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2009 Board Minutes

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WEDNESDAY, DECEMBER 30, 2009

WEDNESDAY, DECEMBER 30, 2009 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:15 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representative: Ken Miller, Director, Bill Schubert, Thomas Paige & Jim Marter; Supervisors - Terry Watson, Bangor; Ronald Campbell, Frankenlust; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; and Paul Wasek, Williams; and Jackie McCarthy, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the December 16, 2009 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

PUBLIC INPUT - None

Commissioner Redmond moved to approve payroll for the period of 12/06/09 through 12/19/09 in the amount of $74,892.74. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Rivet moved to approve bills in the amount of $360,333.38. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Commissioner Redmond moved to receive the monthly meeting summary of 11/18.09. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Rivet moved to approve 8 water department and 4 wastewater treatment plant employees to attend the AWWA Operator's Day/Joint Expo on February 2-3, 2010. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Gromaski moved to approve the Wastewater Plant Maintenance and Assistant Supervisor to attend the Annual Wastewater Administrator's Conference on January 14-15, 2010. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Rivet moved to open Public Hearing at 10:20 a.m. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet
Commissioner Rivet moved to close Public Hearing at 10:35 a.m. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Rivet moved to authorize to sign the following resolution supporting Bangor Townships Green Team Rain Barrel Water Conservation Program:

RESOLUTION SUPPORTING THE CHARTER TOWNSHIP OF BANGOR GREEN TEAM'S RAIN BARREL PROGRAM

WHEREAS, Bay County's Bangor Township has formed a "Green Team" to educate residents about ways to help protect the environment and reduce costs; and

WHEREAS, the Green Team's first project is to make and distribute rain barrels to residents to capture rain water from roofs; and

WHEREAS, rain barrels are an ideal way homeowners can conserve water and lower water costs by collecting rain water and reusing it for watering flowers, gardens and lawns, particularly in time of drought; and

WHEREAS, collected rain water is naturally better for plants; and

WHEREAS, rain barrels help protect our streams, rivers, and lakes by reducing storm water runoff; and

WHEREAS, numerous volunteers are making the rain barrel program possible including students from Bangor John Glenn High School and the Bay-Arenac Career Center;

NOW, THEREFORE, BE IT RESOLVED that the Board of County Road Commissioners of the County of Bay and the Department of Water and Sewer supports and endorses the Bangor Township Green Team's rain barrel program and recognizes the dedication of this volunteer effort to conserve resources and protect the environment.

This Resolution was duly adopted by the Board of County Road Commissioners of the County of Bay at a regular meeting held in Kawkawlin, Michigan on December 30, 2009 upon the following affirmative vote. The Chairman and Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Gromaski moved to adopt the 2010 Budget. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Gromaski moved to authorize to sign Professional Services Agreement Amendment No. 1 with Fleis and VandenBrink Engineering, Inc. for the Regional WWTP Hydraulic/Process Expansion. The Chairman and Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Redmond moved to authorize to sign CM Contract with F & V Construction Management, Inc. for the Regional WWTP Hydraulic/Process Expansion. The Chairman and Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Gromaski moved to advertise on or after 1/4/10 for a January 27, 2010 bid opening for selected contracts of the Regional WWTP Hydraulic/Process Expansion. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Mr. Miller discussed the Regional WWTP update. The plant is running well. Two new generators in Kawkawlin and Monitor are ready to start in January.

Mr. Miller discussed the WWTP Hydraulic/Process Expansion update. A meeting regarding the grant and wetland mitigation is scheduled for 1/4/10. Construction is projected to begin in late March or April. An agreement for construction and a Memorandum of Understanding is being drafted to formalize the various pro-rata share of the various contracts with Essexville and Hampton Township.

Mr. Miller discussed the Water Authority/Bay Metro update. RFQ was received from the City of Bay City and a meeting will be scheduled for January.

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, January 13, 2010 at 10:00 a.m. Motion was adopted on a roll call vote at 11:35 a.m.
Yeas: Redmond, Rivet & Gromaski

Respectfully Submitted by: Approved by:

Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, DECEMBER 16, 2009

WEDNESDAY, DECEMBER 16, 2009 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:05 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representative: Ken Miller, Director, Bill Schubert, Thomas Paige, Jim Marter and Terri Charbonneau; Supervisors - Terry Watson, Bangor; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; and Paul Wasek, Williams; and Jackie McCarthy, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the December 2, 2009 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

PUBLIC INPUT - T. Watson discussed new Green Team in Bangor Township.

