Bay County Department of Water and Sewer
Bay County Department of Water and Sewer

Bay County Department of Water and Sewer
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2008 Board Minutes

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WEDNESDAY, JANUARY 3, 2008

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:52 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

       Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were:  Road Commission Representative:  Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors – George Augustyniak, Fraser; and Gary Brandt, Monitor; Jim Davison, Kawkawlin Township Trustee; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the December 19, 2007 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

PUBLIC INPUT – None

Commissioner Gromaski moved to approve payroll for the period of 12/09/07 through 12/22/07 in the amount of $93,881.25.  Motion was adopted on a roll call vote:
Yeas:  Gromaski, Redmond, & Lewandowski

Commissioner Redmond moved to approve the bills of January 3, 2008 in the amount of $99,755.70.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Gromaski

            Commissioner Lewandowski moved to receive the Dept.’s Monthly Meeting Summary of December 5, 2007.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Commissioner Lewandowski moved to approve Amendment #1 to the Professional Services Agreement with Spicer Group, Inc., for the Construction Specification Document Revision.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Redmond moved to approve a salary adjustment for 2008 for Supervisory & Administrative personnel based on the increase in health care premiums.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, January 16, 2008 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 10:05 a.m.:
Yeas:  Lewandowski, Gromaski, & Redmond

 

Respectfully Submitted by:                            Approved by:

 

 

Julie K. Bowker                                              Gerald M. Redmond
Clerk of the Board                                          Chairman of the Board

WEDNESDAY, JANUARY 16, 2008

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:35 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

       Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were:  Road Commission Representative:  Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors – Terry Watson, Bangor; Hilda Dijak, Frankenlust; George Augustyniak, Fraser; Terry Spegel, Hampton; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison and Melvin McNally, Kawkawlin Township Trustees; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the January 3, 2008 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

PUBLIC INPUT – None

            Mr. Miller discussed the proposed WSS #1-Portsmouth Township/Agnes, Mary, &Trumbull Roads, and 25th Street Water project.  Commissioner Redmond moved to approve negotiating for engineering services for the project.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

Commissioner Gromaski moved to approve payroll for the period of 12/23/07 through 1/05/08 in the amount of $73,217.03.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Gromaski

Commissioner Gromaski moved to approve the bills of January 16, 2008 in the amount of $139,954.52.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

            Mr. Miller & Mr. Schubert discussed the problems with bidding for copper purchases.  Most distributors will only hold their prices for a week.  Commissioner Lewandowski moved to allow the Dept. to take quotes for the purchase of copper.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Mr. Miller updated the Board on the WWTP Needs Assessment.  Tetra Tech will present information at a meeting to be held on February 8th.

            Mr. Miller reported that the recent influent incident has been satisfactorily resolved.  The industrial customer involved has reimbursed the Dept. for all extra expenses incurred.

            Mr. Miller reported that the Dept. is now selling its waste oil to Crystal Flash instead of paying to have it hauled away.

            Mr. Miller reported that the retention basin system may be adequate to handle the 25 year rain event required.  The Needs Assessment will address this issue.

            Commissioner Redmond moved to approve the attendance of three employees to the Joint Expo seminar.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Commissioner Gromaski moved to approve the attendance of one person to an MWEA Biosolids seminar.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Mr. Miller reported that a draft of the settlement agreement with the City of Bay City has been received.  Legal counsel will review.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, January 30, 2008 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 9:55 a.m.:
Yeas:  Gromaski, Redmond, & Lewandowski

 

Respectfully Submitted by:                            Approved by:

 

 

Julie K. Bowker                                              Gerald M. Redmond

Clerk of the Board                                          Chairman of the Board
WEDNESDAY, JANUARY 30, 2008

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:48 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

       Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were:  Road Commission Representative:  Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; James Marter; Supervisors – Terry Watson, Bangor; George Augustyniak, Fraser; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the January 16, 2008 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

PUBLIC INPUT – None

            Mr. Miller discussed a small overflow which occurred at the plant.  A pump failure allowed approximately 500 gallons of effluent to overflow.  It was immediately contained and cleaned up.  Reporting of any overflow, regardless of its magnitude, is required by law.

            Mr. Miller reported that three firms will be contacted for engineering services for the proposed WSS #1-Portsmouth Township/Agnes, Mary, &Trumbull Roads, and 25th Street Water project.

Commissioner Redmond moved to approve payroll for the period of 1/06/08 through 1/19/08 in the amount of $93,775.19.  Motion was adopted on a roll call vote:
Yeas:  Gromaski, Redmond, & Lewandowski

Commissioner Gromaski moved to approve the bills of January 30, 2008 in the amount of $93,268.77.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Gromaski

            Mr. Miller presented an Investment Earnings Report for 2007.

            Mr. Miller reported that Ken Schott will retire effective March 13th.

            Mr. Miller reviewed several recent issues at the WWTP.  An effluent pump which failed has been replaced.  A supply of replacement parts have been ordered for the Motorola SCADA pump station monitoring system.  Revisions have been made to the grate system after a section fell onto the drive chain causing damage.

            Mr. Miller reported on issues with the City of Bay City/Out-City water customers.  A meeting will be held January 31st to discuss proposed 2008 capital improvements, master meters, and the draft settlement agreement.  The City’s proposed meter replacement project was also discussed.

            Mr. Miller reported that all contract issues have been discussed with Union Local #546 officials and negotiations are going very well.  A draft of the proposed contract will be available soon.

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, February 13, 2008 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 10:17 a.m.:
Yeas:  Lewandowski, Gromaski, & Redmond

 

Respectfully Submitted by:                            Approved by:

 

 

Julie K. Bowker                                              Gerald M. Redmond

Clerk of the Board                                          Chairman of the Board
WEDNESDAY, FEBRUARY 13, 2008

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:29 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.


Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski


Also present were: Road Commission Representative: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors – Terry Watson, Bangor; George Augustyniak, Fraser; Terry Spegel, Hampton; and Gary Brandt, Monitor; Jim Davison, Kawkawlin Township Trustee; and Julie Bowker, Clerk of the Board.


Commissioner Redmond moved to approve the minutes of the January 30, 2008 meeting. Motion was adopted on a roll call vote:

Yeas: Lewandowski, Gromaski, & Redmond


PUBLIC INPUT – None


Commissioner Redmond moved to approve payroll for the period of 1/20/08 through 2/02/08 in the amount of $68,971.12. Motion was adopted on a roll call vote:

Yeas: Gromaski, Redmond, & Lewandowski


Commissioner Gromaski moved to approve the bills of February 13, 2008 in the amount of $347,343.96. Motion was adopted on a roll call vote:

Yeas: Redmond, Lewandowski, & Gromaski


Commissioner Lewandowski moved to receive the Dept.’s Monthly Meeting Summary of January 30, 2008. Motion was adopted on a roll call vote:

Yeas: Lewandowski, Gromaski, & Redmond


Mr. Miller discussed pending issues with the City of Bay City. Monthly meetings will be held. A draft of the Settlement Agreement has been received and proposed revisions will be reviewed. Bay City has approved the sale of bonds for the automated meter reading system.


Commissioner Gromaski moved to approve the attendance of K. Miller to the 2008 Borchardt Conference. Motion was adopted on a roll call vote:

Yeas: Gromaski, Redmond, & Lewandowski


Mr. Miller reported that Tetra Tech held a tele-conference on Friday, February 8th. Various aspects of the WWTP were reviewed.


Mr. Miller reported that a meeting will be held February 21st with the MDEQ. The elimination of discharges from the equalization basin will be discussed. The acquisition of the Auburn Lagoon may not be necessary but may be advisable. Meetings with Auburn will continue.


Mr. Miller stated that there have been only two watermain breaks this winter. There have been meters that have frozen. The Dept. will repair/replace frozen meters.


Mr. Miller & Mr. Marter attended the Bangor Township Board meeting held Monday, February 11th. It was recommended that the township lower water rates and raise sewer rates for their customers. The net affect to the average homeowner would be a reduction in total fees.


Hampton Township’s contract with the City of Bay City for water and sewer services was discussed. The contract expires in June of 2010.


