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2007 Board Minutes

Archived Minutes
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WEDNESDAY, JANUARY 3, 2007

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:34 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

           Roll Call: Gerald Redmond, Robert Lewandowski, & Richard Gromaski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors – Hilda Dijak, Frankenlust; George Augustyniak, Fraser; and Gary Brandt, Monitor; Patrick Beson, County Commissioner; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the December 20, 2006 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

PUBLIC INPUT

            H. Dijak – Thanked the Dept. for the recent study to provide water to the southeast end of the township.

            Commissioner Lewandowski moved to approve Change Order #1 with Keyes Trenching, contractor on the Kawkawlin Township/Beaver Road Sewer Extension project.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

Commissioner Redmond moved to approve payroll for the period of 12/10/06 through 12/23/06 in the amount of $72,402.02.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Gromaski

Commissioner Lewandowski moved to approve the bills of January 3, 2007 in the amount of $175,080.57.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

Mr. Miller presented information regarding investment performance.  Interest income will exceed $450,000 in 2006 which is $150,000 more than in 2005.  Commissioner Redmond moved to receive the report.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Gromaski moved to approve the attendance of eight water dept. employees and eight sewer dept. employees to the AWWA Operator’s Day/Joint Expo.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Commissioner Redmond wished staff and township representatives a happy new year and hoped we could all work together toward the goal of excellent service to the public.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, January 17, 2007 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 9:49 a.m.:
Yeas:  Lewandowski, Gromaski, & Redmond

 

Respectfully Submitted by:                                Approved by:

 

 

Julie K. Bowker                                               Gerald M. Redmond
Clerk of the Board                                            Chairman of the Board

WEDNESDAY, JANUARY 17, 2007

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:21 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

       Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors – George Augustyniak, Fraser; Roy DeLorge, Kawkawlin; Gary Brandt, Monitor; Sharon Stalsberg, Pinconning; and Thomas Paige, Williams; Melvin McNally, Kawkawlin Township Trustee; Patrick Beson, County Commissioner; Erich Smith & Mike Niederquell, Wade-Trim, Inc.; Randy Fowler, Bay County resident; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the January 3, 2007 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

PUBLIC INPUT - None

            Commissioner Gromaski moved to approve Change Order #1 with Mid State Earthworks, Inc., contractor on the Frankenlust Township/Fraser & Seven Mile Roads Water project.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Mr. Miller updated the Board on the Frankenlust Township (WWS#1)/S. Euclid & Stone Island Roads Water project.

            Mr. Miller updated the Board on the Merritt & Gilford Townships/Munger & Reese Roads Water project.  Public Hearings will be held for the Special Assessment District project.

            Mr. Miller updated the Board on the Kawkawlin & Fraser Townships/M-13 Sanitary Sewer project.  An ongoing odor problem is being addressed with various chemicals.

Commissioner Redmond moved to approve payroll for the period of 12/24/06 through 1/06/07 in the amount of $75,374.32.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Gromaski

Commissioner Gromaski moved to approve the bills of January 17, 2007 in the amount of $178,300.82.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

            Mr. Miller discussed the WWTP NPDES permit.  The Dept. has filed a contested case hearing to discuss blending  and mercury abatement.  A hearing is scheduled for January 25th in Lansing.

            Mr. Miller reported on talks with Waste Management regarding possible discharge of the effluent from pretreated runoff at the Kawkawlin landfill.

            Mr. Miller updated the Board on issues with the City of Bay City.  Questions submitted have now been answered.  A possible 20% increase in wholesale cost of water for 2007/2008 was discussed.  Obtaining a consultant for the out-city customers is being pursued.

            Tap fees for 2007 were discussed.  An increase is likely.

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, January 31, 2007 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 10:06 a.m.:
Yeas:  Gromaski, Redmond, & Lewandowski

 

Respectfully Submitted by:                                Approved by:

 

 

Julie K. Bowker                                               Gerald M. Redmond
Clerk of the Board                                            Chairman of the Board

WEDNESDAY, JANUARY 31, 2007

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:12 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

       Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors – Hilda Dijak, Frankenlust; George Augustyniak, Fraser; James Dubay, Garfield; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the January 17, 2007 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

PUBLIC INPUT – None

            Commissioner Gromaski moved to approve Change Order #2 with Mid-State Earthworks, Inc., contractor on the Frankenlust Township/Fraser & Seven Mile Roads Water project.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Redmond moved to approve a Professional Services Agreement with Civil Engineering Consultants, for the Frankenlust Township/S. Euclid & Stone Island Roads Water project.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

Commissioner Redmond moved to approve payroll for the period of 1/07/07 through 1/20/07 in the amount of $91,728.47.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

Commissioner Gromaski moved to approve the bills of January 31, 2007 in the amount of $491,494.52.  Motion was adopted on a roll call vote:
Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Lewandowski moved to receive the Dept.’s Monthly Meeting Summary of January 17, 2007.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Commissioner Gromaski moved to advertise for a February 14, 2007 bid opening for two pick-up trucks.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            The 2006 Water Department Activity Report was reviewed by B. Schubert.

            Mr. Miller updated the Board on the Kawkawlin & Fraser Township/M-13 Sanitary Sewer project.  Odors have now been reduced.

            Mr. Miller reported on the NPDES administrative hearing held in Lansing relative to blending and mercury abatement.  The Dept.’s case was well received.

            Mr. Miller discussed the accounts payable operation.

            Mr. Miller updated that Board on issues involving the City of Bay City.  The true-up costs are due by February 15, 2007.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, February 14, 2007 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 10:40 a.m.:
Yeas:  Gromaski, Redmond, & Lewandowski

 

Respectfully Submitted by:                                Approved by:

 

 

Julie K. Bowker                                               Gerald M. Redmond
Clerk of the Board                                            Chairman of the Board

WEDNESDAY, FEBRUARY 14, 2007

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:40 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

       Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors – George Augustyniak, Fraser; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the January 31, 2007 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

PUBLIC INPUT

            T. Paige – Remarked on recent article in The Bay City Times relative to water quality.  Township residents prefer waterline water over well water.

 

            Commissioner Gromaski moved to approve Amendment #2 to the Professional Services Agreement with Civil Engineering Consultants, Inc., for the Portsmouth Township/Trumbull @ Cass  Watermain Replacement project.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Lewandowski moved to advertise for a February 28, 2007 bid opening for the Portsmouth Township/Trumbull @ Cass  Watermain Replacement project.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Commissioner Redmond moved to approve Change Order #2 with Keyes Trenching, LLC, contractor on the Kawkawlin Township/Beaver Road Sewer Extension project.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

Commissioner Gromaski moved to approve payroll for the period of 1/21/07 through 2/03/07 in the amount of $73,622.63.  Motion was adopted on a roll call vote:
Yeas:  Gromaski, Redmond, & Lewandowski

Commissioner Redmond moved to approve the bills of February 14, 2007 in the amount of $372,206.05.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Gromaski

            Commissioner Gromaski moved to adjust Water Tap Fees and Water Meter Fees as presented.  The adjusted rates will become effective March 1, 2007.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Commissioner Lewandowski moved to approve the attendance of J. Marter to an MGFOA Retiree Health Care Program.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Redmond moved to approve the attendance of one employee to a Metrotech seminar on Theory of Locating.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Mr. Miller reported that the City of Bay City Water True-Up is due this week.