Commissioner Rivet moved to authorize to sign Contract Change Order No. 3 with Kamphuis Pipeline Company for Bangor Township/N. Euclid Avenue (from Beaver Road to Tobico Beach Road) water. The Chairman is authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Gromaski moved to authorize to sign Amendment No. 1 to Professional Services Agreement with Civil Engineering Consultants, Inc. for Williams Township/Salzburg Road water (between Flajole & M-47 ramp) and Flajole Road and Salzburg Road sewer (from existing sewer south to Salzburg, east to M-47 ramp). The Chairman and Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Redmond moved to advertise on 12/17/09 for a 1/13/10 bid opening for Flajole and Salzburg water & sewer improvements. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Redmond moved to approve payroll for the period of 11/22/09 through 12/5/09 in the amount of $81,441.48. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Gromaski moved to approve bills in the amount of $384,204.45. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Rivet moved to authorize to sign easement with Hampton Township for pump station No. 1 property at Trumbull and 22nd. The Chairman and Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Mr. Miller discussed the 2010 Budget Preview. This included the Capital Improvement recommendations.

Mr. Miller discussed the WWTP update. Residential Equivalent Unit OM & R rates projected to increase for 1010 from $139.48 to $145.27. Detail was presented by Jim Marter.

Mr. Miller discussed the WWTP Hydraulic / Process Expansion update. Essexville is moving slower than Hampton and request for bids is expected at next meeting. A meeting was held with DW&S staff, representatives of the Bay County Board of Commissioners, and Bay County Administration and financing was discussed. Representatives of the DW&S have scheduled a conference call with a bond counselor next week.

Mr. Miller discussed the Water Authority / Bay Metro update.

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, December 30, 2009 at 10:00 a.m. Motion was adopted on a roll call vote at 10:55 a.m.
Yeas: Redmond, Rivet & Gromaski

Respectfully Submitted by: Approved by:

Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, DECEMBER 2, 2009

WEDNESDAY, DECEMBER 2, 2009 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:45 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representative: Ken Miller, Director, Bill Schubert and Thomas Paige; Supervisors - George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; and Paul Wasek, Williams; Mel McNally, Kawkawlin Township Trustee; and Jackie McCarthy, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the November 18, 2009 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

PUBLIC INPUT - P. Wasek discussed upcoming project and how his township is preparing for it.

Commissioner Redmond moved to approve payroll for the period of 11/08/09 through 11/21/09 in the amount of $76,785.99. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Rivet moved to approve bills in the amount of $717,673.84. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Rivet moved to receive the Departments Monthly Meeting Summary of 10/21/09. Motion adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Commissioner Redmond moved to receive the 11/25/09 letter from Weinlander Fitzhugh CPA Firm. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Mr. Miller discussed the WWTP Hydraulic/Process Expansion update. The project is close to the bid stage and an overview was provided. He discussed aspects of keeping operations functioning during the project for an estimated nine-month period. Delivery methods discussed noting differences between construction manager, expanded owner's representative, and designer-led open book construction management. Mr. Miller recommends designer-led open book with Fleis & Vandenbrink Engineering. Financing was discussed if grant money is not obtained.

Commissioner Gromaski moved to approve authorization to amend the current Professional Services Agreement with Fleis & Vandenbrink to reflect the additional services of a designer-led open book construction manager. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Redmond moved to approve the purchase of a snow plow from vehicle accessories, which was the low bid of $4,329.98. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, December 16, 2009 at 10:00 a.m. Motion was adopted on a roll call vote at 11:25 a.m.
Yeas: Gromaski, Redmond & Rivet

Respectfully Submitted by: Approved by:

Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, NOVEMBER 4, 2009

WEDNESDAY, NOVEMBER 4, 2009 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:05 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Superintendent, Bill Schubert and Assistant Director Thomas Paige; Supervisors - Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; and Paul Wasek, Williams; and Jackie McCarthy, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the October 21, 2009 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

PUBLIC INPUT - None

Commissioner Gromaski moved to approve payroll for the period of 10/11/09 through 10/24/09 in the amount of $70,139.86. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Rivet moved to approve bills in the amount of $380,269.11. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Gromaski moved to authorize to sign Third Amendment to Bay Metropolitan Water Supply System Contract. The Chairman and Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Rivet moved to authorize to sign Termination of Meter Reading/Billing Agreement with the City of Bay City. The Chairman and Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Mr. Paige, the new Assistant Manager, discussed the Water Authority update. The tour of Bay City Plant was discussed along with recent deficiencies.