T. Spegel and T. Watson praised the Dept. of Water & Sewer staff for their professional manner in conducting business.


There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, February 27, 2008 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 9:54 a.m.:

Yeas: Redmond, Lewandowski, & Gromaski

Respectfully Submitted by: Approved by:


Julie K. Bowker Gerald M. Redmond

Clerk of the Board Chairman of the Board

WEDNESDAY, FEBRUARY 27, 2008

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:53 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.


Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski


Also present were: Road Commission Representative: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representative: Bill Schubert, Water Superintendent; Supervisors – Terry Watson, Bangor; George Augustyniak, Fraser; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee; Mark Norton, Civil Engineering Consultants; and Julie Bowker, Clerk of the Board.


Commissioner Redmond moved to approve the minutes of the February 13, 2008 meeting. Motion was adopted on a roll call vote:

Yeas: Lewandowski, Gromaski, & Redmond


PUBLIC INPUT – None


Commissioner Lewandowski moved to approve a Professional Services Agreement with Spicer Group, Inc., for the WWS #1/Portsmouth Township/Agnes, Mary, & Trumbull Roads, and 25th Street Water project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:

Yeas: Gromaski, Redmond, & Lewandowski


Commissioner Redmond moved to approve payroll for the period of 2/03/08 through 2/16/08 in the amount of $70,371.40. Motion was adopted on a roll call vote:

Yeas: Redmond, Lewandowski, & Gromaski


Commissioner Redmond moved to approve the bills of February 27, 2008 in the amount of $72,171.29. Motion was adopted on a roll call vote:

Yeas: Lewandowski, Gromaski, & Redmond


Mr. Schubert reported on the Stage 2 Disinfection update. Quotes are being obtained for samples.


Mr. Schubert stated that Hampton Township has officially requested information regarding possible connection costs to the Wastewater Treatment Plant facilities when their contract with the City of Bay City expires in 2010. Hampton Township would like to evaluate the costs of both systems.


Mr. Schubert reported that a company has requested to perform a chemical feed trial at the WWTP. There would be no cost to the Dept. The technology is currently being used at Bay View Foods and the Linwood Rest Area.


Mr. Schubert updated the Board on the WWTP Need Assessment.


Mr. Schubert presented a letter from the U.S. Dept. of Agriculture, Rural Development relative to the possible early payment of the outstanding Merritt/Portsmouth Townships Bond Issue. The Department has determined that no funds are currently available for early payment. Commissioner Gromaski moved to receive the letter. Motion was adopted on a roll call vote:

Yeas: Gromaski, Redmond, & Lewandowski


Mr. Schubert reported that the 2006-07 True-Up has been received from the City of Bay City. Staff is currently reviewing the document.


There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, March 12, 2008 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:09 a.m.:

Yeas: Redmond, Lewandowski, & Gromaski


Respectfully Submitted by:                            Approved by:

 

 

Julie K. Bowker                                              Gerald M. Redmond

Clerk of the Board                                          Chairman of the Board
WEDNESDAY, MARCH 12, 2008

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:22 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

       Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were:  Road Commission Representative:  Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; – Terry Watson, Bangor; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison & Mel McNally, Kawkawlin Township Trustees; Mark Norton, Civil Engineering Consultants; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the February 27, 2008 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

PUBLIC INPUT – None

            Commissioner Gromaski moved to approve a contract with Nelson Tank Engineering & Consulting, Inc. for the warranty inspection on the Monitor Township/Elevated Tank project.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

Commissioner Redmond moved to approve payroll for the period of 2/17/08 through 3/01/08 in the amount of $71,676.58.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Gromaski

Commissioner Redmond moved to approve the bills of March 12, 2008 in the amount of $2,032,567.83.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

            Commissioner Lewandowski moved to receive the Dept.’s Monthly Meeting Summary of February 27 2008.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Gromaski moved to receive a Statement of Revenue & Expense for 2007.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Commissioner Lewandowski moved to approve an Alternate Electrical Service Contract with Consumers Energy Company.  The Chairman is authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Mr. Miller discussed National City’s new check management system, Positive Pay, which will help prevent check fraud.

            Mr. Miller discussed issues with the City of Bay City.  The response to the City’s draft settlement agreement is being reviewed with legal counsel.  The 2006-07 True-Up is still being reviewed.

            Commissioner Redmond moved to approve the attendance of one person to the AWWA Spring Regional Meeting.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Mr. Miller discussed proposed equipment purchases at the WWTP.  A fork lift truck may be purchased instead of the vehicle in the budget.

            Mr. Miller reported on discussions held with the City of Essexville regarding the possibility of assisting them with O & M at their WWTP.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, March 26, 2008 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 10:56 a.m.:
Yeas:  Redmond, Lewandowski, & Gromaski

Respectfully Submitted by:                            Approved by:

Julie K. Bowker                                              Gerald M. Redmond
Clerk of the Board                                          Chairman of the Board

WEDNESDAY, MARCH 26, 2008

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:35 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

       Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were:  Road Commission Representative:  Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors – Terry Watson, Bangor; George Augustyniak, Fraser; Terry Spegel, Hampton; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee; Patrick Beson, County Commissioner; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the March 12, 2008 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

PUBLIC INPUT

            G. Augustyniak – Questioned the recent salmonella water contamination in Colorado.

            K. Miller – One of the reasons microfiltration should be considered for improvements to any treatment plant.

 

            Mr. Miller discussed proposed improvements to the Bangor Township/Westlawn @ Fisher Pump Station.  Storm water could be an issue.  The pump station has access to two outlets, Columbia and Two Mile.

Commissioner Redmond moved to approve payroll for the period of 3/02/08 through 3/15/08 in the amount of $109,945.45.  Motion was adopted on a roll call vote:
Yeas:  Gromaski, Redmond, & Lewandowski

Commissioner Gromaski moved to approve the bills of March 26, 2008 in the amount of $459,729.99.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Gromaski

            Commissioner Lewandowski moved to approve the attendance of two employees to the Michigan Rural Water Assoc. Hands-On Training.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Mr. Miller reported that the Dept. is conducting a periodic evaluation of banking services.

            Mr. Miller discussed several issues at the Wastewater Treatment Plant:  an energy conservation committee is being developed; operations & maintenance; yearly testing of the holding tanks; chemical testing preliminary results show a reduction in phosphorous, ammonia, & odors; the grit chamber is undergoing repairs; Hampton Township’s & the City of Essexville’s operation and maintenance cost projections both short term and long term.

            Mr. Miller updated the Board on Union negotiations.

            Mr. Miller reported that responses have been sent to the City of Bay City regarding both their 2006-07 Water True-Up figures and the proposed settlement agreement.

            Recent situations at the administrative office have prompted a look at security improvements.  The Board will be kept informed.

            Health care providers for physicals and work place injuries were discussed.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, April 9, 2008 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 10:11 a.m.:
Yeas:  Gromaski, Redmond, & Lewandowski

Respectfully Submitted by:                            Approved by:

Julie K. Bowker                                              Gerald M. Redmond
Clerk of the Board                                          Chairman of the Board

WEDNESDAY, APRIL 9, 2008

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:32 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond & Robert Lewandowski
Excused:  Richard Gromaski

Also present were:  Road Commission Representatives:  Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors – Terry Watson, Bangor; George Augustyniak, Fraser; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee; Mark Norton, Civil Engineering Consultants; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the March 26, 2008 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski & Redmond

PUBLIC INPUT – None

            Commissioner Redmond moved to advertise for a May 7, 2008 bid opening for the Bangor Township/Patterson Road Sewer project.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond & Lewandowski

Commissioner Lewandowski moved to approve payroll for the period of 3/16/08 through 3/29/08 in the amount of $69,125.43.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski & Redmond

Commissioner Redmond moved to approve the bills of April 9, 2008 in the amount of $490,859.87.  Motion was adopted on a roll call vote:
Yeas:  Redmond & Lewandowski

            Mr. Miller reported that the renewal amount to provide liability insurance from MCRCSIP is less than last year.  The pool has also begun covering for Boiler & Machinery insurance which will eliminate a separate payment for that coverage.

            Mr. Miller updated the Board on the recent rain event at the Wastewater Treatment Plant.  There was 1.68” of rain and the plant was treating up to 16 million gallons a day.  The retention basin was unable to handle all the water and 3.2 million gallons of partially treated water was released.

