman is authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve payroll for the period of 12/12/04 through 12/25/04 in the amount of $70,643.64. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve the bills of January 5, 2005 in the amount of $282,888.52. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Mr. Miller updated the Board on recent cold weather damage to a clarifier at the WWTP. It should be repaired soon.

Mr. Schubert updated the Board on the water system. The radio read system is performing well. A grant will fund a portion of the new telemetry system. Fire hydrant repairs are up 27% while main repairs remain stable.

Commissioner Studders moved to approve a 2% increase to non-union personnel. The union will also receive that amount through their contracts. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Mr. Miller reported that meetings with the City of Bay City are proceeding on a positive note.

Bids were received and opened for the Portsmouth Township/Bullock & DeWyse Roads Water project. Commissioner Redmond moved to refer the bids for review. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, January 19, 2005 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:19 a.m.:
Yeas: Lewandowski, Studders, & Redmond

 

Respectfully Submitted by: Approved by:

 

 

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, JANUARY 19, 2005

WEDNESDAY, JANUARY 19, 2005                    REGULAR MEETING


The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors – Hilda Dijak, Frankenlust; Dick Gromaski, Fraser; James Dubay, Garfield; Terry Spegel, Hampton; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee; John Billette, Civil Engineering Consultants; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the January 5, 2005 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

Bids received and opened on January 5, 2005 for the Portsmouth Township/Bullock & DeWyse Road Water project were reviewed. Commissioner Studders moved to award to Keyes Trenching, for their low bid price of $47,400.00. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to advertise for a February 16, 2005 bid opening for the Kawkawlin-Fraser/M-13 Sanitary Sewer project. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to advertise for a February 2, 2005 bid opening for the Kawkawlin-Fraser/Linwood Sewer Pump Station project. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve payroll for the period of 12/26/04 through 1/8/05 in the amount of $70,195.38. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve the bills of January 19, 2005 in the amount of $550,454.20. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve the attendance of D. Koss to practices for the Operations Challenge to be held in February of 2005. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Mr. Miller discussed the editorial in the Bay City Times on January 9, 2005 regarding wastewater discharges. The article had several significant discrepancies regarding our system. He has since met with the editorial staff and explained the new law and its effect on the West Bay County System. Mr. Miller explained the new law regarding blending of sewer and storm water.

Mr. Miller showed everyone the new billing form which will soon be used. The postal system had experienced problems with the old form.

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, February 2, 2005 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:18 a.m.:
Yeas: Studders, Redmond, & Lewandowski

 

Respectfully Submitted by: Approved by:

 

 

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, FEBRUARY 2, 2005

WEDNESDAY, FEBRUARY 02, 2005                    REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:47 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors – Dick Gromaski, Fraser; James Dubay, Garfield; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison and Melvin McNally, Kawkawlin Township Trustees; Norbert Begick, Frankenlust Township Trustee; Erich Smith, Wade-Trim, Inc.; Mark Norton, Civil Engineering Consultants; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the January 19, 2005 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Bids were received and opened for the Kawkawlin-Fraser/Linwood Pump Station. Commissioner Redmond moved to refer the bids for review. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Bids received and opened on October 13, 2004 for the Frankenlust Township/Delta, Amelith, & Kloha Roads Sewer project were reviewed. Commissioner Studders moved to award to Eric Construction, Inc., for their low acceptable bid price of $1,673,845.00. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve a Contract with Eric Construction, Inc., contractor on the Frankenlust Township/Delta, Amelith, & Kloha Roads Sewer project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve Change Order #1 with Eric Construction, Inc., contractor on the Frankenlust Township/Delta, Amelith, & Kloha Roads Sewer project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve payroll for the period of 1/9/05 through 1/22/05 in the amount of $77,684.26. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve the bills of February 2, 2005 in the amount of $405,170.32. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to receive the Dept.’s Monthly Meeting Summary of January 19, 2005. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to advertise for a February 17, 2005 bid opening for a Cube Van and a March 2, 2005 bid opening for a Dump Truck. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve a Professional Services Agreement with Synagro Midwest Inc., for the WWTP Biosolids Disposal. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve the attendance of six employees to the Joint Expo seminar. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve a Contract with Meteorlgix, for the weather station subscription. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Mr. Miller reported that there will be a meeting with the City of Bay City later today.

T. Paige – Thanked the Board for their assistance with the recent hydrant flushing.

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, February 16, 2005 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:09 a.m.:
Yeas: Lewandowski, Studders, & Redmond

 

Respectfully Submitted by: Approved by:

 

 

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, FEBRUARY 16, 2005

WEDNESDAY, FEBRUARY 16, 2005                    REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:25 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors – Terry Spegel, Hampton; Roy DeLorge, Kawkawlin; and Thomas Paige, Williams; Sue Slancik, Fraser Township Treasurer; Jim Davison and Melvin McNally, Kawkawlin Township Trustees; Patrick Beson, County Commissioner; Mark Sohlden, Wade-Trim, Inc.; John Billette, Civil Engineering Consultants; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the February 2, 2005 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

Commissioner Studders moved to approve Payment #2 (Final) to Great Lakes Contracting Enterprises, Inc., contractor on the Monitor Township/Wilder Road Water project. Liquidated damages have been assessed for late completion. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Bids received and opened on February 2, 2005 for the Kawkawlin-Fraser/Linwood Pump Station were reviewed. Commissioner Lewandowski moved to award to Meylan Excavating, for their low bid price of $36,565.00. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve payroll for the period of 1/23/05 through 2/5/05 in the amount of $67,342.41. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve the bills of February 16, 2005 in the amount of $407,433.04. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

B. Schubert reviewed the Water Department Annual Report. Commissioner Lewandowski moved to receive the report. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to advertise for a March 2, 2005 bid opening for a Pick-Up for the Water Dept. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to advertise for a March 11, 2005 bid opening for a Van for the Sewer Dept. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve a Consent to Use of Easement for Construction of Sign with Valley United Insurance Agency, Inc. located on Jenny Street in Bangor Township. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Mr. Miller updated the Board on his most recent meeting with the City of Bay City.