            Mr. Miller discussed, in detail, biosolids generation/disposal at the WWTP.  Confidence in the contractor regarding transportation and proper application is crucial.  Synagro Central, LLC, the largest hauler of biosolids in the world, has successfully disposed of approximately 4.5 million gallons of solids a year for the Dept. for a number of years.  Synagro has offered a five year contract extension with very minimal increases.  Mr. Miller was directed to proceed with negotiations.

            Bids were received and opened for two pick-up trucks.  Commissioner Redmond moved to refer the bids for review.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, February 28, 2007 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 10:20 a.m.:
Yeas:  Gromaski, Redmond, & Lewandowski

Respectfully Submitted by:                                Approved by:

 

Julie K. Bowker                                               Gerald M. Redmond
Clerk of the Board                                            Chairman of the Board

WEDNESDAY, FEBRUARY 28, 2007

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:40 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

       Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors – George Augustyniak, Fraser; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee; John Billette, Civil Engineering Consultants; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the February 14, 2007 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

PUBLIC INPUT – None

            Mr. Miller updated the Board on the Merritt & Gilford Township/Munger & Reese Roads Water project.  A public hearing has been held.  The project has almost doubled.  An engineering change order is being prepared.

            Mr. Miller stated that the design work is about to begin on the Frankenlust Township (WWS#1)/S. Euclid & Stone Island Roads Water project.

Commissioner Gromaski moved to approve payroll for the period of 2/04/07 through 2/17/07 in the amount of $72,836.96.  Motion was adopted on a roll call vote:
Yeas:  Gromaski, Redmond, & Lewandowski

Commissioner Redmond moved to approve the bills of February 28, 2007 in the amount of $73,473.50.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Gromaski

            Bids received and opened on February 14, 2007 for Two Pick-Up Trucks were reviewed.  Commissioner Gromaski moved to award to Hagen Ford, for their low bid price of $22,998.90 with trade-in.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Mr. Miller discussed the need for a consultant to review issues with the City of Bay City.  Commissioner Redmond moved to approve a PSA with The Foster Group.  The firm would represent the Out-City customers:  The City of Essexville, Hampton Township, and the Dept. of Water & Sewer.  Approval is contingent upon receipt of proof of insurance and review by legal counsel.  Mr. Miller was given power to act.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Mr. Miller reported that the 2005-06 Water True-Up has been received from the City of Bay City.  A discussion followed.

            Mr. Miller updated the Board on the NPDES Permit.

            Mr. Miller updated the Board on the Needs Assessment.  The review is ongoing.  Grants will be pursued for energy efficiency improvements.

            The fourth quarter Statement of Revenues and Expenses was reviewed.

            Bids were received and opened for the Portsmouth Township/Trumbull @ Cass Avenue Watermain Extension project.  Commissioner Redmond moved to refer the bids for review.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, March 14, 2007 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 10:20 a.m.:
Yeas:  Lewandowski, Gromaski, & Redmond

 

Respectfully Submitted by:                                Approved by:

 

 

Julie K. Bowker                                               Gerald M. Redmond
Clerk of the Board                                            Chairman of the Board

WEDNESDAY, MARCH 14, 2007

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:36 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

            Roll Call:  Gerald Redmond & Robert Lewandowski
Excused:  Richard Gromaski

Also present were:  Road Commission Representative:  John Edmands, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors – George Augustyniak, Fraser; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison & Melvin McNally, Kawkawlin Township Trustees; Patrick Beson, County Commissioner; Mike Niederquell, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the February 28, 2007 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski & Redmond

PUBLIC INPUT – None

            Commissioner Lewandowski moved to approve Amendment #1 to the  Professional Services Agreement with Civil Engineering Consultants, Inc., for the Merritt & Gilford Townships/Munger & Reese Roads Water project.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond & Lewandowski

            Bids received and opened on February 28, 2007 for the Portsmouth Township/Trumbull @ Cass Avenue Watermain Extension project were reviewed.  Commissioner Redmond moved to award to Rohde Brothers Excavating, Inc., for their low bid price of $72,155.00.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski & Redmond

Commissioner Lewandowski moved to approve payroll for the period of 2/18/07 through 3/03/07 in the amount of $75,195.86.  Motion was adopted on a roll call vote:
Yeas:  Redmond & Lewandowski

Commissioner Redmond moved to approve the bills of March 14, 2007 in the amount of $355,338.14.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski & Redmond

            Mr. Miller discussed two $5,000 bonds from 1978 for the West Bay County Sewage Disposal System which were lost by the owners.  Mr. Miller will coordinate their replacement with the County of Bay and State of Michigan.

            Mr. Miller reported that the 2005-06 Water True-Up has been reviewed with the consultant.  A letter has been sent to the City of Bay City outlining areas of contention.

            Mr. Miller stated that RFP’s will be sent soon for the WWTP Needs Assessment.

            Mr. Miller reported that field work for the 2006 audit has been completed.

            Watermain breaks which occurred this year were discussed.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, March 28, 2007 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 10:51 a.m.:
Yeas:  Redmond & Lewandowski

Respectfully Submitted by:                            Approved by:

Julie K. Bowker                                              Gerald M. Redmond
Clerk of the Board                                          Chairman of the Board

WEDNESDAY, MARCH 28, 2007

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:09 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

       Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors – Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee; Bob Hubert, Fraser Township Trustee; Erich Smith, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the March 14, 2007 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

PUBLIC INPUT – None

            Commissioner Gromaski moved to approve a Professional Services Agreement with Nelson Tank Engineering and Consulting, Inc., for the Monitor Township/Tank Painting & Repair project.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Lewandowski moved to approve a Contract with Rohde Brothers Excavating, Inc., contractor on the Portsmouth Township/Trumbull @ Cass Watermain Replacement project.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

Commissioner Redmond moved to approve payroll for the period of 3/03/07 through 3/17/07 in the amount of $73,162.06.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

Commissioner Gromaski moved to approve the bills of March 28, 2007 in the amount of $156,749.30.  Motion was adopted on a roll call vote:
Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Gromaski moved to receive the Dept.’s Monthly Meeting Summary of February 28, 2007.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Commissioner Redmond moved to approve a Professional Services Agreement with Synagro Central, LLC, for the Biosolids Management Services Contract Extension.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Commissioner Lewandowski moved to approve the attendance of three employees to a Wastewater Regional Meeting.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Redmond moved to receive a report from Mr. Schubert regarding the rebate program through the Speedy Rewards program.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Mr. Miller updated the Board on several issues:  minimal water breaks this spring; mercury abatement update; storm drainage at N. Union and Chilson was connected to sanitary sewer in error.  Bay City is working to correct the situation.

            There is a monthly meeting at the Dept. today.

            Several issues with the City of Bay City were discussed:  contract documents; budgets; and water true-up.

            Mr. Miller will be on vacation for the next meeting.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, April 11, 2007 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 10:40 a.m.:
Yeas:  Redmond, Lewandowski, & Gromaski

Respectfully Submitted by:                            Approved by:

Julie K. Bowker                                              Gerald M. Redmond
Clerk of the Board                                          Chairman of the Board

WEDNESDAY, APRIL 11, 2007

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:56 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

       Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were:  Road Commission Representative:  John Edmands, Engineer-Manager; Dept. of Water & Sewer Representative: Bill Schubert, Water Superintendent; Supervisors – George Augustyniak, Fraser; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the March 28, 2007 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

PUBLIC INPUT – None

            Commissioner Gromaski moved to approve a Professional Services Agreement with Civil Engineering Consultants, Inc., for the Kawkawlin Township/Parish & Seven Mile Road Water project.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

Commissioner Redmond moved to approve payroll for the period of 3/18/07 through 3/31/07 in the amount of $71,690.23.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Gromaski

Commissioner Redmond moved to approve the bills of April 11, 2007 in the amount of $255,894.47.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

            Commissioner Lewandowski moved to receive the Dept.’s Monthly Meeting Summary of March 28, 2007.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Mr. Schubert reported that Mr. Miller has scheduled a meeting with Bay City to review the 2005-06 Water True-Up figures.