            A discussion was held relative to the County Board of Commissioners.

            There was a power outage at the plant on April 3rd which was caused by a raccoon.  The backup generator was used successfully.

            The bond for the Wastewater Treatment Plant is scheduled to be paid off on May 1, 2008.

            The sludge holding tanks are at capacity and the press will operate until weight restrictions are lifted and hauling can begin.

            Mr. Miller reported on his meeting with the City of Bay City regarding the True-Up and Settlement Agreement.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, April 23, 2008 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 10:00 a.m.:
Yeas:  Lewandowski & Redmond

 

Respectfully Submitted by:                            Approved by:

 

 

Julie K. Bowker                                              Gerald M. Redmond
Clerk of the Board                                          Chairman of the Board

WEDNESDAY, APRIL 23, 2008   

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:45 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

       Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were:  Road Commission Representative:  Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; Bill Schubert, Water Superintendent; and James Marter, Accounting Manager; Supervisors – Terry Watson, Bangor; Hilda Dijak, Frankenlust; Roy DeLorge, Kawkawlin; and Gary Brandt, Monitor; Jim Davison & Mel McNally, Kawkawlin Township Trustees; Stu Reid & Julie Ellis, Weinlander Fitzhugh; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the April 9, 2008 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

PUBLIC INPUT

            H. Dijak – The bond payment for Frankenlust Township is the last one.

 

Commissioner Lewandowski moved to approve payroll for the period of 3/30/08 through 4/12/08 in the amount of $69,969.28.  Motion was adopted on a roll call vote:
Yeas:  Gromaski, Redmond, & Lewandowski

Commissioner Gromaski moved to approve the bills of April 23, 2008 in the amount of $451,583.71.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Gromaski

            Commissioner Gromaski moved to approve the attendance of 4 employees to a pump hydraulic course.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Mr. Miller outlined improvements being made to their driveway.

            Mr. Miller reported that a collection point in Bangor Township has been vandalized by dumping various objects in the manhole.

            Mr. Miller reported that the trucking of biosolids has gone smoothly.

            Quotes received for a Polymer Pump were reviewed.  Commissioner Redmond moved to award to Detroit Pump and Manufacturing Company, for their low quote of $7,998.00.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Mr. Miller stated that Consumers Energy has repaired the transformer damaged by a raccoon.

            The meeting was opened to S. Reid and J. Ellis, who reviewed the 2007 Financial Reports.

            Mr. Miller reported on talks with the City of Bay City.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, May 7, 2008 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 10:29 a.m.:
Yeas:  Redmond, Lewandowski, & Gromaski

 

Respectfully Submitted by:                            Approved by:

 

 

Julie K. Bowker                                              Gerald M. Redmond
Clerk of the Board                                          Chairman of the Board

WEDNESDAY, MAY 7, 2008   

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:58 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

       Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were:  Road Commission Representative:  Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors – Terry Watson, Bangor; George Augustyniak, Fraser; Ben DuRussell, Merritt; and Gary Brandt, Monitor; Jim Davison, Kawkawlin Township Trustee; Mike Niederquell & Mike Nielsen, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board.

            Bids were received and opened for the Bangor Township/Patterson Road Sewer project.  Commissioner Gromaski moved to refer for review.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

Commissioner Redmond moved to approve the minutes of the April 23, 2008 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

PUBLIC INPUT – None

Commissioner Gromaski moved to approve payroll for the period of 4/13/08 through 4/26/08 in the amount of $69,174.50.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Gromaski

Commissioner Redmond moved to approve the bills of May 7, 2008 in the amount of $238,120.71.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

            Commissioner Lewandowski moved to receive the Dept.’s Monthly Meeting Summary of April 23, 2008.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Mr. Miller reviewed the Statement of Revenue and Expense for the 1st quarter.

            Mr. Miller presented a letter from L.M. Satkowaik requesting to extend their 2007 asphalt patching prices to 2008.  Commissioner Gromaski moved to approve the extension.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Mr. Miller discussed ongoing improvements to the Dept.’s driveway.  Drainage work was added to the project.  Commissioner Redmond moved to advertise for a May 21, 208 bid opening for the driveway resurfacing.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Mr. Miller reported that biosolids hauling has gone well.

            Mr. Miller reported that the pump station located in Bangor Township at the Westlawn-Fisher intersection area has been inspected for possible improvements.

            Mr. Miller updated the Board on talks with the City of Bay City.  The proposed water rates for 2008-2009 will be $1.93/ccf.  The City has indicated that they are tentatively planning to implement master meter billing as of June 1, 2008.  A discussion was held.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, May 21, 2008 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 10:45 a.m.:
Yeas:  Gromaski, Redmond, & Lewandowski

 

Respectfully Submitted by:                            Approved by:

 

 

Julie K. Bowker                                              Gerald M. Redmond
Clerk of the Board                                          Chairman of the Board

WEDNESDAY, MAY 21, 2008   

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:41 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

       Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were:  Road Commission Representative:  Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors – Terry Watson, Bangor; Hilda Dijak, Frankenlust; Ben DuRussell, Merritt; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison & Mel McNally, Kawkawlin Township Trustees; John Billette, Civil Engineering Consultants; and Judi Deaton, Acting Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the May 7, 2008 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

PUBLIC INPUT – None

            Mr. Miller updated the Board on the WSS #1/Portsmouth Township/Agnes, Mary, & Trumbull Roads, and 25th Street Water project.

            The Bangor Township/N. Euclid Road Water project was discussed.  Commissioner Gromaski moved to approve a Professional Services Agreement with Wade-Trim, Inc.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            The Bangor Township/Patterson Road Sewer project was discussed.  An additional permit and easement needs to be obtained prior to the bid award.

Commissioner Redmond moved to approve payroll for the period of 4/27/08 through 5/10/08 in the amount of $69,215.01.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Gromaski

Commissioner Gromaski moved to approve the bills of May 21, 2008 in the amount of $149,004.59.  Motion was adopted on a roll call vote:
Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Redmond moved to approve the attendance of  one employee to the MWEA Annual Conference.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Mr. Miller presented quotes for a used fork lift truck.  Commissioner Lewandowski moved to purchase the Caterpillar Fork Lift Truck from Fraza Forklifts for $9,900.00.  Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Mr. Miller updated the Board regarding the Regional WWTP and collection system. 

            Bids were received and opened for the Modification & Resurfacing of the WWTP Driveway Entrance.  Commissioner Lewandowski moved to award to Pyramid Paving for their low bid price of $25,276.00.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Mr. Miller stated that the touch pad operating system on the press has failed.  Base repairs through the manufacturer are estimated at approximately $10,475.00.  Replacement of the system through Standard Electric would cost $11,102.00 and would improve reliability with an additional touch pad located in the control room.  Mr. Miller recommended purchasing the equipment from Standard Electric.  The Board concurred with funds coming from the annual O/M fund charged to the Biosolids Building.

            Mr. Miller stated that he and Mr. Marter will review banking operations.

            Mr. Miller reported on the status of the VEBA account.

            Mr. Miller reported on a recent increase in liability insurance due to a change in the ISO fire rating.  Mr. Miller will contact the Bangor Township Fire Dept. to inquire about possible solutions to raise the ISO rate.