Commissioner Studders moved to approve the attendance of two people to the MWEA Wastewater Administration Workshop. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Bids were received and opened for the Kawkawlin-Fraser/M-13 Sanitary Sewer project. Commissioner Redmond moved to refer the bids for review. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Bids were received and opened for a Cube Van for the Water Dept. Commissioner Redmond moved to refer the bids for review. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

K. Schott reviewed the Wastewater Treatment Plant Annual Report. There were no violations of our permit in 2004. The new radio telemetry system is working very well. Commissioner Studders moved to receive the report. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, March 2, 2005 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:05 a.m.:
Yeas: Studders, Redmond, & Lewandowski

 

Respectfully Submitted by: Approved by:

 

 

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, MARCH 2, 2005
WEDNESDAY, MARCH 2, 2005 REGULAR MEETING


The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:40 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisor – Gary Brandt, Monitor; Mark Norton, Civil Engineering Consultants; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the February 16, 2005 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

Bids were received and opened for a Dump Truck. Commissioner Studders moved to refer the bids for review. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Bids were received and opened for a Pick-Up Truck. Commissioner Redmond moved to refer the bids for review. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Lewandowski moved to approve Amendment #3 to the Professional Services Agreement with Civil Engineering Consultants, Inc., for the Kawkawlin-Fraser/M-13 Sanitary Sewer project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve payroll for the period of 2/6/05 through 2/19/05 in the amount of $68,165.58. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve the bills of March 2, 2005 in the amount of $166,966.30. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Bids received and opened on February 16, 2005 for a Cube Van were reviewed. Commissioner Studders moved to award to Hagen Ford, for their low bid price of $16,067.58 with trade-in. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to allow Mr. Miller to conduct a review of alternatives to the Dept.’s current banking institution. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Friday, March 11, 2005 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 11:01 a.m.:
Yeas: Redmond, Lewandowski, & Studders

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

FRIDAY, MARCH 11, 2005
FRIDAY, MARCH 11, 2005 REGULAR MEETING


The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:36 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representatives: Ken Miller, Director; Supervisors – Terry Watson, Bangor; Dick Gromaski, Fraser; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee; Dick Bishop, Bangor Township Trustee; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the March 2, 2005 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

Commissioner Lewandowski moved to approve a Contract with Keyes Trenching Services, LLC, contractor on the Portsmouth Township/Bullock and DeWyse Roads Water project. The project was awarded on January 19, 2005. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve a Change Order #1 with Keyes Trenching Services, LLC, contractor on the Portsmouth Township/Bullock and DeWyse Roads Water project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve Amendment #1 to the Professional Services Agreement with Civil Engineering Consultants, Inc., engineer on the Portsmouth Township/Bullock and DeWyse Roads Water project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve Amendment #1 to the Professional Services Agreement with Nelson Tank Engineering and Consulting, Inc., to provide a warranty inspection on the Kawkawlin Township/Elevated Tank project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve a Contract with Meylan Excavating, contractor on the Kawkawlin-Fraser/Linwood Pump Station project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Lewandowski moved to approve Change Order #2 with Keys Trenching Services, LLC, contractor on the Bangor Township/N. Euclid Avenue Sewer project. The Chairman is authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve payroll for the period of 2/20/05 through 3/5/05 in the amount of $70,023.70. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve the bills of March 11, 2005 in the amount of $211,450.28. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to receive the Dept.’s Monthly Meeting Summary of February 16, 2005. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Bids received and opened on March 2, 2005 for a Dump Truck were reviewed. Commissioner Studders moved to award to Diesel Truck Sales, for their low bid price of $55,312.00, with trade-in. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Bids received and opened on March 2, 2005 for a Pick-Up Truck were reviewed. Commissioner Redmond moved to award to Dean Arbor Ford, for their low bid price of $10,497.00, with trade-in. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Bids were received and opened for a Utility Van. Commissioner Studders moved to refer the bids for review. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Mr. Miller discussed the lack of progress on the Sewer Use Ordinance. Commissioner Studders moved to have Mr. Miller work with legal counsel to resolve this matter. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, March 30, 2005 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 9:51 a.m.:
Yeas: Redmond, Lewandowski, & Studders

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, MARCH 30, 2005
WEDNESDAY, MARCH 30, 2005 REGULAR MEETING


The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:09 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representative: John Edmands, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors – Dick Gromaski, Fraser; Gary Brandt, Monitor; and Thomas Paige, Williams; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the March 11, 2005 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

Commissioner Studders moved to approve a Professional Services Agreement with Civil Engineering Consultants, for the Merritt Township/Cotter Road Water project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Lewandowski moved to approve a Professional Services Agreement with Civil Engineering Consultants, for the Merritt-Portsmouth/WWS #1 Circulation Pump Station Building project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve Amendment #1 to the Professional Services Agreement with Bartow & King Engineers, Inc., for the Monitor Township/Wilder Road Water project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Mr. Miller discussed progress on the Kawkawlin-Fraser/M-13 Sanitary Sewer project. General obligation bonds, in the amount of $940,000.00, will be sold by Kawkawlin township. Bids received and opened on February 16, 2005 for the M-13 Sanitary Sewer were reviewed. Commissioner Redmond moved to award to Porath Contactors, for their low bid price of $1,312,605.00. The award is contingent upon the sale of bonds. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Lewandowski moved to approve a Franchise Agreement with Fraser and Kawkawlin Townships for Maintenance and Billing for the M-13 Sanitary Sewer project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve payroll for the period of 3/6/05 through 3/19/05 in the amount of $68,089.73. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve the bills of March 30, 2005 in the amount of $268,236.46. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Bids received and opened on March 11, 2005 for a 1/2 Ton Utility Van were reviewed. Mr. Miller explained that the low bidder cannot supply the vehicle as bid. Commissioner moved to award to Graff Chevrolet, for their low bid price of $14,942.11, meeting specifications. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve the NPDES Permit Application. The Chairman is authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Mr. Miller discussed the replacement of the current radio system. The Purchasing Policy allows the purchase as a single source supplier. Commissioner Studders moved to approve the purchase and installation of Motorola equipment from Anderson Radio for their quote of $78,935.96. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Mr. Miller updated the Board on a recent meeting held at Hampton Township regarding sewer service. The Wastewater Treatment Plant has the capacity to serve Hampton Township. Proposed rates were reviewed.