            Mr. Schubert stated that the WWTP had no problems with the recent rains.

            Mr. Schubert reported on the recent annual DEQ water system review.

            Commissioner Redmond moved to approve the attendance of four employees to the Michigan Rural Water Association Foundry Tour at East Jordon Iron Works.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, April 25, 2007 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 10:05 a.m.:
Yeas:  Lewandowski, Gromaski, & Redmond

 

Respectfully Submitted by:                            Approved by:

Julie K. Bowker                                              Gerald M. Redmond
Clerk of the Board                                          Chairman of the Board

WEDNESDAY, APRIL 25, 2007

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:26 a.m., at 2600 E. Beaver Road, by the Vice-Chairman, Richard Gromaski.

Roll Call:  Richard Gromaski, & Robert Lewandowski
                        Excused:  Gerald Redmond

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representatives: Ken Miller, Director; Bill Schubert, Water Superintendent; James Marter, Accounting Manager; Supervisors – Hilda Dijak, Frankenlust; George Augustyniak, Fraser; Gary Brandt, Monitor; Sharon Stalsberg, Pinconning; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee; Scott Nietzke, Weinlander Fitzhugh; and Julie Bowker, Clerk of the Board.

Commissioner Gromaski moved to approve the minutes of the April 11, 2007 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski & Gromaski

PUBLIC INPUT – None

            Commissioner Lewandowski moved to approve an Agreement with Frankenlust Township to provide water along S. Euclid Road and Stone Island Road.  The Vice-Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski & Lewandowski

Commissioner Gromaski moved to approve payroll for the period of 4/01/07 through 4/14/07 in the amount of $73,812.96.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski & Gromaski

Commissioner Gromaski moved to approve the bills of April 25, 2007 in the amount of $524,003.81.  Motion was adopted on a roll call vote:
Yeas:  Gromaski & Lewandowski

            Mr. Schubert discussed the condition of the roofs on buildings #2 & #3.  Commissioner Lewandowski moved to advertise for a May 9, 2007 bid opening.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski & Gromaski

            Mr. Schubert reported on the process to update the WSS #1 Ordinance.

            Commissioner Lewandowski moved to recess the meeting until Mr. Miller arrives.  Motion was adopted on a roll call vote at 9:36 a.m.:
                                    Yeas:  Gromaski & Lewandowski

            Commissioner Lewandowski moved to reconvene the meeting.  Motion was adopted on a roll call vote at 10:12 a.m.:
                                    Yeas:  Lewandowski & Gromaski

            The meeting was opened to Scott Nietzke of Weinlander Fitzhugh.  Mr. Nitzke reviewed a summary of the 2006 Audit Report.

            Mr. Miller discussed the meeting held today with City of Bay City officials.  No progress was made on the outstanding issues.  Mr. Miller and the other out-city administrators will contact the out-city customers’ consultant to discuss this matter in further detail.  The Department’s monthly meeting will be held today and these issues will be discussed with the local units.

            Commissioner Gromaski offered the following  resolution  and moved for its adoption:

            WHEREAS, the Board of County Road Commissioners of the County of Bay ("Bay County Road Commission") will now discuss strategy and negotiations connected with the negotiation of a collective bargaining agreement between the Bay County Road Commission and Union Local #546, and

            WHEREAS, Mr. Miller, a negotiating party, requests a closed hearing, and

            WHEREAS, Section 8 (c) of the Open Meetings Act allows the Bay County Road Commission to meet in a closed session for the aforesaid purposes upon the request of a negotiating party,

            THEREFORE, BE IT RESOLVED by the Bay County Road Commission that it meet in a closed session for the aforesaid purposes, pursuant to the provisions of Section 8 (c) of the Open Meetings Act.

Motion was adopted on a roll call vote at 10:50 a.m.:
Yeas:  Gromaski & Lewandowski

            Commissioner Lewandowski moved to reconvene to the regular meeting.  Motion was adopted on a roll call vote at11:55 a.m.:
Yeas:  Lewandowski & Gromaski

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, May 9, 2007 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 11:40 a.m.:
Yeas:  Gromaski & Lewandowski

 

Respectfully Submitted by:                            Approved by:

Julie K. Bowker                                              Gerald M. Redmond
Clerk of the Board                                          Chairman of the Board

WEDNESDAY, MAY 9, 2007

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:31 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

       Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were:  Road Commission Representative:  John Edmands, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors – George Augustyniak, Fraser; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee; and Jim Lillo, Acting Clerk of the Board.

Commissioner Gromaski moved to approve the minutes of the April 25, 2007 regular meeting and executive session.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

PUBLIC INPUT

            T. Paige – Thanked Mr. Miller & Mr. Marter for ongoing negotiations with the City of Bay City to protect the interests of the out-city customers.

            Mr. Miller discussed the proposed Bangor Township/State Street Water project.  Commissioner Redmond moved to approve a Professional Services Agreement with Wade-Trim, Inc., for this project.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

Commissioner Redmond moved to approve payroll for the period of 4/15/07 through 4/28/07 in the amount of $72,657.70.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Gromaski

Commissioner Lewandowski moved to approve the bills of May 9, 2007 in the amount of $603,597.28.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

            Commissioner Redmond moved to advertise for a May 23, 2007 bid opening for the Monitor Township/Elevated Water Tank Painting project.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Mr. Miller updated the Board on the Wastewater Treatment Plant issues:  biosolids hauling to begin soon, basin use, clarifier rehab, and performing maintenance at the Auburn pump station in exchange for the use of their lagoon.

            Mr. Miller reported on discussions with the City of Bay City relative to water issues.  An article that appeared on a web site containing information regarding the Out-City position had overstated remarks regarding current discussions with the Saginaw-Midland Water Corporation.  The consultant has been contacted and will seek to help resolve several issues.

            Mr. Miller reported that the customer service rep. hired this year has been terminated.  The position was posted internally and no one applied.  Candidates not previously chosen will be contacted.

            Haul routes were discussed.