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, June 4, 2008 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 10:34 a.m.:
Yeas:  Gromaski, Redmond, & Lewandowski

 

Respectfully Submitted by:                            Approved by:

 

 

Julie K. Bowker                                              Gerald M. Redmond
Clerk of the Board                                          Chairman of the Board

WEDNESDAY, JUNE 4, 2008   

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:41 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

       Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were:  Road Commission Representative:  Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors – Terry Watson, Bangor; Hilda Dijak, Frankenlust; George Augustyniak, Fraser; Terry Spegel, Hampton; Gary Brandt, Monitor; and Thomas Paige, Williams; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the May 21, 2008 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

PUBLIC INPUT – None

            The WSS #1/Portsmouth Township/Agnes, Mary, & Trumbull Roads, and 25th Street Water project was discussed.  A large number of easements will be required for the project.  Mr. Miller reported that a master meter is located at Trumbull & 25th and would need to be upgraded which is not advisable at this time.  Commissioner Redmond moved to scale back the project to just Agnes & Mary Streets and possibly loop the system for 2008 completion.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Gromaski moved to approve a Professional Services Agreement for Construction Engineering with Wade-Trim, Inc. for the Bangor Township/Patterson Road Sewer project.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

Commissioner Redmond moved to approve payroll for the period of 5/11/08 through 5/24/08 in the amount of $67,534.02.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

Commissioner Gromaski moved to approve the bills of June 4, 2008 in the amount of $366,702.47.  Motion was adopted on a roll call vote:
Yeas:  Gromaski, Redmond, & Lewandowski

            Commissioner Gromaski moved to advertise for a July 2, 2008 bid opening for a Pick-Up Truck.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Lewandowski, & Gromaski

            Commissioner Redmond moved to receive and print the following letter from Gary Majeske, President of Meadow Lake Association:

Motion was adopted on a roll call vote:
                                    Yeas:  Lewandowski, Gromaski, & Redmond

            Mr. Miller discussed VEBA funding.  The actuarial valuation has determined that a contribution of $412,000 would be necessary to fully fund the account.  Mr. Marter has recommended increasing the VEBA funding.  This would not cause any funds to raise rates.  Commissioner Redmond moved to increase VEBA funding for 2008 from $245,000 to $412,000.  Motion was adopted on a roll call vote:
                                    Yeas:  Gromaski, Redmond, & Lewandowski

            Director’s Report – Driveway Improvements – Meeting with DEQ Relative to Hampton Township & City of Essexville – Energy Conservation Committee Suggestions – City of Bay City Meeting June 13th – Union Contract under Review by Union.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, June 18, 2008 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 10:09 a.m.:
Yeas:  Redmond, Lewandowski, & Gromaski

Respectfully Submitted by:                            Approved by:

 

 

Julie K. Bowker                                              Gerald M. Redmond
Clerk of the Board                                          Chairman of the Board

    

WEDNESDAY, JUNE 18, 2008   

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:32 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

       Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were:  Road Commission Representative:  Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors – Terry Watson, Bangor; Hilda Dijak, Frankenlust; George Augustyniak, Fraser; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the June 4, 2008 meeting.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

PUBLIC INPUT – None

Bids received and opened on May 7, 2008 for the Bangor Township/Patterson Road Sewer were reviewed.  Because the bids came in higher than expected, only the base bid scope of work will be constructed.  Commissioner Gromaski moved to award to CRS/Shaw Contracting Company, for their low bid price of $322,976.75.  The award is contingent upon receiving a permit from DEQ and an easement from the railroad.  Motion was adopted on a roll call vote:
                        Yeas:  Gromaski, Redmond, & Lewandowski

Commissioner Redmond moved to approve payroll for the period of 5/25/08 through 6/07/08 in the amount of $70,742.95.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Lewandowski, & Gromaski

Commissioner Gromaski moved to approve the bills of June 18, 2008 in the amount of $249,924.10.  Motion was adopted on a roll call vote:
Yeas:  Lewandowski, Gromaski, & Redmond

Commissioner Lewandowski moved to receive the Dept.’s Monthly Meeting Summary of May 21, 2008.  Motion was adopted on a roll call vote:
                        Yeas:  Gromaski, Redmond, & Lewandowski

Commissioner Redmond moved to advertise for a July 2, 2008 bid opening for Administration Building Security Improvements.  Motion was adopted on a roll call vote:
                        Yeas:  Redmond, Lewandowski, & Gromaski

Mr. Miller reported on a recent invoice from MCRCSIP for increased premiums for fire protection.  The Dept. was dropped from an “A” rating to a “B” rating.  Mr. Miller reviewed the situation with MCRCSIP representatives and pointed out the mutual aid agreement with the City of Bay City and the location of a fire station on Smith Street.  It was determined that the Dept.’s rating would not be lowered.

Mr. Miller reported on several issues at the WWTP:  Recent rains have not caused an increase in water to the WWTP; the DEQ recently conducted an inspection; the City of Essexville is considering a possible connection to the West Bay County system – Pump station #13 valve failure and possible improvements to this pump station.

Mr. Miller reported on his recent meeting with the City of Bay City.

Mr. Miller presented proposed revisions to the Fringe Benefit Policy for Supervisory & Administrative Personnel.  The revisions reflect language changes in Union Local #546’s proposed contract.  Commissioner Redmond moved to approve revisions to the Fringe Benefit Policy.  Motion was adopted on a roll call vote:
                        Yeas:  Lewandowski, Gromaski, & Redmond

Commissioner Gromaski offered the following resolution and moved for its adoption:

WHEREAS, the Board of County Road Commissioners of the County of Bay ("Bay County Road Commission") will now discuss strategy and negotiations connected with the negotiation of a collective bargaining agreement between the Bay County Road Commission and Union Local #546, and

WHEREAS, Mr. Miller, a negotiating party, requests a closed hearing, and

WHEREAS, Section 8 (c) of the Open Meetings Act allows the Bay County Road Commission to meet in a closed session for the aforesaid purposes upon the request of a negotiating party,

THEREFORE, BE IT RESOLVED by the Bay County Road Commission that it meet in a closed session for the aforesaid purposes, pursuant to the provisions of Section 8 (c) of the Open Meetings Act.

Motion was adopted on a roll call vote at 9:57 a.m.:
Yeas:  Gromaski, Redmond, & Lewandowski

Commissioner Lewandowski moved to reconvene to the regular meeting.  Motion was adopted on a roll call vote at10:25 a.m.:
Yeas:  Redmond, Lewandowski, & Gromaski

Commissioner Redmond moved to approve the Labor Agreement with Union Local #546.  The Contract is effective from January 1, 2008 through December 31, 2011.  Provisions are retroactive to January 1, 2008.  Motion was adopted on a roll call vote:
                        Yeas:  Lewandowski, Gromaski, & Redmond

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, July 2, 2008 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 10:27 a.m.:
Yeas:  Gromaski, Redmond, & Lewandowski

 

Respectfully Submitted by:                Approved by:

 

 

Julie K. Bowker                                  Gerald M. Redmond
Clerk of the Board                              Chairman of the Board

    

WEDNESDAY, JULY 2, 2008   

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:02 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were: Road Commission Representative: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors - Terry Watson, Bangor; Hilda Dijak, Frankenlust; George Augustyniak, Fraser; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee; and Julie Bowker, Clerk of the Board.

Bids were received and opened for Administration Building Renovations. Commissioner Gromaski moved to Serenus Johnson for their low bid of $10,975.00. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond, & Lewandowski

Bids were received and opened for a Pick-Up Truck. No bids were received. The vehicle will be rebid at a later date.

Commissioner Redmond moved to approve the minutes of the June 18, 2008 regular meeting and executive session. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Gromaski, & Redmond

PUBLIC INPUT - None

Commissioner moved to approve Payment #4 (Final) to Meylan Excavating, Inc., contractor on the Merritt & Gilford Townships/Munger & Reese Roads Water project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Gromaski

Commissioner Redmond moved to approve payroll for the period of 6/08/08 through 6/21/08 in the amount of $100,648.77. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Gromaski, & Redmond

Commissioner Gromaski moved to approve the bills of July 2, 2008 in the amount of $178,772.35. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond, & Lewandowski

Commissioner Redmond moved to receive the Dept.'s Monthly Meeting Summary of June 18, 2008. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Gromaski

Commissioner Gromaski was excused to attend a Retirement Board meeting.

Commissioner Lewandowski moved to approve a Professional Services Agreement with Tetra Tech, Inc. for various studies. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Lewandowski & Redmond

Commissioner Redmond moved to post for an open CSR position. Motion was adopted on a roll call vote:
Yeas: Redmond & Lewandowski

Mr. Miller reported that the recent rain event was handled without problems. Generators were required at several pump stations that lost power.