Commissioner Lewandowski moved to approve the attendance of three employees to the AWWA Spring Regional meeting. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, April 13, 2005 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:35 a.m.:
Yeas: Lewandowski, Studders, & Redmond

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, APRIL 13, 2005
WEDNESDAY, APRIL 13, 2005 REGULAR MEETING


The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:59 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors – Hilda Dijak, Frankenlust; James Dubay, Garfield; Roy DeLorge, Kawkawlin; Gary Brandt, Monitor; and Thomas Paige, Williams; Dick Bishop, Bangor Township Trustee; Jim Davison, Kawkawlin Township Trustee; Erich Smith, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the March 30, 2005 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

Commissioner Studders moved to advertise for an April 27, 2005 bid opening for the Merritt-Portsmouth/WWS #1 Pump Station Fence project. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve a Professional Services Agreement with Wade-Trim, Inc., for the Monitor Township/Fisher, Reinhardt, Grande, & W. Pressler Roads Water project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve Change Order #1 with Meylan Excavating, Inc., contractor on the Kawkawlin-Fraser/Linwood Pump Station project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve payroll for the period of 3/20/05 through 4/2/05 in the amount of $68,901.06. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve the bills of April 13, 2005 in the amount of $492,432.06. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve the attendance of one employee to a Vulnerability Assessment Workshop. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve the attendance of one employee to an Advanced Wastewater Mathematics Training session. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Mr. Miller updated the Board on the recent meeting with the City of Bay City. On behalf of the Out-City administrators/customers Mr. Miller presented the city representatives with a handout describing concerns and potential options for the proposed renovations of the water treatment plant. Discussion followed. Water True-Up figures have been received by the Dept. and are being reviewed by staff.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, April 27, 2005 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:33 a.m.:
Yeas: Redmond, Lewandowski, & Studders

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, APRIL 27, 2005
WEDNESDAY, APRIL 27, 2005 REGULAR MEETING


The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:36 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors – Dick Gromaski, Fraser; Terry Spegel, Hampton; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison and Melvin McNally, Kawkawlin Township Trustees; John Billette, Civil Engineering Consultants; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the April 13, 2005 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

Commissioner Studders moved to approve a Contract with Porath Contractors, contractor on the Kawkawlin-Fraser/M-13 Sanitary Sewer project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to establish a construction account at Chemical Bank & Trust for the Kawkawlin-Fraser/M-13 Sanitary Sewer project. The Chairman is authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve payroll for the period of 4/3/05 through 4/16/05 in the amount of $67,910.81. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve the bills of April 27, 2005 in the amount of $399,521.37. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Mr. Miller discussed the need to replace the collection equipment in two primary clarifier replacements. Bids were taken last fall for one unit and awarded to the low bidder NRG Products. They were low by over $4,500.00. Purchasing identical units would lower stock requirements. Commissioner Redmond moved to purchase two units from NRG Products for their price of approximately $27,200.00 for both units. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Lewandowski moved to approve the attendance of one employee to the Operators Challenge. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve the attendance of five employees to a MCRCSIP supervisor training session. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Lewandowski moved to approve the attendance of one employee to an Emerging Issues in Water Treatment seminar. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Mr. Miller reported that there will be a meeting tomorrow to discuss the modified sewer rate for Hampton Township. Mr. Miller and Mr. Marter will be presenting the rate model to the Hampton Township Board.

Mr. Miller reported that the City of Bay City 2003/2004 Water True Up costs have been reviewed. Several concerns were addressed in a letter to the city.

Mr. Miller discussed the recent banking comparison done by the Department. Four banks were compared. National City, the current bank, has agreed to raise interest rates and reduce fees. Commissioner Redmond commended Mr. Miller for cost savings generated by his diligence.

Commissioner Studders moved to change the meeting of May 25, 2005 to May 23, 2005 at 11:00 a.m.. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Bids were received and opened for the Merritt-Portsmouth/WWS #1 Circulation Pump Station Building and Fence. Commissioner Studders moved to award to the low bidder, R.D. Prime General Cont., for their price of $22,245.00. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, May 11, 2005 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:19 a.m.:
Yeas: Redmond, Lewandowski, & Studders

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, MAY 11, 2005

WEDNESDAY, MAY 11, 2005 REGULAR MEETING


The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:58 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representative: John Edmands, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; Bill Schubert, Water Superintendent; James Marter, Accounting Manager; Supervisors – Hilda Dijak, Frankenlust; and Gary Brandt, Monitor; Erich Smith, Wade-Trim, Inc.; Stu Reid and Scott Nietzki, Weinlander Fitzhugh; and Jim Lillo, Acting Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the January 21, 2005 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

Commissioner Redmond moved to approve payroll for the period of 4/17/05 through 4/30/05 in the amount of $68,297.50. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve the bills of May 11, 2005 in the amount of $572,807.81. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Lewandowski moved to receive the Dept.’s Monthly Meeting Summary of March 30, 2005 and April 27, 2005. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

The meeting was opened to S. Reid & S. Nietzki who discussed the 2004 Audit Report. Commissioner Lewandowski moved to receive the report. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

The Sewer Use Ordinance was discussed. Mr. Miller recommended hiring David Meyer of Smith Bovill. Commissioner Studders moved to approve a Professional Services Agreement with Smith Bovill. The Chairman and Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Mr. Miller and Mr. Marter updated the Board on their review of banking services. Interest rates will be increased, fees will be decreased, and customers will be able to pay their bills online. Commissioner Redmond commended Mr. Miller and Mr. Marter for their efforts in obtaining these savings. Commissioner Studders moved to approve the forms to allow the new services. The Chairman is authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to hire two seasonal employees. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Lewandowski moved to approve the attendance of four employees to a Chlorine Training session. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Monday, May 23, 2005 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:30 a.m.:
Yeas: Studders, Redmond, & Lewandowski

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

MONDAY, MAY 23, 2005
MONDAY, MAY 23, 2005 REGULAR MEETING


The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 12:12 p.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond & Michael Studders
Excused: Robert Lewandowski

Also present were: Road Commission Representative: John Edmands, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors – Hilda Dijak, Frankenlust; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the May 11, 2005 meeting. Motion was adopted on a roll call vote:
Yeas: Studders & Redmond

PUBLIC INPUT

H. Dijak – Praised work done by the Dept. of Water & Sewer and Lee Wood Contracting at W. Side Saginaw and Two Mile where a sewer line broke.