            Commissioner Gromaski moved to recess the meeting until 10:15 a.m.  Motion was adopted on a roll call vote at 9:50 a.m.:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Commissioner Gromaski moved to reconvene the meeting.  Motion was adopted on a roll call vote at 10:17 a.m.:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Bids were received and opened for Roof Replacement on Buildings #2 & #3.  Commissioner Redmond moved to refer the bids for review.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, May 23, 2007 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 10:26 a.m.:
Yeas:  Redmond, Lewandowski, & Gromaski

 

Respectfully Submitted by:                                Approved by:

 

 

Julie K. Bowker                                               Gerald M. Redmond
Clerk of the Board                                            Chairman of the Board

WEDNESDAY, MAY 23, 2007

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:57 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

       Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were:  Road Commission Representatives:  John Edmands, Engineer-Manager; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors – George Augustyniak, Fraser; and Thomas Paige, Williams; Alvin Appold, Frankenlust Township Clerk; Jim Davison & Melvin McNally, Kawkawlin Township Trustees; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the May 9, 2007 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

PUBLIC INPUT

            T. Paige – Complimented K. Miller’s Michigan State tie.

 

            Commissioner Gromaski moved to advertise for a June 12, 2007 bid opening for the Bangor Township/State Street Water project.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Lewandowski moved to approve Payment #3 (Final) to Mid-State Earthworks, contractor on the Frankenlust Township/Fraser & Seven Mile Roads Water project.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Commissioner Redmond moved to advertise for a June 6, 2007 bid opening for the Frankenlust Township/Stone Island Road Water project.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Commissioner Gromaski moved to approve Payment #2 (Final) to Keyes Trenching, contractor on the Kawkawlin Township/Beaver Road Sewer project.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

Commissioner Redmond moved to approve payroll for the period of 4/29/07 through 5/12/07 in the amount of $97,721.67.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Gromaski

Commissioner Gromaski moved to approve the bills of May 23, 2007 in the amount of $245,889.21.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

            Bids received and opened on May 9, 2007 for Roof Replacement on Buildings #2 & #3 were reviewed.  Commissioner Redmond moved to award to Thomas Brown & Son Roofing, for their low bid price, meeting specifications, of $22,046.00.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Mr. Miller updated the Board on the City of Bay City/Out-City water issues.  The consultant has reviewed the situation with the out-city administrators and local attorneys.  Commissioner Gromaski moved to authorize the Director to proceed with preparing a PSA for lead legal counsel.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Bids were received and opened for the Monitor Township/Elevated Water Tank Painting.  Commissioner Redmond moved to refer the bids for review.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Commissioner Gromaski moved to offer the position of CSR1 to Kate Kloha.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Lewandowski moved to receive the 1st Quarter Statement of Revenues and Expenses.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Commissioner Redmond offered the following  resolution  and moved for its adoption:

            WHEREAS, the Board of County Road Commissioners of the County of Bay ("Bay County Road Commission") will now discuss strategy and negotiations connected with the negotiation of a collective bargaining agreement between the Bay County Road Commission and Union Local #546, and

            WHEREAS, Mr. Miller, a negotiating party, requests a closed hearing, and

            WHEREAS, Section 8 (c) of the Open Meetings Act allows the Bay County Road Commission to meet in a closed session for the aforesaid purposes upon the request of a negotiating party,

            THEREFORE, BE IT RESOLVED by the Bay County Road Commission that it meet in a closed session for the aforesaid purposes, pursuant to the provisions of Section 8 (c) of the Open Meetings Act.

Motion was adopted on a roll call vote at 10:30 a.m.:
Yeas:  Lewandowski, Gromaski, & Redmond

            Commissioner Gromaski moved to reconvene to the regular meeting.  Motion was adopted on a roll call vote at 11:03 a.m.:
Yeas:  Gromaski, Redmond, & Lewandowski

            Residency requirements were discussed.

            Mr. Miller presented and explained proposed revisions to the Fringe Benefit Policy for the Supervisory & Administrative Employees.  Commissioner Redmond moved to approve the revisions to the policy.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, June 6, 2007 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 11:14 a.m.:
Yeas:  Lewandowski, Gromaski, & Redmond

 

Respectfully Submitted by:                                Approved by:

 

 

Julie K. Bowker                                               Gerald M. Redmond
Clerk of the Board                                            Chairman of the Board

WEDNESDAY, JUNE 6, 2007

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:16 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

       Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were:  Road Commission Representative:  Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors – Hilda Dijak, Frankenlust; George Augustyniak, Fraser; Roy DeLorge, Kawkawlin; and Gary Brandt, Monitor; Jim Davison, Kawkawlin Township Trustee; Mark Norton, Civil Engineering Consultants; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the May 23, 2007 regular meeting and executive session.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

PUBLIC INPUT – None

            Bids were received and opened for the Frankenlust Township/S. Euclid & Stone Island Roads Water project.  Commissioner Gromaski moved to refer the bids for review.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Lewandowski moved to approve Amendment #1 to the Professional Services Agreement with Civil Engineering Consultant, Inc., for the Frankenlust Township/S. Euclid & Stone Island Roads Water project.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

Commissioner Redmond moved to approve Amendment #1 to the Professional Services Agreement with Civil Engineering Consultant, Inc., for the Kawkawlin Township/Parish & Seven Mile Roads Water project.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                        Yeas:  Lewandowski, Gromaski, & Redmond

            Commissioner Gromaski moved to advertise for a June 20, 2007 bid opening for the Kawkawlin Township/Parish & Seven Mile Roads Water project.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

Commissioner Lewandowski moved to advertise for a June 20, 2007 bid opening for the Merritt & Gilford Townships/Munger & Reese Roads Water project.  Motion was adopted on a roll call vote:
                        Yeas:  Redmond, Lewandowski, & Gromaski

            Commissioner Gromaski moved to approve Payment #5 (Final) to Meylan Excavating, Inc., contractor on the Williams Township/Garfield Road crossing US-10, N. Union, & Wheeler Roads Water project.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

Commissioner Redmond moved to approve payroll for the period of 5/13/07 through 5/26/07 in the amount of $70,492.33.  Motion was adopted on a roll call vote:
Yeas:  Gromaski, Redmond, & Lewandowski

Commissioner Gromaski moved to approve the bills of June 6, 2007 in the amount of $246,545.97.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Gromaski

Bids received and opened on May 23, 2007 for the Monitor Township/Elevated Water Tank Painting were reviewed.  Commissioner Gromaski moved to award to Horizon Brothers, for their low bid price of $248,600.00.  The Chairman is authorized to sign for the Board.  Motion was adopted on a roll call vote:
                        Yeas:  Lewandowski, Gromaski, & Redmond

            Mr. Miller updated the Board on matters with the City of Bay City.  He reported that a Demand for Arbitration was filed on May 30, 2007.

            Commissioner Redmond moved to approve a Professional Services Agreement with Dykema Gossett PLLC, to provide legal representation in the arbitration proceedings.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Mr. Miller reported that the RFP’s received for the Needs Assessment are being reviewed.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, June 20, 2007 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 10:38 a.m.:
Yeas:  Redmond, Lewandowski, & Gromaski

Respectfully Submitted by:                            Approved by:

Julie K. Bowker                                              Gerald M. Redmond
Clerk of the Board                                          Chairman of the Board

WEDNESDAY, JUNE 20, 2007

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

       Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were:  Road Commission Representative:  Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors – Hilda Dijak, Frankenlust; George Augustyniak, Fraser; Roy DeLorge, Kawkawlin; Ben DuRussell, Merritt; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee; Mark Norton, Civil Engineering Consultants; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the June 6, 2007 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

PUBLIC INPUT – None

            Bids received and opened on June 12, 2007 for the Bangor Township/State Street Water project were reviewed.  Commissioner Gromaski moved to award to Great Lakes Contracting, for their low bid price of $260,025.00.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Bids received and opened on June 6, 2007 for the Frankenlust Township/S. Euclid & Stone Island Roads Water project were reviewed.  Commissioner Lewandowski moved to award to Mid-State Earthworks, Inc., for their low bid price of $163,000.00.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

Commissioner Redmond moved to approve payroll for the period of 5/27/07 through 6/09/07 in the amount of $110,791.54.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

Commissioner Gromaski moved to approve the bills of June 20, 2007 in the amount of $379,014.95.  Motion was adopted on a roll call vote:
Yeas:  Gromaski & Redmond
Nays:  Lewandowski

            Commissioner Redmond moved to receive the Dept.’s Monthly Meeting Summary of May 23, 2007.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Mr. Miller outlined the history with the City of Bay City regarding water rates and litigation.  Commissioner Redmond moved to approve a Cooperation Agreement with Hampton Township and the City of Essexville.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Mr. Miller reported that an Industry Safety and Health Division Audit Inspection in being conducted.