Mr. Miller presented quotes for floor cleaning in the Control Building. Commissioner moved to award to Stanley Steemer, for their low quote of $4,500.00. Motion was adopted on a roll call vote:
Yeas: Lewandowski & Redmond

Mr. Miller discussed the need to replace the grit auger chute. There is only one supplier for this item. Commissioner Redmond moved to purchase the grit auger chute from WSG Solutions for their quote of $8,151.50. Motion was adopted on a roll call vote:
Yeas: Redmond & Lewandowski

Mr. Miller reported that Douglas Koss, an Operations Supervisor at the WWTP, has received the Operations Professional of the Year from the MWEA.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, July 16, 2008 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:33 a.m.:
Yeas: Lewandowski & Redmond

Respectfully Submitted by:
Julie K. Bowker
Clerk of the Board

Approved by:
Gerald M. Redmond
Chairman of the Board

WEDNESDAY, JULY 16, 2008   

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:25 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were: Road Commission Representative: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; Bill Schubert, Water Superintendent; and Douglas Koss, Plant Operator; Supervisors - Terry Watson, Bangor; George Augustyniak, Fraser; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison and Mel McNally, Kawkawlin Township Trustees; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the July 2, 2008 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Gromaski, & Redmond

PUBLIC INPUT - None

Commissioner Gromaski moved to approve a Professional Services Agreement with Wade-Trim, Inc. for the Bangor Township/Englund Drive Water project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond, & Lewandowski

Commissioner Gromaski moved to approve a Professional Services Agreement with Wade-Trim, Inc. for the Bangor Township/Euclid Avenue Sewer project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond & Gromaski
Nays: Lewandowski

Commissioner Redmond moved to approve payroll for the period of 6/22/08 through 7/05/08 in the amount of $72,724.17. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Gromaski, & Redmond

Commissioner Gromaski moved to approve the bills of July 16, 2008 in the amount of $269,682.69. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond, & Lewandowski

Commissioner Redmond moved to approve the attendance of two employees to an Advanced Cross Connection Training Seminar. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Gromaski

WWTP: Annual maintenance review underway; Testing for permit renewals; Remote control system for press installed; Fuel surcharges.

An Accomplishment Award was presented to Douglas Koss for being named Operations Professional of the Year by the MWEA.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, July 30, 2008 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:45 a.m.:
Yeas: Lewandowski, Gromaski, & Redmond

Respectfully Submitted by:
Julie K. Bowker
Clerk of the Board

Approved by:
Gerald M. Redmond
Chairman of the Board

WEDNESDAY, JULY 30, 2008   

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:01 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were: Road Commission Representative: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representative: Bill Schubert, Water Superintendent; Supervisors – Terry Watson, Bangor; George Augustyniak, Fraser; Terry Spegel, Hampton; Roy DeLorge, Kawkawlin; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the July 16, 2008 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Gromaski, & Redmond

PUBLIC INPUT

T. Spegel - Talks are continuing regarding possible inclusion in the West Bay County Wastewater Treatment Plant system for Hampton Township and the City of Essexville.

Mr. Schubert reported that easements are being obtained for the Portsmouth Township/Agnes & Mary Streets Water project.

Mr. Schubert reported that three RFP's for engineering services have been received for the Bangor Township/Westlawn @ Fisher Pump Station sewer project. These will be reviewed by Mr. Miller prior to the next meeting.

Commissioner Redmond moved to approve payroll for the period of 7/06/08 through 7/19/08 in the amount of $70,153.28. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond, & Lewandowski

Commissioner Gromaski moved to approve the bills of July 30, 2008 in the amount of $271,735.73. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Gromaski

Mr. Schubert reported that Spicer Group, Inc. has delivered a draft of the Construction Specification Document Revision. He will review prior to submitting the document to the Board.

Commissioner Redmond moved to advertise for an August 13, 2008 bid opening for a meter reader pick-up truck. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Gromaski, & Redmond

Mr. Schubert reported that the July 22nd rain event did not result in any permit violations. Four lift station alarms went off and emergency generators were implemented. The SCADE system worked flawlessly.

J. Lillo thanked the Department for the recent use of their television equipment for storm sewer work.

Mr. Schubert presented a memo from Douglas Koss requesting to hire a part-time employee for the treatment plant. Commissioner Gromaski moved to approve the request. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond, & Lewandowski

Mr. Schubert reported that the driveway project has been completed on time and under budget. Mr. Schubert thanked the Road Commission for their assistance on the project. The transition to the railtrail has been well received.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, August 13, 2008 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:19 a.m.:
Yeas: Redmond, Lewandowski, & Gromaski

Respectfully Submitted by:
Julie K. Bowker
Clerk of the Board

Approved by:
Gerald M. Redmond
Chairman of the Board

WEDNESDAY, AUGUST 13, 2008   

WEDNESDAY, AUGUST 13, 2008 DW&S REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:34 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors - Terry Watson, Bangor; Hilda Dijak, Frankenlust; George Augustyniak, Fraser; and Gary Brandt, Monitor; Rodney Taylor, Civil Engineering Consultants; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the July 30, 2008 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Gromaski, & Redmond

PUBLIC INPUT - None

Mr. Miller reported that the Portsmouth Township/Agnes & Mary Street Water project may be delayed until next year due to the time required to obtain easements from all property owners.

Mr. Miller discussed the proposed Bangor Township/Westlawn Sanitary Sewer Improvement project. The flow will be redirected along Fisher Road to 10" line at Two Mile Road which is better able to handle rain events. Commissioner Redmond moved to approve a Professional Services Agreement with Civil Engineering Consultants for design and construction engineering. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond, & Lewandowski

Commissioner Redmond moved to approve payroll for the period of 7/20/08 through 8/02/08 in the amount of $73,190.70. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Gromaski

Commissioner Gromaski moved to approve the bills of August 13, 2008 in the amount of $224,446.08. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Gromaski, & Redmond

Mr. Miller discussed the testing required to adhere to the new Disinfection By-Product Rules. Forty test sites will be constructed and maintained throughout the county. Thousands of dollars will be spent yearly on installation and testing for this unfunded mandate.

WWTP: Mr. Miller reported that Tetra Tech in nearing completion of the Needs Assessment. A recent overnight power outage in Linwood required several generators to power pump stations in the area. An important meeting will be held tomorrow with the local units, the City of Essexville, and Hampton Township.

Bids were received and opened for a Pick-Up Truck. Commissioner moved to award to Hagen Ford for their low bid price of $12,975.40. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond, & Lewandowski

Mr. Miller reviewed the Statement of Revenue & Expense for the first six months of 2008. Commissioner Lewandowski moved to receive the report. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Gromaski

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, August 27, 2008 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:16 a.m.:
Yeas: Lewandowski, Gromaski, & Redmond

Respectfully Submitted by:
Julie K. Bowker
Clerk of the Board

Approved by:
Gerald M. Redmond
Chairman of the Board

WEDNESDAY, AUGUST 27, 2008   

WEDNESDAY, AUGUST 27, 2008 DW&S REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:49 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were: Road Commission Representative: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors – Terry Watson, Bangor; George Augustyniak, Fraser; Gary Brandt, Monitor; and Thomas Paige, Williams; Ed Rivet, Road Commission candidate; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the August 13, 2008 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Gromaski, & Redmond

PUBLIC INPUT - None

Commissioner Lewandowski moved to approve Payment #4 (Final) to Meylan Excavating, Inc., contractor on the Kawkawlin Township/Parish & Seven Mile Road Water project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond, & Lewandowski

Commissioner Redmond moved to approve a Contract with CRS/Shaw Contracting Company for the Bangor Township/Patterson Road Sewer project. The project was awarded on June 18, 2008. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Gromaski

Commissioner Gromaski moved to approve payroll for the period of 8/03/08 through 8/16/08 in the amount of $72,878.71. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Gromaski, & Redmond

Commissioner Redmond moved to approve the bills of August 27, 2008 in the amount of $220,096.99. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond, & Lewandowski

Commissioner Gromaski moved to advertise for a September 24, 2008 bid opening for two Generators. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Gromaski

Mr. Miller reported that recent sewer inspections have found several areas in need of repair. Liners are necessary along Two Mile Road from M-84 to Strieter and the manholes are also in need of repair. The valve at Two Mile and M-84 will also be repaired. A chemical has been tested that lessens deterioration and reduces phosphorus.

Mr. Miller stated that the metal decking around the holding tanks has begun to fail and will be repaired by crews.

Mr. Miller reported that the press will run today. The new remote computer system has been installed.

Mr. Miller reported that the City of Essexville and Hampton Township are considering options regarding their sewer service.