Commissioner Studders moved to approve Amendment #1 to the Professional Services Agreement with Wade-Trim, Inc., for the Monitor Township/Fisher, Reinhardt, Grande, & W. Pressler Roads Water project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond & Studders

Mr. Miller discussed the Merritt-Portsmouth/WWS #1 Circulation Pump Station improvements. The Contract with R.D. Prime General Cont. needs to be reviewed by legal counsel. Commissioner Redmond moved to give the Director power to act when the contract review is complete. Motion was adopted on a roll call vote:
Yeas: Studders & Redmond

Commissioner Redmond moved to approve payroll for the period of 5/1/05 through 5/14/05 in the amount of $67,777.89. Motion was adopted on a roll call vote:
Yeas: Redmond & Studders

Commissioner Studders moved to approve the bills of May 23, 2005 in the amount of $247,862.04. Motion was adopted on a roll call vote:
Yeas: Studders & Redmond

Mr. Miller discussed his latest meeting with the City of Bay City. Various topics were discussed: plant improvements, lagoon improvements, master meters, and water true-up costs.

Mr. Miller reported that he has met with Hampton Township and the City of Bay City relative to sewer rates.

Mr. Miller reported that discussions are being held with the local units regarding a possible adjustment in retail sewer rates.

Mr. Miller reviewed the first quarter Statement of Revenues and Expenses.

Mr. Miller updated the Board on a recent sewer line break at Station #13 located at W. Side Saginaw and Two Mile Roads. A 27” concrete pipe located within the fence broke. The Board expressed appreciation for the Dept. of Water & Sewer crews, Lee Wood Contracting crews, and neighboring businesses.

Commissioner Redmond moved to approve the attendance of one employee to a DEQ Workshop. Motion was adopted on a roll call vote:
Yeas: Redmond & Studders

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, June 8, 2005 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 12:51 p.m.:
Yeas: Studders & Redmond

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, JUNE 8, 2005

WEDNESDAY, JUNE 8, 2005 REGULAR MEETING


The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:08 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representative: John Edmands, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors – Hilda Dijak, Frankenlust; Dick Gromaski, Fraser; and Thomas Paige, Williams; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the May 23, 2005 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT

D. Gromaski – M-13 Sanitary Sewer project has begun.


Commissioner Lewandowski moved to approve a Contract with R.D. Prime, contractor on the Merritt-Portsmouth/WWS #1 Circulation Pump Station Improvement project. The project was awarded on April 27, 2005. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to advertise for a June 22nd bid opening for the Merritt Township/Cotter Road Water project. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve Change Order #1 with Porath Contractors, Inc., contractor on the Kawkawlin-Fraser/M-13 Sanitary Sewer project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve payroll for the period of 5/15/05 through 5/28/05 in the amount of $74,862.98. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve the bills of June 8, 2005 in the amount of $414,268.13. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to receive the Dept.’s Monthly Meeting Summary of May 25, 2005. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Mr. Miller reported that there has been a waterline break at W. Side Saginaw and Two Mile Roads. It is believed that this break was caused by settlement around the sewer line repair. Repairs have been made.

Mr. Miller updated the Board on talks with Hampton Township and the City of Bay City.

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, June 22, 2005 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:39 a.m.:
Yeas: Studders, Redmond, & Lewandowski

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, JUNE 22, 2005

WEDNESDAY, JUNE 22, 2005 REGULAR MEETING


The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:55 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors – Hilda Dijak, Frankenlust; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee; John Billette, Civil Engineering Consultants; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the June 8, 2005 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

Commissioner Studders moved to approve a Professional Services Agreement with Wade-Trim, Inc., for the Bangor Township/State Street Water project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve Payment #2 (Final) to Meylan Excavating, Inc., contractor on the Kawkawlin Township/River Road Water project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve Change Order #2 with CRS/Shaw Contracting Company, contractor on the Bangor Township/State, Two Mile, & Patterson Roads Sewer project. The Chairman is authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve Change Order #3 (Final) with Keyes Trenching, contractor on the Bangor Township/N. Euclid Avenue Sewer project. The Chairman is authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve Amendment #1 to the Professional Services Agreement with Civil Engineering Consultants, Inc., for the Frankenlust Township/Delta, Amelith, & Kloha Roads Sewer project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve Change Order #1 with Eric Construction, Inc., contractor on the Frankenlust Township/Delta, Amelith, & Kloha Roads Sewer project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve payroll for the period of 5/29/05 through 6/11/05 in the amount of $70,372.11. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve the bills of June 22, 2005 in the amount of $139,827.60. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to advertise for a July 7, 2005 bid opening for Asphalt Restoration. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Mr. Miller updated the Board on a recent meeting with the City of Bay City. Highlights included: Master Meters, Water True-Up response, and source of water discussion.