            Mr. Miller reported that Consumers Energy has instituted an Alternate Service and Reserved Capacity Policy that requires surcharges be assessed.  Alternatives to using Consumers Energy will be investigated.

            Mr. Miller discussed the NPDES Contested Case Hearing as it pertains to discharging from the equalization basin.  Based on the DEQ ruling Mr. Miller and staff will continue to pursue the matter with our consultants.

            Bids were received and opened for the Kawkawlin Township/Parish & Seven Mile Roads Water project.  Commissioner Lewandowski moved to refer the bids for review.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Bids were received and opened for the Merritt & Gilford Townships/Munger & Reese Roads Water project.  Commissioner Lewandowski moved to refer the bids for review.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Tuesday, July 3, 2007 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 10:31 a.m.:
Yeas:  Lewandowski, Gromaski, & Redmond

Respectfully Submitted by:                            Approved by:

Julie K. Bowker                                              Gerald M. Redmond
Clerk of the Board                                          Chairman of the Board

TUESDAY, JULY 3, 2007

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:41 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

       Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were:  Road Commission Representative:  Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors – George Augustyniak, Fraser; and Roy DeLorge, Kawkawlin; Ryan Stanton, The Bay City Times; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the June 20, 2007 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

PUBLIC INPUT – None

            Commissioner Redmond moved to approve a Contract with Great Lakes Contracting, for the Bangor Township/State Street Water project contingent upon legal review.  The project was awarded on June 20, 2007.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Lewandowski moved to approve a Contract with Mid-State Earthworks, Inc., for the Frankenlust Township/S. Euclid & Stone Island Roads Water project.  The project was awarded on June 20, 2007.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Bids received and opened on June 20, 2007 for the Kawkawlin Township/Parish & Seven Mile Roads Water project were reviewed.  Commissioner Gromaski moved to award to Meylan Excavating, for their low bid price of $165,330.00 and to approve the Contract.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Mr. Miller updated the Board on the Merritt & Gilford Townships/Munger & Reese Roads Water project.  A second public hearing must be held now that bids have been received.

Commissioner Redmond moved to approve payroll for the period of 6/10/07 through 6/23/07 in the amount of $73,127.53.  Motion was adopted on a roll call vote:
Yeas:  Gromaski, Redmond, & Lewandowski

Commissioner Gromaski moved to approve the bills of July 3, 2007 in the amount of $233,888.24.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Gromaski

            Mr. Miller discussed the proposals received relative to the WWTP Needs Assessment.  Commissioner Redmond moved to award to Tetra Tech for their proposal at a cost not to exceed $169,488.00.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Commissioner Lewandowski moved to approve a Resolution to contribute monies from Water Supply Systems #1 to the Fund.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Mr. Miller discussed water rates.  The City of Bay City has increased the wholesale cost of water by $0.20/ccf.  Commissioner Redmond moved to approve a Resolution increasing the water rates for the customers of Bay County Water Supply System #1 from $2.64/ccf to $2.84/ccf.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Mr. Miller reported on a request from Representative Jeff Mayes relative to the possible treatment of beach sludge.  The Board approved Mr. Miller continuing discussions regarding beach cleanup.

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, July 18, 2007 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 9:59 a.m.:
Yeas:  Lewandowski, Gromaski, & Redmond

Respectfully Submitted by:                            Approved by:

 

 

Julie K. Bowker                                              Gerald M. Redmond
Clerk of the Board                                          Chairman of the Board

WEDNESDAY, JULY 18, 2007

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:31 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

       Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were:  Road Commission Representative:  Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – George Augustyniak, Fraser; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison and Melvin McNally, Kawkawlin Township Trustees; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the July 3, 2007 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

PUBLIC INPUT – None

            Commissioner Redmond moved to approve a Contract with Horizon Brothers, contractor on the Monitor Township/Elevated Water Tank Painting project.  The project was awarded on June 6, 2007.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Redmond moved to approve Amendment #2 to the Professional Services Agreement with Civil Engineering Consultants, Inc., for the Kawkawlin Township/Parish & Seven Mile Roads Water project.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

Commissioner Gromaski moved to approve payroll for the period of 6/24/07 through 7/07/07 in the amount of $73,058.02.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

Commissioner Gromaski moved to approve the bills of July 18, 2007 in the amount of $170,156.34.  Motion was adopted on a roll call vote:
Yeas:  Gromaski, Redmond, & Lewandowski

            Mr. Miller discussed the replacement of a failed variable speed drive at the Wastewater Treatment Plant.  Commissioner Redmond moved to purchase a 125 HP Altivar Variable Speed Drive from Standard Electric Co. for $8,730.00.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Mr. Miller updated the Board on talks with Consumers Energy regarding surcharges to be assessed for alternative service and reserved capacity.  Communications are ongoing.

            Mr. Miller has contacted Representative Mayes regarding the NPDES permit contested case hearing.  It is hoped that he can set up a meeting with DEQ representatives.

            Mr. Miller discussed the City of Bay City arbitration case.  Commissioner Redmond moved to approve an extension to the deadline for selecting an arbitrator.  Mr. Miller is authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Mr. Miller updated the Board on issues at the Water Department.  The roof replacements have been completed.  The lead service reduction program was discussed.  There are currently 46 lead services of which 12 must be replaced this year.  Mr. Miller stated that it was decided to replace all of them this year to complete the program.

            Mr. Miller discussed a recent article in The Bay City Times relative to unfunded retiree benefits.  The Department has been funding their VEBA account at an accelerated rate and feels the department will be able to commence paying retiree health insurance premiums from the fund in the near future.

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, August 1, 2007 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 9:56 a.m.:
Yeas:  Gromaski, Redmond, & Lewandowski

 

Respectfully Submitted by:                            Approved by:

 

 

Julie K. Bowker                                              Gerald M. Redmond
Clerk of the Board                                          Chairman of the Board

WEDNESDAY, AUGUST 1, 2007

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:37 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

       Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were:  Road Commission Representative:  Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Terry Watson, Bangor; Hilda Dijak, Frankenlust; George Augustyniak, Fraser; and Thomas Paige, Williams; Jim Davison and Melvin McNally, Kawkawlin Township Trustees; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the July 18, 2007 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

PUBLIC INPUT – None

            Commissioner Gromaski moved to approve Change Order #1 with Meylan Excavating, Inc., contractor on the Kawkawlin Township/Parish & Seven Mile Roads Water project.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

Commissioner Redmond moved to approve payroll for the period of 7/08/07 through 7/21/07 in the amount of $72,558.35.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Gromaski

Commissioner Gromaski moved to approve the bills of August 1, 2007 in the amount of $652,640.32.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

            Commissioner Redmond moved to receive the Dept.’s Monthly Meeting Summary of June 27, 2007.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Mr. Miller reported on investment performance for the various local units through June 30, 2007.

            Mr. Miller presented the Statement of Revenues and Expenses through June 30, 2007.  Most funds are in a very good financial position.

            Mr. Miller reported on the meeting with Representative Mayes regarding the DEQ contested hearing case.  Rep. Mayes will contact Representative Barcia and the DEQ to set up a meeting to discuss the NPDES Permit.