Mr. Schubert discussed the Regional WWTP Hydraulic/Process Expansion update. Six independent contacts are to be established to split the project. These will be managed in-house rather than hiring a contract manager. An Earthen basin was approved by the DEQ. Capability of staff to oversee project was discussed. The DEQ decision regarding wetlands was discussed. Mr. Paige discussed a meeting yesterday with members of the DWS and City of Bay City for an initial discussion regarding possible areas of cooperation with sewer operations.
There were no problems during the recent rain event. City of Bay City mailing for water issue was discussed.

Commissioner Redmond moved to approve one employee to attend MWEA seminars to fulfill license requirements. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, November 18, 2009 at 10:00 a.m. Motion was adopted on a roll call vote at 10:50 a.m.
Yeas: Redmond, Rivet & Gromaski

Respectfully Submitted by: Approved by:

Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, NOVEMBER 18, 2009

WEDNESDAY, NOVEMBER 18, 2009 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:50 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representative: Ken Miller, Director, Bill Schubert and Thomas Paige; Supervisors - Terry Watson, Bangor; George Augustyniak, Fraser; Gary Brandt, Monitor; and Paul Wasek, Williams; and Jackie McCarthy, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the November 4, 2009 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

PUBLIC INPUT - NONE

Commissioner Gromaski moved to authorize to sign Amendment No. 1 to Professional Services Agreement with Wade Trim for Bangor Township/N. Euclid Avenue (from Beaver Road to Tobico Beach Road) water. The Chairman is authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Redmond moved to authorize to sign Contract Change Order No. 1 with Wade Trim for Bangor Township/N. Euclid Avenue (from Beaver Road to Tobico Beach Road) water. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Rivet moved to authorize to sign Contract Change Order No. 2 with Wade Trim for Bangor Township/N. Euclid Avenue (from Beaver Road to Tobico Beach Road) water. The Chairman is authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Redmond moved to approve payroll for the period of 10/25/09 through 11/7/09 in the amount of $75,092.94. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Gromaski moved to approve bills in the amount of $257,909.53. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

 

Mr. Miller discussed the Water Authority update and 11/12/09 meeting with Bay City Manager, Hampton Supervisor, and Essexville City Manager. Another meeting is scheduled for 11/23/09 to discuss changes in usage for the county compared to the usage by the City of Bay City.

Mr. Miller discussed the Regional WWTP Hydraulic/Process Expansion update. Bidding may begin 12/3/09 for all parts of the project except the digestor. The basin will now be 53 million gallons with recent land purchase from Bangor Township and approval from the DEQ to clay line the basin.

Mr. Miller discussed the WWTP update. Recent tests were successful. Two new generators were installed in Kawkawlin and Monitor townships.

Commissioner Gromaski moved to receive the Statement of Revenue & Expense Report for Third Quarter 2009. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, December 2, 2009 at 10:00 a.m. Motion was adopted on a roll call vote at 10:44 a.m.
Yeas: Gromaski, Redmond & Rivet

Respectfully Submitted by: Approved by:

Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, OCTOBER 21, 2009

WEDNESDAY, OCTOBER 21, 2009 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:35 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representative: Ken Miller, Director; Supervisors - Terry Spegel, Hampton; Dennis Bragiel, Kawkawlin; and Thomas Paige, Williams; and Jackie McCarthy, Clerk of the Board.

Commissioner Gromaski moved to approve the minutes of the October 7, 2009 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

PUBLIC INPUT - D. Bragiel with water flushing question

Commissioner Redmond moved to authorize to sign Certificate for Payment No. 4-FINAL with Rohde Brothers Excavating, Inc. for Bangor Township/N. Euclid Avenue (from Hidden Road south) sewer and Bangor Township/Englund Drive water. The Chairman is authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Redmond moved to authorize to sign Contract Documents with Kamphius Pipeline Company for Bangor Township/N. Euclid Avenue (from Beaver Road to Tobico Beach Road) water. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Commissioner Rivet moved to approve payroll for the period of 09/27/09 through 10/10/09 in the amount of $70,857.32. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Gromaski moved to approve bills in the amount of $533,110.95. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Mr. Miller discussed the WWTP Hydraulic/Process Expansion update. He commended all that have been assisting in this project. He expects to begin the bid process soon. State is to come to the site next week to determine wetland boundaries. Additional environmental grants are being requested.