Commissioner Redmond moved to offer the Customer Service Representative position to Jennifer L. Jones subject to passing the employment physical. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Gromaski

Commissioner Lewandowski moved to change the meeting of Wednesday, September 10, 2008 to Thursday, September 11, 2008. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Gromaski, & Redmond

Mr. Miller reported that a refund was received from MCRCSIP.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Thursday, September 11, 2008 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:14 a.m.:
Yeas: Gromaski, Redmond, & Lewandowski

Respectfully Submitted by:
Julie K. Bowker
Clerk of the Board

Approved by:
Gerald M. Redmond
Chairman of the Board

WEDNESDAY, SEPTEMBER 11, 2008

THURSDAY, SEPTEMBER 11, 2008 DW&S REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:50 a.m. , at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were: Road Commission Representative: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors - Terry Watson, Bangor; George Augustyniak, Fraser; and Thomas Paige, Williams; D. Westbury, BCATS; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the August 27, 2008 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Gromaski, & Redmond

PUBLIC INPUT - None

Commissioner Redmond moved to advertise for a September 24, 2008 bid opening for the Bangor Township/Englund Drive Water project. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond, & Lewandowski

Commissioner Gromaski moved to advertise for a September 24, 2008 bid opening for the Bangor Township/N. Euclid Avenue Sewer project. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Gromaski

Commissioner Lewandowski moved to advertise for a September 24, 2008 bid opening for the Bangor Township/Westlawn @ Fisher Pump Station Sewer project. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Gromaski, & Redmond

Commissioner Redmond moved to approve payroll for the period of 8/17/08 through 8/30/08 in the amount of $71,616.67. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond, & Lewandowski

Commissioner Gromaski moved to approve the bills of September 11, 2008 in the amount of $394,567.76. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Gromaski

Mr. Miller discussed the need to replace two variable frequency drives. This is a budgeted item. Commissioner Lewandowski moved to approve the purchase of two Altivar model drives from Standard Electric for their low quote of $11,257.48. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Gromaski, & Redmond

Mr. Miller reported that the biannual testing results were very good.

Mr. Miller stated that pump station review and rebuilding is proceeding.

Mr. Miller discussed the concrete settlement which is occurring around the treatment plant building. Quotes are being taken to elevate the slabs. Commissioner Gromaski moved to allow Mr. Miller to award to the lowest quote.

Mr. Miller reported that sporadic complaints are being received regarding odors. Utilizing the press will result in more odors being produced. He would like to discuss with Wade-Trim, Inc. long term ways to correct the problem with odor control equipment.

Mr. Miller discussed the status of Amendment #5 which would allow Hampton Township and the City of Essexville one year to determine whether to become part owners of the West Bay County Regional Wastewater Treatment System. All local units must ratify the amendment. Monitor Township will hold a special meeting on Monday, September 15th to discuss the issue. They are the only local unit yet to approve the amendment. Mr. Miller stated that the environmental benefits could be significant. The City of Essexville and the City of Bay City, which receives Hampton Township's influent, have several combined sewer overflows yearly. A basin large enough to handle all the wet weather flows from the two communities is being considered at the West Bay County facility should they decide to become owners. This would greatly reduce or eliminate all partially treated wastewater currently entering the Saginaw Bay Watershed from these communities.

Commissioner Redmond moved to approve the attendance of four employees to the AWWA Fall Regional meeting. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Gromaski

Mr. Miller reported that the last meeting with the City of Bay City went extremely well. Many issues were settled.

Mr. Schubert reported that improvements to the administrative building are approximately 75% complete.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, September 24, 2008 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:31 a.m. :
Yeas: Lewandowski, Gromaski, & Redmond

Respectfully Submitted by:
Julie K. Bowker
Clerk of the Board

Approved by:
Gerald M. Redmond
Chairman of the Board

WEDNESDAY, SEPTEMBER 24, 2008

WEDNESDAY, SEPTEMBER 24, 2008 DWS REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:44 a.m. , at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were: Road Commission Representative: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors -Terry Spegel, Hampton; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee; Ed Rivet & Mike Rivard, Road Commission candidates; Mike Nielsen, Wade-Trim, Inc. ; Mark Norton, Civil Engineering Consultants; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the September 11, 2008 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Gromaski, & Redmond

PUBLIC INPUT

T. Spegel - Hampton Township will seriously consider the option to become part of the West Bay County System.

Commissioner Redmond moved to approve payroll for the period of 8/31/08 through 9/13/08 in the amount of $82,334.43. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond, & Lewandowski

Commissioner Gromaski moved to approve the bills of September 24, 2008 in the amount of $216,385.95. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Gromaski

Mr. Miller stated that quotes were requested to perform live tap work on pump stations #13 & #14. Commissioner Gromaski moved to award the work to Meylan Excavating, Inc. for their quote of $10,350.00. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Gromaski, & Redmond

Mr. Miller reported that quotes are being taken to replace a 36" regional interceptor along Two Mile Road between M-84 & Strieter.

Commissioner Redmond moved to approve the attendance of three employees to an IPP Seminar. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond, & Lewandowski

Bids were received and opened for the Bangor Township/Englund Drive Water project and the Bangor Township/N. Euclid Avenue Sewer project. Commissioner Redmond moved to refer for review. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Gromaski

Bids were received and opened for the Bangor Township/Westlawn @ Fisher Pump Station Sewer project. Commissioner Redmond moved to refer for review. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Gromaski, & Redmond

Bids were received and opened for Two Generators. Commissioner Redmond moved to refer for review. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond, & Lewandowski

Mr. Miller discussed the recent rain event which occurred September 13th & 14th. The plant handled the additional influent very well. The rainfall was deemed a 25 year event by the state. The plant treated 12.5 million gallons a day. The plant released 1.97 million gallons of partially treated sewage. The treatment plant's permit was not violated. The permit allows bod's and suspended solids of 35/ppm. The highest release day after the storm was 5/ppm bod's and 7/ppm of suspended solids. The fecal coloform permit limit is 400/ppm and the highest released was 46/ppm.

Mr. Miller presented Amendment #5 which will allow the City of Essexville and Hampton Township until December 30, 2009 to decide if connecting to the West Bay County Sewer System is in their best interests. Commissioner Gromaski moved and Commissioner Lewandowski seconded the motion to pass a Resolution approving the Fifth Amendment to the Bay County West Side Regional Sewage Disposal System Contract. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Gromaski

Mr. Miller discussed the possibility of naming the administration building the H.J. Gorney Building. Mr. Miller outlined the many accomplishments, within Bay County's water and sewer history, of Mr. Gorney. Commissioner Gromaski moved to approve naming the administration building. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Gromaski, & Redmond

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, October 8, 2008 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:43 a.m. :
Yeas: Gromaski, Redmond, & Lewandowski

Respectfully Submitted by:
Julie K. Bowker
Clerk of the Board

Approved by:
Gerald M. Redmond
Chairman of the Board

WEDNESDAY, OCTOBER 8, 2008

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:43 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were: Road Commission Representative: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; Bill Schubert, Water Superintendent; James Marter, Accounting Manager, and Cheryl Fechter; Supervisors – Terry Watson, Bangor; George Augustyniak, Fraser; Roy DeLorge, Kawkawlin; Gary Brandt, Monitor; and Thomas Paige, Williams; Donna Leitermann, Bangor Township Treasurer; Jim Davison, Kawkawlin Township Trustee; K. Dubay, Garfield Township resident; Mike Rivard, Road Commission candidate; Mike Niederquell, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the September 24, 2008 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Gromaski, & Redmond

PUBLIC INPUT – None

Bids received and opened on September 24, 2008 for the Bangor Township/Englund Drive Water project and the Bangor Township/N. Euclid Avenue Sewer project were reviewed. Commissioner Redmond moved to award to Rhode Brothers Excavating, the low bidder. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond, & Lewandowski

Commissioner Gromaski moved to approve a Contract with Rhode Brothers Excavating for the Bangor Township/Englund Drive Water project and the Bangor Township/N. Euclid Avenue Sewer project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Gromaski

Commissioner Redmond moved to approve a Professional Services Agreement with Wade-Trim, Inc. for the Bangor Township/Englund Drive Water project and the Bangor Township/N. Euclid Avenue Sewer project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Gromaski, & Redmond