            Mr. Miller stated that union negotiations will begin next week.

            The 201 debt fund was discussed.  The last payment is scheduled for May of 2008.  Funds received from local units in excess of the proposed payments will be placed in a receiving fund.

            Mr. Miller stated that the next meeting with the City of Bay City is scheduled for August 15th.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, August 15, 2007 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 9:53 a.m.:
Yeas:  Redmond, Lewandowski, & Gromaski

 

Respectfully Submitted by:                            Approved by:

 

 

Julie K. Bowker                                              Gerald M. Redmond
Clerk of the Board                                          Chairman of the Board

WEDNESDAY, AUGUST 15, 2007

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:35 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

       Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were:  Road Commission Representative:  Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representative: Bill Schubert, Water Superintendent; Supervisors – George Augustyniak, Fraser; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee; Earl Arnold, Monitor Township Trustee; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the August 1, 2007 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

PUBLIC INPUT – None

            Commissioner Gromaski moved to approve Amendment #2 to the Professional Services Agreement with Civil Engineering Consultants, Inc., for the Frankenlust Township/S. Euclid and Stone Island Roads Water project.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Redmond moved to approve Amendment #3 to the Professional Services Agreement with Civil Engineering Consultants, Inc., for the Kawkawlin Township/Parish and Seven Mile Roads Water project.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Bids received and opened on June 20, 2007 for the Merritt & Gilford Townships/Munger and Reese Roads Water project were reviewed.  The necessary public hearings have been completed.  Commissioner Lewandowski moved to award to Meylan Excavating, for their low bid price of $610,545.00.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

Commissioner Redmond moved to approve payroll for the period of 7/22/07 through 8/04/07 in the amount of $72,330.77.  Motion was adopted on a roll call vote:
Yeas:  Gromaski, Redmond, & Lewandowski

Commissioner Gromaski moved to approve the bills of August 15, 2007 in the amount of $409,421.83.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Gromaski

            Commissioner Redmond moved to receive the Dept.’s Monthly Meeting Summary of July 25, 2007.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Commissioner Redmond moved to approve a Professional Services Agreement with Tetra Tech, Inc., for the WWTP Needs Assessment.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Lewandowski moved to approve the attendance of one person to the Advanced Cross Connection Training seminar.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Commissioner Redmond moved to approve the attendance of four people to the AWWA Fall Regional meeting.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Mr. Schubert reminded the Board that Mr. Miller is meeting with the City of Bay City.

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, August 29, 2007 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 9:44 a.m.:
Yeas:  Gromaski, Redmond, & Lewandowski

 

Respectfully Submitted by:                            Approved by:

 

 

Julie K. Bowker                                              Gerald M. Redmond
Clerk of the Board                                          Chairman of the Board

WEDNESDAY, AUGUST 29, 2007

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:37 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

       Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were:  Road Commission Representative:  Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors – George Augustyniak, Fraser; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the August 15, 2007 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

PUBLIC INPUT – None

            Commissioner Lewandowski moved to approve Change Order #1 with Mid-State Earthworks, Inc., contractor on the Frankenlust Township/S. Euclid and Stone Island Roads Water project.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Gromaski moved to approve Amendment #2 to the Professional Services Agreement with Civil Engineering Consultants, Inc., for the Merritt & Gilford Townships/Munger and Reese Roads Water project.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

Commissioner Lewandowski moved to approve payroll for the period of 8/05/07 through 8/18/07 in the amount of $73,230.41.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

Commissioner Redmond moved to approve the bills of August 29, 2007 in the amount of $324,218.19.  Motion was adopted on a roll call vote:
Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Gromaski moved to advertise for a bid opening for Two Mobile Electric Generators.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Commissioner Lewandowski moved to receive a letter from the Michigan County Road Commission Self-Insurance Pool announcing a refund.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Mr. Miller reported on talks with the State of Michigan and the DEQ relative to the WWTP NPDES permit.  Representative Mayes has been a great help.

            Mr. Miller updated the Board on talks with the City of Bay City.  The timetable to select an arbitrator was extended once more.

            Mr. Miller reported that union negotiations have begun.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, September 12, 2007 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 9:53 a.m.:
Yeas:  Gromaski, Redmond, & Lewandowski

 

Respectfully Submitted by:                            Approved by:

 

 

Julie K. Bowker                                              Gerald M. Redmond
Clerk of the Board                                          Chairman of the Board

WEDNESDAY, SEPTEMBER 12, 2007

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:45 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

       Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were:  Road Commission Representative:  Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors – Hilda Dijak, Frankenlust; George Augustyniak, Fraser; Terry Spegel, Hampton; Gary Brandt, Monitor; Sharon Stalsberg, Pinconning; and Thomas Paige, Williams; Jim Davison and Melvin McNally, Kawkawlin Township Trustees; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the August 29, 2007 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

PUBLIC INPUT – None

            Commissioner Lewandowski moved to approve Change Order #1 with Meylan Excavating, Inc., contractor on the Kawkawlin Township/Parish and Seven Mile Roads Water project.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Mr. Miller reviewed and updated the Board on the various water projects undertaken in 2007.

Commissioner Redmond moved to approve payroll for the period of 8/19/07 through 9/01/07 in the amount of $71,854.80.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Gromaski

Commissioner Gromaski moved to approve the bills of September 12, 2007 in the amount of $465,756.32.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

            Mr. Miller explained a problem with the bid documents for the Two Mobile Electric Generators.  Commissioner Redmond moved to postpone the bid opening until September 26, 2007.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Mr. Miller discussed proposed improvements to the Patterson Road entrance to the DWS property.  Curb and gutter will be constructed.

            Commissioner Gromaski moved to approve the attendance of K. Miller to an MWEA seminar.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Mr. Miller discussed possible improvements to the Auburn lagoons.  Commissioner Gromaski moved to authorize Mr. Miller to negotiate/prepare a Professional Services Agreement with Spicer Engineering, the original engineer on the Auburn lagoons, for design work on the proposed improvements.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Mr. Miller reported on a recent theft of scrap material from the DWS yard.  Security measures, including lighting, will be undertaken to secure the facility.

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, September 26, 2007 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 10:03 a.m.:
Yeas:  Gromaski, Redmond, & Lewandowski

 

Respectfully Submitted by:                            Approved by:

 

 

Julie K. Bowker                                              Gerald M. Redmond
Clerk of the Board                                          Chairman of the Board

WEDNESDAY, SEPTEMBER 26, 2007

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:38 a.m., at 2600 E. Beaver Road, by the Vice-Chairman, Richard Gromaski.

Roll Call:  Richard Gromaski & Robert Lewandowski
                        Excused:  Gerald Redmond

Also present were:  Road Commission Representative:  Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors – Hilda Dijak, Frankenlust; George Augustyniak, Fraser; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee; and Julie Bowker, Clerk of the Board.

Commissioner Lewandowski moved to approve the minutes of the September 12, 2007 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski & Gromaski

PUBLIC INPUT – None

            Commissioner Gromaski moved to approve Change Order #1 with Great Lakes Contracting Enterprises, Inc., contractor on the Bangor Township/State Street Road Water project.  The Vice-Chairman is authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski & Lewandowski

Commissioner Gromaski moved to approve payroll for the period of 9/02/07 through 9/15/07 in the amount of $71,381.14.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski & Gromaski

Commissioner Lewandowski moved to approve the bills of September 26, 2007 in the amount of $326,094.29.  Motion was adopted on a roll call vote:
Yeas:  Gromaski & Lewandowski

            Commissioner Gromaski moved to receive the Dept.’s Monthly Meeting Summary of August 29, 2007.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski & Gromaski

            Commissioner Lewandowski moved to approve a Professional Services Agreement with Spicer Group, Inc., for the Auburn Lagoon project.  The Vice-Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski & Lewandowski

            Mr. Miller reported that Direct Deposit will be implemented soon.