Mr. Miller discussed the Regional Water Authority update on Saginaw-Midland excess capacity discussion. Another violation notice will be sent from City of Bay City. Progress is being made in pursuing a legal firm to assist with an Authority. Saginaw-Midland has passed a resolution to allow the sale of 22 million gallons per day to Bay County Department of Water & Sewer.

Mr. Miller discussed the Acquisition of Bangor Township Property. Commissioner Rivet moved to approve and have Chairman and Clerk sign Purchase/Sale Agreement. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Mr. Miller discussed The Utility Easement for Bangor Township Property. Commissioner Redmond moved to approve and have Chairman and Clerk sign. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Mr. Miller discussed The Railtrail Easement for Bangor Township Property. Commissioner Gromaski moved to approve & be notarized for Chairman and Clerk to sign. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Redmond moved to approve the attendance of R. Bingham to the MWEA Health and Safety Seminar. This is one-day training in Lansing on October 22, 2009 to complete his CEC requirement for renewal of his Operator license. The cost of the course is $148.00. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet, & Gromaski

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, November 4, 2009 at 10:00 a.m. Motion was adopted on a roll call vote at 10:20a.m.
Yeas: Gromaski, Redmond & Rivet

Respectfully Submitted by: Approved by:

Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, OCTOBER 7, 2009

WEDNESDAY, OCTOBER 7, 2009 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:15 a.m., at 2600 E. Beaver Road, by Commissioner, Richard Gromaski.

Roll Call: Richard Gromaski, & Edward Rivet
Excused: Gerald Redmond

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representative: Ken Miller, Director and Bill Schubert; Supervisors - Terry Watson, Bangor; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; and Thomas Paige, Williams; Mark Norton & John Billette, Civil Engineering Consultants; and Jackie McCarthy, Clerk of the Board.

Commissioner Gromaski moved to approve the minutes of the September 23, 2009 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivet

PUBLIC INPUT - T. Paige commended DWS on handling of water problem on 10/6/09.

Commissioner Gromaski moved to award bid from the 9/23/09 meeting for Bangor Township/N. Euclid Avenue (from Beaver Road to Tobico Beach Road) Water Project to Kamphuis Pipeline Company of Grand Rapids for the bid price of $173,715. Motion was adopted on a roll call vote:
Yeas: Rivet & Gromaski

Commissioner Rivet moved to approve a Professional Services Agreement with Wade Trim, Inc. for Bangor Township/N. Euclid Avenue (from Beaver Road to Tobico Beach Road) Water Project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet & Gromaski

Commissioner Gromaski moved to approve to sign Certificate for Payment Final - No. 4 Great Lakes Contracting Enterprises, Inc. for Bangor Township/State Street (from Wheeler Road south) water. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivet

Commissioner Rivet moved to approve to sign Contract Change Order No. 2 with Meylan Excavating, Inc. for Kawkawlin Township/Fraser Road water. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet & Gromaski

Commissioner Gromaski moved to approve payroll for the period of 09/13/09 through 09/26/09 in the amount of $72,584.82. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivet
Commissioner Rivet moved to approve bills in the amount of $411,652.94. Motion was adopted on a roll call vote:
Yeas: Rivet & Gromaski

Commissioner Gromaski moved to receive the Dept.'s Monthly Meeting Summary of August 26, 2009 and September 23, 2009. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivet

Mr. Miller discussed the WWTP Hydraulic/Process Expansion project and provided a summary project cost budget as requested at the 9/23/09 meeting. The Design & Construction Capital Cost Estimate from Fleis & Vandenbrink shows ten sections at a total of $9,544,000 which includes a Digestor. The use of a construction manager to oversee the project was discussed.

Mr. Miller discussed the WWTP update including equipment and pump station upgrades. A new Plant Operator started this week.