Mr. Miller discussed the condition of the sewer line near station #13 located at W. Side Saginaw and Two Mile Roads. Insurance coverage for the recent break is a possibility. Mr. Miller is looking at preventative maintenance, such as a cured-in-place liner, for the remaining deteriorated sections. Commissioner Redmond moved to authorize the Director to act on their behalf. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Bids were received and opened for the Merritt Township/Cotter Road Water project. Commissioner Studders moved to refer the bids for review. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Thursday, July 7, 2005 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:32 a.m.:
Yeas: Lewandowski, Studders, & Redmond

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

THURSDAY, JULY 7, 2005

THURSDAY, JULY 7, 2005 REGULAR MEETING



The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:56 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representative: John Edmands, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors – Hilda Dijak, Frankenlust; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the June 22, 2005 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

Bids received and opened on June 22, 2005 for the Merritt Township/Cotter Road Water project were reviewed. Commissioner Redmond moved to award to Wellman Excavating, for their low bid price of $98,020.00. The award is contingent upon township approval and a special assessment district public hearing. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve Change Order #2 with Porath Contactors, Inc., contractor on the Kawkawlin-Fraser/M-13 Sanitary Sewer project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Lewandowski moved to approve Payment #2 (Final) to Meylan Excavating, contractor on the Kawkawlin-Fraser/Linwood Pump Station project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve payroll for the period of 6/12/05 through 6/25/05 in the amount of $69,494.13. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve the bills of July 7, 2005 in the amount of $657,451.74. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Bids were received and opened for Asphalt Restoration. Commissioner Lewandowski moved to refer the bids for review. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Mr. Miller reported that a meeting has been held with the Saginaw-Midland Water Supply System and the City of Bay City regarding an alternate source of water.

Mr. Miller updated the Board on sewer projects: Frankenlust is 75% complete and M-13 is ahead of schedule at 20% complete.

Commissioner Redmond moved to post a Customer Service Representative Position. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Mr. Miller discussed the recent City of Bay City construction accident. Safety programs have been reviewed.

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, July 20, 2005 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:20 a.m.:
Yeas: Redmond, Lewandowski, & Studders

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, JULY 20, 2005

WEDNESDAY, JULY 20, 2005 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:08 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representative: John Edmands, Engineer-Manager; Dept. of Water & Sewer Representative: Ken Miller, Director; Bill Schubert, Supervisor – Hilda Dijak, Frankenlust; Jim Davison, Kawkawlin Township Trustee; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the July 7, 2005 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

Commissioner Studders moved to approve a Professional Services Agreement with Civil Engineering Consultants, Inc., for the Williams Township/Hotchkiss & Salzburg Roads Water project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve a Professional Services Agreement with Utility Services Authority, LLC, for the Frankenlust Township/M-84 & Two Mile Road Sewer Repair project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Mr. Miller reported on recent discussions with M.D.O.T. regarding necessary repairs to a manhole structure due to deterioration resulting from hydrogen sulfide gas coming from the Linwood Rest Area.

Commissioner Redmond moved to approve payroll for the period of 6/26/05 through 7/9/05 in the amount of $69,022.14. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve the bills of July 20, 2005 in the amount of $451,466.37. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Bids received and opened on July 7, 2005 for Asphalt Restoration were reviewed. Commissioner Redmond moved to award to L. M. Satkowiak, for their low bid price. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Mr. Miller updated the Board on the Interjurisdictional Agreement being drafted with the Sewer Use Ordinance. A draft is now ready for review.

Mr. Miller presented and discussed a report on legal fees.

Commissioner Studders moved to approve sending a letter to the Retirement System authorizing an actuarial study. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, August 3, 2005 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:41 a.m.:
Yeas: Studders, Redmond, & Lewandowski

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, AUGUST 3, 2005

WEDNESDAY, AUGUST 3, 2005 REGULAR MEETING


The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:44 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representative: John Edmands, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors – Hilda Dijak, Frankenlust; Dick Gromaski, Fraser; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the July 20, 2005 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

Commissioner Studders moved to approve a Professional Services Agreement with Civil Engineering Consultants, Inc., for the Fraser Township/Old State Road Water project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve payroll for the period of 7/10/05 through 7/23/05 in the amount of $69,098.82. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve the bills of August 3, 2005 in the amount of $400,013.77. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Mr. Miller discussed the ongoing effort to allow customers to make payments online. Commissioner Studders moved to authorize SAMSA to proceed with the development of the electronic fund transfer program. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Mr. Miller reported that an informational meeting will be held for the Kawkawlin & Fraser Townships/Huron Road Sewer project.

Mr. Miller reported on the separation of finances for the Kawkawlin-Fraser Water district. The Merritt-Portsmouth system will also be separated.

Commissioner Studders moved to authorize staff to review resumes and interview candidates for a Customer Service Representative position in the Clerical Department. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Mr. Miller reported on a recent safety workshop held with the City of Bay City.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, August 17, 2005 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:00 a.m.:
Yeas: Lewandowski, Studders, & Redmond

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board


WEDNESDAY, AUGUST 17, 2005

WEDNESDAY, AUGUST 17, 2005 REGULAR MEETING


The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:53 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representative: John Edmands, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisor – Hilda Dijak, Frankenlust; Jim Lillo, Acting Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the August 3, 2005 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

Commissioner Lewandowski moved to approve Change Order #1 with RD Prime Construction, Inc., contractor on the Merritt-Portsmouth/WWS #1 Circulation Pump Station Improvement project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve Payment #2 (Final) to Earthworm, Inc., contractor on the Portsmouth Township/River Road Water project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to advertise for an August 31, 2005 bid opening for Williams Township/Hotchkiss and Salzburg Road Water project. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve Change Order #3 with Porath Contractors, Inc., contractor on the Kawkawlin-Fraser/M-13 Sanitary Sewer project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve payroll for the period of 7/24/05 through 8/6/05 in the amount of $72,745.01. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Lewandowski moved to approve the bills of August 17, 2005 in the amount of $377,943.60. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to receive the Dept.’s Monthly Meeting Summary of July 20, 2005. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

The Board approved selling a 1995 Chevrolet Van in the Road Department sealed bid sale.

Mr. Schubert updated the Board on the radio system upgrade.