            Mr. Miller reported that a check scanner may soon be implemented through National City Bank.  This technology would allow funds to be accessed sooner with less employee time spent on check processing.

            Commissioner Gromaski moved to approve the attendance of three employees to an MWEA IPP training seminar.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski & Gromaski

            Commissioner Lewandowski moved to approve the attendance of two employees to an MWEA internet training seminar.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski & Lewandowski

            Mr. Miller reported on a settlement issue at the WWTP.

            Mr. Miller stated that a meeting will be held Monday with the City of Bay City to discuss arbitration issues which include master meters and water rates.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, October 10, 2007 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 10:13 a.m.:
Yeas:  Lewandowski & Gromaski

 

Respectfully Submitted by:                            Approved by:

 

 

Julie K. Bowker                                              Gerald M. Redmond
Clerk of the Board                                          Chairman of the Board

WEDNESDAY, OCTOBER 10, 2007

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:51 a.m., at 2600 E. Beaver Road, by the Vice-Chairman, Richard Gromaski.

Roll Call:  Richard Gromaski & Robert Lewandowski
                        Excused:  Gerald Redmond

Also present were:  Road Commission Representative:  Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors – Terry Watson, Bangor; Hilda Dijak, Frankenlust; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee; and Julie Bowker, Clerk of the Board.

Commissioner Gromaski moved to approve the minutes of the September 26, 2007 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski & Gromaski

PUBLIC INPUT – None

            Commissioner Lewandowski moved to approve Payment #2 (Final) to Rohde Bros. Excavating, Inc., contractor on the Portsmouth Township/Trumbull @ Cass Avenue Watermain Replacement project.  The Vice-Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski & Lewandowski

Commissioner Gromaski moved to approve payroll for the period of 9/16/07 through 9/29/07 in the amount of $76,147.45.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski & Gromaski

Commissioner Lewandowski moved to approve the bills of October 10, 2007 in the amount of $188,230.53.  Motion was adopted on a roll call vote:
Yeas:  Gromaski & Lewandowski

            Commissioner Gromaski moved to receive the Dept.’s Monthly Meeting Summary of September 26, 2007.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski & Gromaski

            Bids received and opened on September 26, 2007 for Two Portable Generators were reviewed.  Commissioner Lewandowski moved to award to Cummins Bridgeway, for their low bid price of $53,079.42.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski & Lewandowski

            Mr. Miller reported that the meeting held October 1st with the City of Bay City resulted in the settlement of all issues.  Bay City will draft the agreement for review by the Dept. and local units.

            Mr. Miller updated that Board on the  NPDES Permit and the sediment settlement issue at the WWTP.

            Commissioner Gromaski moved to approve the attendance of K. Miller to an MWEA seminar.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski & Gromaski

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, October 24, 2007 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 10:00 a.m.:
Yeas:  Gromaski & Lewandowski

 

Respectfully Submitted by:                            Approved by:

 

 

Julie K. Bowker                                              Gerald M. Redmond
Clerk of the Board                                          Chairman of the Board

WEDNESDAY, OCTOBER 24, 2007

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:34 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

       Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were:  Road Commission Representative:  Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors – Terry Watson, Bangor; Hilda Dijak, Frankenlust; George Augustyniak, Fraser; Roy DeLorge, Kawkawlin; Gary Brandt, Monitor; Sharon Stalsberg, Pinconning; and Thomas Paige, Williams; Jim Davison & Mel McNally, Kawkawlin Township Trustees; Mike Niederquell, Wade-Trim, Inc.; Dale Gaudreau, resident; and Julie Bowker, Clerk of the Board.

Commissioner Gromaski moved to approve the minutes of the October 10, 2007 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

PUBLIC INPUT – None

            Commissioner Gromaski moved to approve a Professional Services Agreement with Wade-Trim, Inc., for the Bangor Township/Patterson Road Sewer project.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

Commissioner Redmond moved to approve payroll for the period of 9/30/07 through 10/13/07 in the amount of $72,160.84.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Gromaski

Commissioner Gromaski moved to approve the bills of October 24, 2007 in the amount of $167,065.83.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

            Mr. Miller discussed the recent MIOSHA inspection.  A two day inspection resulted in several items which needed to be addressed.  All issues were corrected during the inspection.  Commissioner Redmond moved to receive the MIOSHA report.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Mr. Miller presented a letter from the Bay County Employees’ Retirement System regarding funding for 2007.  They are required to pay 4% to the ERS system for 2007.  The Dept. was already making voluntary payments of 4% to ERS and $100,000 to the VEBA system.  No action is necessary.

            Mr. Miller discussed the Radio Read System.  The system allows meters to be read from the roadway.  The Dept. currently has 200 out of 16,000 meters installed using the radio read system.  They are currently used in areas where meters are hard to access.  Widespread use of this technology would allow meters to be read in a matter of days using fewer employees.

            Mr. Miller reported that the Wastewater Treatment Plant bonds will be paid off in May of 2008 which will require the modification or termination of several contracts with other governmental units.  Commissioner Gromaski moved to approve a search for a legal consultant for this process.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Union negotiations are continuing.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, November 7, 2007 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 9:59 a.m.:
Yeas:  Lewandowski, Gromaski, & Redmond

 

Respectfully Submitted by:                            Approved by:

 

 

Julie K. Bowker                                              Gerald M. Redmond
Clerk of the Board                                          Chairman of the Board

WEDNESDAY, NOVEMBER 7, 2007

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:36 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call:  Gerald Redmond & Richard Gromaski
Excused:  Robert Lewandowski

Also present were:  Road Commission Representative:  Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors – Terry Watson, Bangor; Hilda Dijak, Frankenlust; George Augustyniak, Fraser; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the October 24, 2007 meeting.  Motion was adopted on a roll call vote:
Yeas:  Gromaski & Redmond

PUBLIC INPUT – None

            Mr. Miller updated the Board on water projects completed in 2007.  The Frankenlust Township/S. Euclid & Stone Island Roads Water project is still completing the chlorination process.  The Merritt & Gilford Townships/Munger & Reese Roads Water project, the Kawkawlin Township/Parish & Seven Mile Roads Water project, and the Bangor Township/State Street Road Water project are all complete.

Commissioner Redmond moved to approve payroll for the period of 10/14/07 through 10/27/07 in the amount of $71,302.06.  Motion was adopted on a roll call vote:
Yeas:  Redmond & Gromaski

Commissioner Gromaski moved to approve the bills of November 7, 2007 in the amount of $326,983.81.  Motion was adopted on a roll call vote:
Yeas:  Gromaski & Redmond

            Mr. Miller updated the Board on the WWTP NPDES permit.  The State has approved an extension regarding equalization basin discharges to the Fall of 2011.  Representative Mayes was instrumental in this extension.  The Auburn lagoon piping system has been inspected and found to be in extremely good condition.  A copy of the NPDES permit will be posted in the main office.

            A pump station replacement schedule was reviewed.  Several pump stations will be outfitted with generators in 2008.  Locations will be reviewed with local units.