Mr. Miller discussed the Assistant Director position and has a signed employment contract with Thomas Paige. Commissioner Gromaski moved to accept contract with Mr. Paige to begin on November 2, 2009. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivet

Mr. Miller will be meeting with the Bay City Manager this month to discuss water supply.

Commissioner Rivet moved to authorize to negotiate the purchase of 25.4 acres of Bangor Township Property adjacent to DWS property on Patterson Road for $77,941 (Township assessed property value). Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivet

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, October 21, 2009 at 10:00 a.m. Motion was adopted on a roll call vote at 11:10 a.m.
Yeas: Rivet & Gromaski

Respectfully Submitted by: Approved by:

Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, SEPTEMBER 9, 2009
WEDNESDAY, SEPTEMBER 23, 2009
WEDNESDAY, AUGUST 26, 2009
WEDNESDAY, AUGUST 12, 2009
WEDNESDAY, JULY 29, 2009
WEDNESDAY, JULY 15, 2009
WEDNESDAY, JULY 1, 2009
WEDNESDAY, JUNE 17, 2009

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:00 a.m., at 2600 E. Beaver Road, by the Vice-Chairman, Richard Gromaski.

Roll Call: Edward Rivet & Richard Gromaski
Excused: Gerald Redmond,

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director and Bill Shubert; Supervisors - Terry Watson, Bangor; Ronald Campbell, Frankenlust; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; Mel McNally, Kawkawlin Township Trustee; and Jackie McCarthy, Clerk of the Board.

Commissioner Rivet moved to approve the minutes of the June 3, 2009 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, & Rivet

PUBLIC INPUT - None

Commissioner Rivet moved to approve a Contract Change Order #2 (Final Balancing) to Rohde Brothers Excavating, Inc., contractor on the Bangor Townships/Westlawn and Fisher pump station modifications project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, & Gromaski

Commissioner Gromaski moved to approve Payment #4 (Final) to Rohde Brothers Excavating, Inc., contractor on the Bangor Townships/Westlawn and Fisher pump station modifications project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, & Rivet

Commissioner Gromaski moved to approve a Professional Services Agreement with Wade Trim, Inc. for Bangor Township/Hidden to Lupine water loop. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, & Gromaski

Commissioner Rivet moved to approve payroll for the period of 05/24/09 through 06/06/09 in the amount of 74,188.47. Motion was adopted on a roll call vote:
Yeas: Gromaski, & Rivet

Commissioner Gromaski moved to approve the bills of June 17, 2009 in the amount of $334,642.66. Motion was adopted on a roll call vote:
Yeas: Rivet, & Gromaski

Bids were received and opened for Bituminous repair for DWS. Commissioner Gromaski moved to refer for review. Motion was adopted on a roll call vote:
Yeas: Gromaski, & Rivet

Bids were received and opened for Four electrically operated valves. Commissioner Rivet moved to refer for review. Motion was adopted on a roll call vote:
Yeas: Rivet, & Gromaski

Commissioner Rivet moved to advertise for a July 1, 2009 bid opening for Fraser Township/Elevated Water Tank (Nelson Tank). Motion was adopted on a roll call vote:
Yeas: Gromaski, & Rivet

Commissioner Rivet moved to approve the Professional Services Agreement with Fleis & Vandenbrink Engineering, Inc., for West Bay County Waste Water Treatment Plant. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, & Gromaski

RESOLUTION - Bay County Water Supply System Number 1 Water Rate Change

Whereas, the wholesale cost of water from the City of Bay City has increased $0.13 per hundred cubic feet (ccf).

Whereas, it is important to maintain an adequate fund balance for operation and maintenance activities of said system.

Be it resolved, the rates to the customers of the Bay County Water Supply System No. 1 be changed from $2.84 per ccf to $2.97 per ccf.

Be it further resolved, these rates be effective the third quarter billing of 2009.
Yeas: Gromaski, & Rivet
Nays: None

Mr. Miller discussed the Regional WWTP update. An unannounced MIOSHA inspection was conducted last week to evaluate chlorine program. Report indicated program is compliant and in excellent shape. Discussion followed. Overall sewer system is being reviewed after two failures in the last week; modest rate increase to be considered to prepare for future replacements.

Mr. Miller discussed accepting stored rainwater runoff from the Waste Management site located on Two Mile Road in Kawkawlin Township. More analytical testing will be done prior to acceptance.