Mr. Miller reported on an approximate $75,000.00 insurance settlement for the Frankenlust Township/M-84 & Two Mile Road Sewer pump station failure. The surrounding area will be refurbished with liners.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, August 31, 2005 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:10 a.m.:
Yeas: Studders, Redmond, & Lewandowski

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, AUGUST 31, 2005

WEDNESDAY, AUGUST 31, 2005 REGULAR MEETING


The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:57 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisor – Hilda Dijak, Frankenlust; Donna Leitermann, Bangor Township Treasurer; Jim Davison, Kawkawlin Township Trustee; John Billette, Civil Engineering Consultants; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the August 17, 2005 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

Bids were received and opened for the Williams Township/Hotchkiss and Salzburg Roads Water project. Commissioner Redmond moved to refer the bids for review. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve a Professional Services Agreement with Civil Engineering Consultants, Inc., for the Beaver Township/Beaver, Parish, Townline 14, and Eight Mile Roads Water project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Lewandowski moved to approve a Contract with Wellman Excavating, for the Merritt Township/Cotter Road Water project. The project was awarded on July 7, 2005. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve Amendment #2 to the Professional Services Agreement with Wade-Trim, Inc., for the Monitor Township/Fisher, Reinhardt, Grande, & W. Pressler Water project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve Change Order #3 with Eric Construction, Inc., contractor on the Frankenlust Township/Delta, Amelith, & Kloha Roads Sewer project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve payroll for the period of 8/7/05 through 8/20/05 in the amount of $69,673.63. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve the bills of August 31, 2005 in the amount of $205,476.95. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve the attendance of three people to an AutoRead seminar. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Lewandowski moved to approve the attendance of three employees to the AWWA Fall Regional Meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Mr. Miller updated the Board on various projects at the Wastewater Treatment Plant: primary tank maintenance, replacement of Auger Monster, replacement of variable speed equipment, tv’d sewer lines, and restaurant survey regarding grease traps.

Trench safety was discussed. Slopes are generally used instead of vertical walls which require trench boxes. All employees are trained annually.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, September 14, 2005 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:16 a.m.:
Yeas: Studders, Redmond, & Lewandowski

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, SEPTEMBER 14, 2005

WEDNESDAY, SEPTEMBER 14, 2005 REGULAR MEETING

 

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:47 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors – Hilda Dijak, Frankenlust; Dick Gromaski, Fraser; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the August 31, 2005 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

Commissioner Studders moved to approve Payment #1 (Final) to R.D. Prime Construction, contractor on the Merritt-Portsmouth/WWS #1 Circulation Pump Station Improvement project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Bids received and opened on August 31, 2005 for the Williams Township/Hotchkiss and Salzburg Roads Water project were reviewed. Commissioner Lewandowski moved to award to Keyes Trenching, LLC, for their low bid price of $112,882.00. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve a Contract with Keyes Trenching, LLC, contractor on the Williams Township/Hotchkiss and Salzburg Roads Water project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Mr. Miller discussed the need to replace the rail systems at various pump stations. Hydro Dynamics has quoted a price of $4,150.00 per station. Five stations will be done this year. Commissioner Redmond moved to authorize the Director to prepare a Professional Services Agreement with Hydro Dynamics. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve payroll for the period of 8/21/05 through 9/3/05 in the amount of $67,917.25. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve the bills of September 14, 2005 in the amount of $587,267.72. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to offer the position of Customer Service Representative to Sally Wright. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Mr. Miller discussed the continuing education credits (cec’s) required to maintain an operator’s license. Various positions at the Department of Water & Sewer require these licenses. Many training sessions provide partial cec’s necessary for this requirement.

Commissioner Studders moved to approve the attendance of one employee to a UV and Tertiary Treatment Process seminar. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve the attendance of two employees to a Standby Generator Maintenance seminar. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Lewandowski moved to approve the attendance of one employee to a Pump Training seminar. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Mr. Miller discussed a problem the City of Bay City is having with water quality. They have increased chlorination and decreased ozination to alleviate the problem. He stressed that the water is safe and meets all applicable State and Federal regulations. The DWS is flushing at strategic locations throughout their system per the suggestion of the Bay City staff.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, September 28, 2005 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:05 a.m.:
Yeas: Redmond, Lewandowski, & Studders

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, SEPTEMBER 28, 2005

WEDNESDAY, SEPTEMBER 28, 2005 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:55 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors – Terry Spegel, Hampton; and Gary Brandt, Monitor; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the September 14, 2005 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

Commissioner Redmond moved to advertise for an October 12, 2005 bid opening for the Fraser Township/Old State Road Water project. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve a Professional Services Agreement with Hydro Dynamics Inc., for the WWTP Pump Station Rail System Replacement project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve preparing a Professional Services Agreement with Wade-Trim, Inc., for the WWTP Sanitary Sewer Pump Station Generators. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve payroll for the period of 9/4/05 through 9/17/05 in the amount of $68,363.27. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve the bills of September 28, 2005 in the amount of $197,258.47. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to receive the Dept.’s Monthly Meeting Summary of August 31, 2005. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Mr. Miller discussed the postage meter equipment. The existing lease, with Pitney Bowes, expires in July of 2006. The current equipment has been problematic and will no longer be serviced after July of 2006. Mr. Miller recommended a 48 month lease for a DM500 postage meter from Pitney Bowes. Commissioner Studders moved to approve the lease as outlined. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to take bids for auditing services. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve a 4% contribution to the Retirement System VEBA account. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to participate in the actuarial study to be performed by the Retirement System. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Mr. Miller presented a report on interest earned for 2005. Interest earnings have more than doubled from 2004 and are expected to exceed $270,000.00. Commissioner Studders moved to receive the report. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve the attendance of one employee to a Postal Service seminar. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, October 12, 2005 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:20 a.m.:
Yeas: Studders, Redmond, & Lewandowski

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, OCTOBER 12, 2005
WEDNESDAY, OCTOBER 12, 2005 REGULAR MEETING


The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:58 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors – Dick Gromaski, Fraser; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee; Mark Norton, Civil Engineering Consultants; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the September 28, 2005 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