Bids received and opened on September 24, 2008 for the Bangor Township/Westlawn @ Fisher Pump Station Sewer project were reviewed. Commissioner Lewandowski moved to award to Rhode Brothers Excavating, the low bidder. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond, & Lewandowski

Commissioner Redmond moved to approve a Contract with Rhode Brothers Excavating for the Bangor Township/Westlawn @ Fisher Pump Station Sewer project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Gromaski

Commissioner Gromaski moved to approve payroll for the period of 9/14/08 through 9/27/08 in the amount of $72,982.77. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Gromaski, & Redmond

Commissioner Gromaski moved to approve the bills of October 8, 2008 in the amount of $375,943.66. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond, & Lewandowski

Commissioner Redmond moved to receive the Dept.’s Monthly Meeting Summary of September 24, 2008. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Gromaski

Bids received and opened on September 24, 2008 for Two Generators were reviewed. Commissioner Lewandowski moved to award to Coleman Electric, the low bidder. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Gromaski, & Redmond

Commissioner Gromaski moved to approve Amendment #1 to the Professional Services Agreement with Tetra Tech, Inc. for the WWTP Needs Assessment. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond, & Lewandowski

A discussion was held relative to the investment of surplus funds. The deposits in National City Bank were recently diversified to reduce risk.

Mr. Miller updated the Board on several issues relative to the Wastewater Treatment Plant. The recent rain event was classified as a 25 year/24 hour rain event. No action will be taken on the release. Discussions have been held with Mr. Hill of the Bay County Public Health Dept. relative to testing effluent in addition to the river samples required. Manhole repair costs are being obtained.

Commissioner Redmond moved to change the meeting of Wednesday, October 22, 2008 to Thursday, October 23, 2008. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Gromaski

Mr. Miller presented a Resolution recognizing Hubert Gorney for his vision, leadership, and commitment while serving as director of the Dept. for 16 years. The Resolution also designates the administration building as the Hubert J. Gorney Administration Building. Commissioner Gromaski moved to approve the Resolution. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Gromaski, & Redmond

A plaque was presented the Mr. Gorney.

Mr. Gorney thanked the Road Board, the Townships and the Dept. staff for helping him to achieve his goals.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Thursday, October 23, 2008 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:34 a.m.:
Yeas: Gromaski, Redmond, & Lewandowski

 

Respectfully Submitted by: Approved by:

 

 

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, OCTOBER 23, 2008

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:45 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were: Road Commission Representative: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors – Terry Watson, Bangor; Hilda Dijak, Frankenlust; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee; Mike Rivard, Road Commission candidate; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the October 8, 2008 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Gromaski, & Redmond

PUBLIC INPUT

H. Dijak – Praised Dept. of Water & Sewer staff.

Commissioner Redmond moved to approve a Professional Services Agreement with Insituform Technologies USA, Inc. for the Bangor & Monitor Townships/Two Mile Road Sewer & Manhole Lining project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond, & Lewandowski

Commissioner Redmond moved to approve payroll for the period of 9/28/08 through 10/11/08 in the amount of $72,797.81. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Gromaski

Commissioner Gromaski moved to approve the bills of October 23, 2008 in the amount of $288,760.93. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Gromaski, & Redmond

Mr. Miller reported that quotes were received for the replacement of frames and doors at the treatment plant and the water department. Commissioner Gromaski moved to award to Serenus Johnson, for their low quote of $4,500.00. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond, & Lewandowski

Mr. Miller reported on the conveyor system failure at the Wastewater Treatment Plant. Wade-Trim, Inc. is reviewing the system and will present options to the Dept. shortly.

Mr. Miller stated that it was found that the backup antenna for the telemetering system is inadequate. Commissioner Redmond moved to approve a quote from Anderson Radio to replace the current antenna. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Gromaski

Mr. Miller reported that the mudjacking operation at the control building has been completed.

Mr. Miller indicated that water usage during the last quarter was down 19% from previous years. This situation, if it continues, could cause revenue problems in some local systems.

Mr. Miller reported that the MDEQ is currently working to designate the Bay County system configuration to a contiguous or single system.

Mr. Miller presented an agreement with Communications Family Credit Union to purchase a $200,000, 14 month CD at 4.4%. Commissioner Gromaski moved to approve the purchase of the CD. The Clerk is authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Gromaski, & Redmond

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, November 5, 2008 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:23 a.m.:
Yeas: Gromaski, Redmond, & Lewandowski

 

Respectfully Submitted by: Approved by:

 

 

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, NOVEMBER 5, 2008

WEDNESDAY, NOVEMBER 5, 2008 DW&S REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:45 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were: Road Commission Representative: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Bill Schubert, Water Superintendent; and James Marter, Accounting Manager; Supervisors – Terry Watson, Bangor; George Augustyniak, Fraser; and Gary Brandt, Monitor; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the October 23, 2008 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Gromaski, & Redmond

PUBLIC INPUT – None

The Bangor Township/Englund Drive Water project and the Bangor Township/N. Euclid Avenue Sewer project are proceeding.

The Bangor Township/Patterson Sewer project is proceeding.

Commissioner Redmond moved to approve payroll for the period of 10/11/08 through 10/25/08 in the amount of $70,653.19. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond, & Lewandowski

Commissioner Gromaski moved to approve the bills of November 5, 2008 in the amount of $155,675.60. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Gromaski

Commissioner Gromaski moved to receive the Dept.’s Monthly Meeting Summary of October 22, 2008. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Gromaski, & Redmond

Mr. Marter reviewed the criteria used for his banking recommendation. Commissioner Lewandowski moved to switch to Chemical Bank for the general, payroll, and debt checking accounts. The Chairman is authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond, & Lewandowski

Mr. Marter discussed funding for the WWTP Capital Improvement Plan. The bonds on the WWTP were paid off in May of this year. It is proposed to allow the local units to begin funding the CIP in 2009 with those funds previously used for bond payments. The local unit CIP contributions will be based on billable flow.

Mr. Schubert reported that a rotary lobe pump is in need of repair/replacement. A pump was found that would not only feed the belt press but could also transfer sludge to the holding tanks. Commissioner Gromaski moved to purchase a Borger Rotary Lobe Positive Displacement Pump, Model CL 390, from Borger Company for their quote of $16,500.00. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Gromaski

Mr. Marter presented an Interest Earning Report for 2008. Earnings are down from 2007. Commissioner Lewandowski moved to receive the report. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Gromaski, & Redmond

Mr. Schubert reported that an agreement is close to being reached with the City of Bay City over Out-City water rate issues.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, November 19, 2008 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:12 a.m.:
Yeas: Gromaski, Redmond, & Lewandowski

 

Respectfully Submitted by: Approved by:

 

 

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, NOVEMBER 19, 2008

WEDNESDAY, NOVEMBER 19, 2008 DW&S REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:27 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors – Terry Watson, Bangor; Hilda Dijak, Frankenlust; George Augustyniak, Fraser; Gary Brandt, Monitor; and Thomas Paige, Williams; Ronald Campbell, Frankenlust Township Supervisor-Elect; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the November 5, 2008 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Gromaski, & Redmond

PUBLIC INPUT – None

Commissioner Redmond moved to approve payroll for the period of 10/26/08 through 11/08/08 in the amount of $70,041.11. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond, & Lewandowski

Commissioner Gromaski moved to approve the bills of November 19, 2008 in the amount of $391,127.52. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Gromaski

Mr. Miller reported that the surge bin conveyor has been repaired in-house and praised the efforts of the crew. The grit system rails have degenerated and need to be replaced. This will also be done in-house.

Mr. Miller reviewed several items which will affect the 2009 Budget: VEBA funding, Retirement system funding, sick leave buy-back, a stable water rate for the first six months, personnel & work load, and the capital improvement plan.

Mr. Miller reviewed quotes received for AD&D, STD, & LTD insurance coverage. Commissioner Redmond moved to award the coverage to UNUM for their low quote of $2,230.01 per month. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Gromaski, & Redmond

Uniforms previously supplied to meter readers were discussed.

The 3rd Quarter Revenue and Expense Report was reviewed.