            Mr. Miller presented revised figures from Consumers Energy for Alternate Energy & Reserved Capacity for electrical services.

            A Statement of Revenue & Expense through the 3rd Quarter was reviewed.  Commissioner Redmond moved to receive the report.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond & Gromaski

            Mr. Miller presented an Investment Performance Report.

            Mr. Miller reported that he has been approached regarding the possible purchase of the surplus elevated water tank from the Merritt/Portsmouth system.

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, November 21, 2007 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 10:14 a.m.:
Yeas:  Gromaski & Redmond

 

Respectfully Submitted by:                            Approved by:

 

 

Julie K. Bowker                                              Gerald M. Redmond
Clerk of the Board                                          Chairman of the Board

WEDNESDAY, NOVEMBER 21, 2007

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:15 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

       Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were:  Road Commission Representative:  Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors – Terry Watson, Bangor; George Augustyniak, Fraser; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee; Mark Diehl, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the November 7, 2007 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

PUBLIC INPUT

            G. Redmond – Wished everyone a happy Thanksgiving.

 

            Commissioner Gromaski moved to approve Change Order #1 (Final) with Meylan Excavating, Inc., contractor on the Merritt & Gilford Townships/Munger and Reese Roads Water project.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

Commissioner Redmond moved to approve payroll for the period of 10/28/07 through 11/10/07 in the amount of $72,139.72.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Gromaski

Commissioner Lewandowski moved to approve the bills of November 21, 2007 in the amount of $322,385.23.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

            Commissioner Redmond moved to receive the Dept.’s Monthly Meeting Summary of October 24, 2007.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Mr. Miller updated the Board on the City of Bay City water rate issue.  A draft of the settlement agreement still has not been received.  The Dept.’s attorney will contact the City’s attorney.

            The 2008 Budget was discussed.  A report of proposed capital expenditures will be presented at the next meeting.

            Mr. Miller wished everyone a happy Thanksgiving.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, December 5, 2007 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 9:26 a.m.:
Yeas:  Redmond, Lewandowski, & Gromaski

 

Respectfully Submitted by:                            Approved by:

 

 

Julie K. Bowker                                              Gerald M. Redmond
Clerk of the Board                                          Chairman of the Board

WEDNESDAY, DECEMBER 5, 2007

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:05 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

       Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were:  Road Commission Representative:  Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors – Terry Watson, Bangor; Hilda Dijak, Frankenlust; George Augustyniak, Fraser; Gary Brandt, Monitor; Sharon Stalsberg, Pinconning; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee; Mike Niederquell, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the November 21, 2007 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

PUBLIC INPUT – None

Commissioner Redmond moved to approve payroll for the period of 11/11/07 through 11/24/07 in the amount of $74,102.74.  Motion was adopted on a roll call vote:
Yeas:  Gromaski, Redmond, & Lewandowski

Commissioner Gromaski moved to approve the bills of December 5, 2007 in the amount of $46,586.76.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Gromaski

            Mr. Miller presented and reviewed the proposed 2008 Capital Improvements Budget.  Commissioner Gromaski moved to receive the report.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Mr.  Miller discussed the proposed 2008 Regional rate.  Numbers continue to be reviewed but a small increase, less than the rate of inflation, is expected.

            Mr. Miller reported on a recent discharge to the WWTP which resulted in an off color influent.  The water was diverted to the equalization basin. The industrial customer who discharged the water has been identified and is working with staff to provide proper treatment of the influent.  The customer will pay for all costs associated with this incident.

            Commissioner Redmond moved to hold a Public Hearing on December 19, 2007 for the 2008 Budget.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, December 19, 2007 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 10:33 a.m.:
Yeas:  Redmond, Lewandowski, & Gromaski

 

Respectfully Submitted by:                            Approved by:

 

 

Julie K. Bowker                                              Gerald M. Redmond
Clerk of the Board                                          Chairman of the Board

WEDNESDAY, DECEMBER 19, 2007

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:30 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

       Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were:  Road Commission Representative:  Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; Bill Schubert, Water Superintendent; James Marter, Accounting Manager; Supervisors – Terry Spegel, Hampton; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee; Erich Smith and Mike Niederquell, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the December 5, 2007 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

PUBLIC INPUT

            T. Paige – Wished everyone a Merry Christmas, Happy New Year, & happy holidays.

            T. Spegel – Also wished everyone seasons greetings.

            Commissioner Lewandowski moved to approve Payment #2 (Final) to Mid-State Earthworks, Inc., contractor on the Frankenlust Township/S. Euclid & Stone Island Roads Water project.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

Commissioner Gromaski moved to approve payroll for the period of 11/25/07 through 12/08/07 in the amount of $77,507.09.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Gromaski

Commissioner Gromaski moved to approve the bills of December 19, 2007 in the amount of $260,272.06.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

            Mr. Miller discussed the ongoing WWTP Needs Assessment being performed by Tetra Tech.  One element to be determined is the capacity necessary during a 25 year rain event.  Mr. Miller reported that the Auburn lagoon would be one alternative to alleviate any shortage of capacity.  The Michigan Water Association has chosen the Dept.’s Needs Assessment results to be presented at their June conference.

            Mr. Miller reported that contract talks are continuing with union representatives.  Commissioner Redmond moved to approve a Letter of Agreement with Union Local #546 to provide for a contract extension.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Redmond moved to approve the attendance of eight employees to the AWWA Joint Expo/Operator’s Day seminar.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Commissioner Redmond moved to recess the meeting to conduct business of the Road Department.  Motion was adopted on a roll call vote at 9:45 a.m.:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Commissioner Gromaski moved to reconvene the meeting.  Motion was adopted on a roll call vote at 10:13 a.m.:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Redmond moved to open the Public Hearing to review the 2007 Budget.  Motion was adopted on a roll call vote at 10:15 a.m.:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

The 2008 Budget was reviewed by Mr. Miller & Mr. Marter.

            Commissioner Gromaski moved to close the hearing.  Motion was adopted on a roll call vote at 10:32 a.m.:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Commissioner Redmond moved to adopt the 2008 Budget.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Redmond offered the following  resolution  and moved for its adoption:

            WHEREAS, the Board of County Road Commissioners of the County of Bay ("Bay County Road Commission") will now discuss strategy and negotiations connected with the negotiation of a collective bargaining agreement between the Bay County Road Commission and Union Local #546, and

            WHEREAS, Mr. Miller, a negotiating party, requests a closed hearing, and

            WHEREAS, Section 8 (c) of the Open Meetings Act allows the Bay County Road Commission to meet in a closed session for the aforesaid purposes upon the request of a negotiating party,

            THEREFORE, BE IT RESOLVED by the Bay County Road Commission that it meet in a closed session for the aforesaid purposes, pursuant to the provisions of Section 8 (c) of the Open Meetings Act.

Motion was adopted on a roll call vote at 10:33 a.m.:
Yeas:  Redmond, Lewandowski, & Gromaski

            Commissioner Redmond moved to reconvene to the regular meeting.  Motion was adopted on a roll call vote at11:09 a.m.:
Yeas:  Lewandowski, Gromaski, & Redmond

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Thursday, January 3, 2008 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 11:10 a.m.:
Yeas:  Gromaski, Redmond, & Lewandowski

 

Respectfully Submitted by:                            Approved by:

 

 

Julie K. Bowker                                              Gerald M. Redmond
Clerk of the Board                                          Chairman of the Board