Bids were received and opened for the Fraser Township/Old State Road Water project. Commissioner Redmond moved to refer the bids for review. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve a Professional Services Agreement with Wade-Trim, Inc., for the WWTP Sanitary Sewer Pump Station Generator project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Lewandowski moved to approve Change Order #4 (Final) with Eric Construction, Inc., contractor on the Frankenlust Township/Delta, Amelith, & Kloha Roads Sewer project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve Change Order #4 with Porath Contractors, Inc., contractor on the Kawkawlin-Fraser/M-13 Sanitary Sewer project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve payroll for the period of 9/18/05 through 10/1/05 in the amount of $66,426.85. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to approve the bills of October 12, 2005 in the amount of $406,690.56. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Lewandowski moved to receive the Dept.’s Monthly Meeting Summary of September 28, 2005. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Mr. Miller presented quotes for roof replacements on lift stations #13 and #14. Commissioner Studders moved to award to Herbert Roofing & Insulation Inc. for their low quote of $3,300 for each new Duro-Last roof. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve the attendance of three people to an Industrial Pretreatment Program seminar. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Mr. Miller reported on the status of the new blending rules. Meetings are being held with the state.

Mr. Miller reported that time spent by DWS employees flushing lines to ensure water quality will be reimbursed by Bay City.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, October 26, 2005 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:17 a.m.:
Yeas: Studders, Redmond, & Lewandowski

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, OCTOBER 26, 2005

WEDNESDAY, OCTOBER 26, 2005 REGULAR MEETING


The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:51 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors – Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the October 12, 2005 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

The Frankenlust Township/Delta, Amelith, & Kloha Roads Sewer project was discussed. The project is complete except for restoration.

The Kawkawlin-Fraser/M-13 Sanitary Sewer project is well underway. Completion is scheduled for November 15th.

Commissioner Redmond moved to approve payroll for the period of 10/2/05 through 10/15/05 in the amount of $68,446.60. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Lewandowski moved to approve the bills of October 26, 2005 in the amount of $500,543.78. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Studders moved to adopt a Performance Resolution for Governmental Bodies with the Michigan Department of Transportation. The resolution allows the DWS to obtain permits to work within the right-of-way on state roads. The Chairman is authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Mr. Miller updated the Board on his meetings with the City of Bay City. They have hired a consultant to review the option and develop life cycle costs for a microfiltration system to replace the current water treatment system. Talks will continue regarding contracts, rates, and master meters.

Mr. Miller discussed the WWTP Sewer Use Ordinance. The Interjurisdictional Agreement is being reviewed by the local units.

A discussion was held regarding water system tap fees. They are currently $845.00 per tap and this rate was set in 1990. The proposed new rate of $1,040 per tap will be reviewed with the local units today. The proposed implementation date would be January 1, 2006.

Mr. Miller reported that the crack sealing work performed to repair the top of the two 2,000,000 gallon biosolids holding tanks has stopped rain water from entering the tanks as well as sealed the joints to prevent freeze damage during the winter months. This low cost repair method saved $56,000 from the quote received to repair the tanks. The work was performed by Road Commission personnel.

There being no further business before the Board, Commissioner Studders moved to adjourn the meeting until Wednesday, November 9, 2005 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:10 a.m.:
Yeas: Studders, Redmond, & Lewandowski

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, NOVEMBER 9, 2005

WEDNESDAY, NOVEMBER 9, 2005 REGULAR MEETING


The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:54 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors – Hilda Dijak, Frankenlust; Gary Brandt, Monitor; Sharon Stalsberg, Pinconning; and Thomas Paige, Williams; Jim Davison and Melvin McNally, Kawkawlin Township Trustees; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the October 26, 2005 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT - None

Bids received and opened on October 12, 2005 for the Fraser Township/Old State Road Water project were reviewed. Commissioner Studders moved to award to Meylan Excavating, for their low bid price of $43,985.00. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve Change Order #1 with Keyes Trenching, Inc., contractor on the Williams Township/Hotchkiss & Salzburg Roads Water project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Lewandowski moved to approve Payment #3 (Final) to CRS/Shaw Contracting Company, contractor on the Bangor Township/State Street, Two Mile, & Patterson Roads Sewer project. The Chairman is authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Lewandowski moved to approve a Professional Services Agreement with Civil Engineering consultants, Inc., for the Kawkawlin Township/Beaver Road Sewer project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

The Kawkawlin- Fraser/M-13 Sanitary Sewer project was discussed. A manhole which was supposed to be located at Linwood Road did not exist. The Department has taken quotes from four companies. Commissioner Redmond moved to award to Keyes Trenching, Inc. for their low quote of $19,200.00. The award is contingent upon review by legal counsel. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve payroll for the period of 10/16/05 through 10/29/05 in the amount of $67,744.05. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve the bills of November 9, 2005 in the amount of $257,369.09. Motion was adopted on a roll call vote:
Yeas: Studders & Redmond
Nays: Lewandowski

Commissioner Studders moved to receive the Dept.’s Monthly Meeting Summary of October 26, 2005. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond congratulated Mr. Schubert on completing his leadership training course and his degree from Northwood University.

The Water System Tap Fee was discussed. The fee was last adjusted in 1990. Commissioner Studders moved to approve the new fee schedule which will be implemented on January 1, 2006. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

The WWTP may be eligible for a State Revolving Fund Grant to perform a needs assessment. The state is in the process of modifying their requirements for the Water Quality Initiatives Grant program.