Commissioner Lewandowski moved to change the meeting of Wednesday, December 31, 2008 to Tuesday, December 30, 2008. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Gromaski

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, December 3, 2008 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 9:57 a.m.:
Yeas: Lewandowski, Gromaski, & Redmond

 

Respectfully Submitted by: Approved by:

 

 

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, DECEMBER 3, 2008

WEDNESDAY, DECEMBER 3, 2008 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:54 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were: Road Commission Representative: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors – Terry Watson, Bangor; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; and Gary Brandt, Monitor; Ed Rivet, Road Commissioner-Elect; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the November 19, 2008 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Gromaski, & Redmond

PUBLIC INPUT – None

Commissioner Gromaski moved to approve Change Order #1 (Final) for Rohde Brothers Excavating, Inc., contractor on the Bangor Township/Englund Drive Water project and the Bangor Township/N. Euclid Avenue Sewer project. The Chairman is authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond, & Lewandowski

Commissioner Redmond moved to approve payroll for the period of 11/09/08 through 11/22/08 in the amount of $71,830.64. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Gromaski

Commissioner Redmond moved to approve the bills of December 3, 2008 in the amount of $374,033.13. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Gromaski, & Redmond

Mr. Miller discussed the need to purchase spare parts for regional lift stations #13 & #14 while they are available. Commissioner Gromaski moved to purchase the needed parts, used, from Standard Electric for $9,394.36. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond, & Lewandowski

Mr. Miller discussed the need for extensive repairs to a vertical turbine pump at the storm water pumping station. Quotes were reviewed for both repairing and replacing the pump. Commissioner Redmond moved to have Hydrodynamics repair the pump for their quote of $11,422.00. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Gromaski

Mr. Miller reported on various other repairs occurring at the WWTP.

Mr. Miller reported that the Michigan Municipal League has indicated that Federal funds may become available for improvements to the West Bay County System. Our legislators will be contacted.

Mr. Miller reported that the banking transition is proceeding smoothly.

Commissioner Gromaski informed Mr. Miller of a Delta College PBS program entitled “Liquid Assets” airing December 15th at 9:00 p.m. It is about water and wastewater infrastructure problems throughout the nation.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, December 17, 2008 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:19 a.m.:
Yeas: Lewandowski, Gromaski, & Redmond

 

Respectfully Submitted by: Approved by:

 

 

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, DECEMBER 17, 2008

WEDNESDAY, DECEMBER 17, 2008 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:42 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were: Road Commission Representative: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; Bill Schubert, Water Superintendent; James Marter, Accounting Manager; Supervisors – Terry Watson, Bangor; Ronald Campbell, Frankenlust; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; and Thomas Paige, Williams; Ed Rivet, Road Commissioner-Elect; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the December 3, 2008 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Gromaski, & Redmond

PUBLIC INPUT – None

Commissioner Redmond moved to approve a Professional Services Agreement with Wade-Trim, Inc. for the Bangor Township/Fletcher Court Water project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond, & Lewandowski

Commissioner Gromaski moved to approve Change Order #1 for Rohde Brothers Excavating, Inc., contractor on the Bangor Township/Westlawn @ Fisher Pump Station project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Gromaski

Commissioner Redmond moved to approve payroll for the period of 11/23/08 through 12/06/08 in the amount of $80,867.76. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Gromaski, & Redmond

Commissioner Gromaski moved to approve the bills of December 17, 2008 in the amount of $413,084.15. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond, & Lewandowski

Drafts of the 2009 Budget and Capital Expenditures were reviewed.

Mr. Miller discussed how yearly adjustments to union wages are based upon health insurance premium increases. The Board generally approves the same wage adjustment for supervisory and administrative employees. Commissioner Redmond moved to base wage adjustments for supervisory and administrative employees on the same basis as union employees through 2011 which is when the union contract expires. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Gromaski

Mr. Miller and Mr. Marter presented a recommendation to purchase computer equipment. These are budgeted items. Commissioner Gromaski moved for the purchase and installation of a server and software from Sirius Computer for their low quote of $13,610.00 and to purchase six desktop computers from Dell for their low quote of $6,843.86. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Gromaski, & Redmond

Commissioner Lewandowski moved to approve the attendance of eight employees to the AWWA Operator’s Day/Joint Expo. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond, & Lewandowski

Mr. Miller reported that the City of Bay City is drafting a settlement agreement for review.

Mr. Miller stated that the Needs Assessment has provided all the information necessary for improvements to the plant if a stimulus package is approved for wastewater treatment plants. Legislators have been contacted.

Mr. Miller reported that the review of costs regarding the possible connection of the City of Essexville and Hampton Township to the system should be completed by January 15, 2009.

Mr. Miller stated that the grinder system has been removed by our work force, saving approximately $10,000, and will cost approximately $23,000 to repair.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Tuesday, December 30, 2008 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 11:32 a.m.:
Yeas: Redmond, Lewandowski, & Gromaski

 

Respectfully Submitted by: Approved by:

 

 

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, DECEMBER 30, 2008

TUESDAY, DECEMBER 30, 2008 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:58 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski

Also present were: Road Commission Representative: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; Bill Schubert, Water Superintendent; and James Marter, Accounting Manager; Supervisors – George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; and Sharon Stalsberg, Pinconning; Ed Rivet, Road Commissioner-Elect; J. Holbrook & R. Wilson, Pinconning Township residents; M. Bristow, Bangor Township resident; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the December 17, 2008 meeting. Motion was adopted on a roll call vote:
Yeas: Lewandowski, Gromaski, & Redmond

Commissioner Redmond moved to approve payroll for the period of 12/07/08 through 12/20/08 in the amount of $74,654.49. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond, & Lewandowski

Commissioner Lewandowski moved to approve the bills of December 30, 2008 in the amount of $230,754.25. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Gromaski

Commissioner Lewandowski moved to open the Public Hearing to review the 2009 Budget. Motion was adopted on a roll call vote at 10:02 a.m.:
Yeas: Lewandowski, Gromaski, & Redmond

The 2009 Budget was reviewed by Mr. Miller & Mr. Marter.

Commissioner Gromaski moved to close the hearing. Motion was adopted on a roll call vote at 10:23 a.m.:
Yeas: Gromaski, Redmond, & Lewandowski

Commissioner Lewandowski moved to adopt the 2009 Budget. Motion was adopted on a roll call vote:
Yeas: Redmond, Lewandowski, & Gromaski

PUBLIC INPUT

J. Holbrook – Discussed poor water quality and presented used water filters. He talked to the DEQ and the Bay County Health Dept.

K. Miller – Stated that the City of Bay City treats the water and the Dept. of Water & Sewer only transmits the water.

R. Wilson – Discussed poor water quality and presented used water filters. He has talked to the DEQ and had the water tested. All tests were negative. His water stains white clothes.

S. Stalsberg – Stated that water lines in Pinconning Township are flushed regularly.

K. Miller – Reiterated that the water is treated by the City of Bay City. The water is drawn from Saginaw Bay, treated with chemicals, filtered through a sand system, and then chlorinated. The water quality meets or exceeds federal regulations. The Dept. of Water & Sewer only distributes the water.

G. Augustyniak – Questioned if other areas have this problem and asked to be kept informed.

M. Bristow – Discussed poor water quality and presented used water filters. Discussed water turbidity and detailed harmful effects of chlorine in drinking water.

Mr. Miller reported that the Bangor & Monitor Townships/Two Mile Road Sewer & Manhole Lining project has been completed.

Mr. Miller discussed the recent storm event. The almost record snowfall began to melt and combined with heavy rain. There were power outages at 11 out of 33 pump stations. The plant, built to process 12 million gallons a day, was processing 30 million gallons a day. The plant discharged just over 9 million gallons of partially treated water but did not violate the NPDES permit. No basement backups were reported.

Mr. Miller reported that boiler insurance is now covered under MCRCSIP’s liability insurance.

R. Lewandowski – Stated that it has been an honor and a privilege to serve as a Road Commissioner for 18 years.

There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, January 14, 2009 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 11:17 a.m.:
Yeas: Lewandowski, Gromaski, & Redmond

 

Respectfully Submitted by: Approved by:

 

 

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board