Mr. Miller updated the Board on a minor chlorine leak which occurred at the WWTP on Monday. The leak was detected by monitoring equipment and was contained to the building. Proper procedures were followed. The ventilation system was immediately shut down and 911 was called. Response by both Bangor Township and the City of Bay City was great.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, November 23, 2005 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:24 a.m.:
Yeas: Studders, Redmond, & Lewandowski

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, NOVEMBER 23, 2005

WEDNESDAY, NOVEMBER 23, 2005 REGULAR MEETING


The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:10 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representative: John Edmands, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors – Dick Gromaski, Fraser; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee; Sue Pike, Monitor Township DDA; and Jim Lillo, Acting Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the November 9, 2005 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

Commissioner Studders moved to approve a Contract with Meylan Excavating, Inc., contractor on the Fraser Township/Old State Road Water project. The project was awarded on November 9, 2005. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Redmond moved to approve Payment #2 (Final) to Keyes Trenching LLC, contractor on the Portsmouth Township/Bullock & DeWyse Roads Water project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

The Kawkawlin Township/BRAWA Reinhardt Lane Water project was discussed. The project was awarded to Keyes Trenching on July 21, 2004. Commissioner Studders moved to deduct $920.00 from the final payment. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve Payment #1 (Final) to Keyes Trenching, contractor on the Kawkawlin Township/BRAWA Reinhardt Lane Water project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Lewandowski moved to approve Payment #3 (Final) to Keyes Trenching, contractor on the Bangor Township/N. Euclid Avenue Sewer project. The Chairman is authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to advertise for a December 7, 2005 bid opening for the Kawkawlin Township/Beaver Road Sewer project. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve payroll for the period of 10/30/05 through 11/12/05 in the amount of $70,548.38. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve the bills of November 23, 2005 in the amount of $174,179.07. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Mr. Miller presented the results of proposals received for auditing services. Commissioner Studders moved to award the 3-year audit service to Weinlander Fitzhugh for their low proposal of $63,000.00. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to approve the attendance of two employees to the Efficiency Production training program. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve closing the office from Noon to 1:00 p.m. one day each year for the office Christmas luncheon. A notice will be placed in the newspaper. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

The third quarter revenue and expense reports were reviewed. Commissioner Redmond moved to receive the reports. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Mr. Miller reported that testing on the Kawkawlin-Fraser/M-13 Sanitary Sewer project has found numerous leaking valves. Discussions are being held to determine responsibility of the problem.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, December 7, 2005 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:33 a.m.:
Yeas: Redmond, Lewandowski, & Studders

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, DECEMBER 7, 2005

WEDNESDAY, DECEMBER 7, 2005 REGULAR MEETING


The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:07 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representative: John Edmands, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors – Terry Watson, Bangor; Hilda Dijak, Frankenlust; and Thomas Paige, Williams; Dick Bishop, Bangor Township Trustee; Jim Davison, Kawkawlin Township Trustee; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the November 23, 2005 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

Mr. Miller reported that the Monitor Township/Fisher, Reinhardt, Grande, & W. Pressler – Portsmouth Township/Morin Drive Water projects will be done in 2006.

Mr. Miller reported that the township has chosen to delay the Kawkawlin Township/Beaver Road Sewer Extension project.

Mr. Miller reported on a problem with the valves leaking on the Kawkawlin-Fraser/M-13 Sanitary Sewer project. The valves will have to be replaced. Talks are continuing with the contractor regarding funding for the replacement valves.

Commissioner Redmond moved to approve payroll for the period of 11/13/05 through 11/26/05 in the amount of $78,159.02. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve the bills of December 7, 2005 in the amount of $238,343.02. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

The proposed capital expenditures for 2006 were reviewed. Commissioner Studders moved to receive the report. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to hold a Public Hearing on Wednesday, December 21, 2005 at 10:30 a.m. to review the 2006 Budget. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, January 21, 2005 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:20 a.m.:
Yeas: Redmond, Lewandowski, & Studders

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, DECEMBER 21, 2005

WEDNESDAY, DECEMBER 21, 2005 REGULAR MEETING


The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:22 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski

Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representatives: Ken Miller, Director; Bill Schubert, Water Superintendent; James Marter, Accounting Manager; Supervisors – Dick Gromaski, Fraser; Gary Brandt, Monitor; and Thomas Paige, Williams; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the December 7, 2005 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

PUBLIC INPUT – None

Commissioner Lewandowski moved to approve Change Order #5 with Porath Contractors, Inc., contractor on the Kawkawlin-Fraser/M-13 Sanitary Sewer project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Studders moved to approve a Professional Services Agreement with Civil Engineering Consultants, for the Kawkawlin-Fraser/M-13 Sanitary Sewer project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to approve payroll for the period of 11/27/05 through 12/10/05 in the amount of $68,974.85. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to approve the bills of December 21, 2005 in the amount of $433,312.96. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Commissioner Lewandowski moved to receive the Dept.’s Monthly Meeting Summary of November 23, 2005. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Mr. Miller updated the Board on recent meetings with the City of Bay City. Position papers have been drafted by both parties and are being reviewed by Mr. Foster. The microfiltration option is being reviewed by Wade-Trim, Inc.

Mr. Miller discussed the work done by J. Szelogowski relative to the treatment plants computer operations. Commissioner Studders moved to approve and post for a new position of Electronics Technician/Computer Systems Analyst. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Redmond moved to open the Public Hearing to review the 2006 Budget. Motion was adopted on a roll call vote at 10:35 a.m.:
Yeas: Studders, Redmond, & Lewandowski

The 2006 Budget was reviewed by Mr. Marter.

Mr. Miller stated that the Wastewater Treatment Plant is considering a needs study which would be 90% funded by the State if recommendations found were followed. Health care premiums will rise by 3.61% for 2006.

Commissioner Lewandowski moved to close the hearing. Motion was adopted on a roll call vote at 10:51 a.m.:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Redmond moved to adopt the 2006 Budget. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Commissioner Studders moved to post the position of Plant Mechanic. Motion was adopted on a roll call vote:
Yeas: Studders, Redmond, & Lewandowski

Mr. Miller reported that union employees will receive a 3% pay increase per their contract for 2006. Commissioner Redmond moved to approve a 3% pay increase for Supervisory and Administrative personnel. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Studders

Commissioner Lewandowski moved to approve the attendance of eight employees to the Operator’s Day/Joint Expo. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Studders, & Redmond

Mr. Miller wished everyone a Merry Christmas and Happy New Year.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, January 4, 2006 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:57 a.m.:
Yeas: Studders, Redmond, & Lewandowski

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board