Commissioner Rivet moved to approve the attendance of two employees to an Energy Conservation Class. Motion was adopted on a roll call vote:
Yeas: Rivet, & Gromaski

Mr. Miller announced Assistant Director Position to be advertised along with the Road Engineer position on Mlive.com and the BCRC website.

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, July 1, 2009 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:20 a.m.:
Yeas: Gromaski, & Rivet

Respectfully Submitted by: Approved by:

Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, JUNE 3, 2009

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:45 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Edward Rivet & Richard Gromaski

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director and Bill Schubert; Supervisors - Terry Watson, Bangor; Ronald Campbell, Frankenlust; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; and Thomas Paige, Williams; and Jackie McCarthy, Clerk of the Board.

Commissioner Rivet moved to approve the minutes of the May 20, 2009 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond, & Rivet

PUBLIC INPUT

D. Bragiel - Questioned capital improvement vs. debt on water bills and K. Miller agreed to review and discuss with him.

Commissioner Gromaski moved to approve contract for Fletcher Subdivision Drainage and Water Systems Improvements to American Excavating with request for letter of commitment. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet, & Gromaski

Commissioner Redmond moved to approve payroll for the period of 05/09/09 through 05/23/09 in the amount of $72,315.34. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski, & Redmond

Commissioner Rivet moved to approve the bills of June 3, 2009 in the amount of $187,935.81. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond, & Rivet

Commissioner Rivet moved to receive the Dept.'s Monthly Meeting Summary of April 22 and May 20, 2009. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet, & Gromaski

Commissioner Redmond moved to advertise for a June 17, 2009 bid opening for bituminous repair. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Rivet moved to advertise for a June 17, 2009 bid opening for WWTP/Four electrically operated valves. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Mr. Miller discussed tour of WWTP on May 20, 2009. Deck on biosolids storage building has failed and will be replaced. Fire damage was caused by raccoon and plant was down for one day; requested fence enhancement from Consumers to prevent again. Mr. Miller will go to Midland WWTP to review their retention basin for replacement advice.

Mr. Miller reported that an easement signoff is needed by the road commission for the Hampton Pump Station on 22nd Street. DWS will maintain the 3 regional pump stations necessary to convey waste water to BCWWTP. Mr. Miller discussed design basis report needed to assist in determining necessary improvements to BCWWTP. This is also an MDEQ permit requirement. Commissioner Gromaski motioned to authorize a PSA at next meeting with Fleis & VandenBrink Engineering for time and material not to exceed $50,000. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet, & Gromaski

Commissioner Redmond moved to receive the New World Software Maintenance Agreement. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski, & Redmond

Commissioner Gromaski moved to approve the attendance of D. Koss and K. Miller to the MWEA Annual Conference. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet, & Gromaski

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, June 17, 2009 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 11:35 a.m.:
Yeas: Redmond, Rivet, & Gromaski

Respectfully Submitted by: Approved by:

Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, MAY 20, 2009

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:00 a.m., at 2600 E. Beaver Road, by Commissioner Richard Gromaski.

Roll Call: Richard Gromaski, & Edward Rivet
Excused: Gerald Redmond

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representative: Ken Miller, Director; Dept. of Water & Sewer Representatives: Bill Schubert and Jim Marter; Supervisors – Ronald Campbell, Frankenlust; George Augustyniak, Fraser; Terry Spegel, Hampton; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; and Thomas Paige, Williams; Patrick Beson, County Commissioner; Mark Norton, Civil Engineering Consultants; and Jackie McCarthy, Clerk of the Board.

Commissioner Gromaski moved to approve the minutes of the May 4, 2009 meeting. Motion was adopted on a roll call vote:
Yeas: Rivet & Gromaski

Bids received and opened for the Bangor Township/Fletcher Court water and storm sewer project. Commissioner Rivet moved to refer for review. Motion was adopted on a roll call vote:
Yeas: Gromaski, & Rivet

PUBLIC INPUT

T. Spegel – Verified move from Hampton Water Department to Bay County and thanked K. Miller for efforts in negotiation.

T. Beason – Questioned back-flow valve check required for County and requested this being changed from annual to less often. B. Schubert discussed why this is required by ordinance for a business for public safety and will review the policy.

Commissioner Rivet moved to approve a Professional Services Agreement with Nelson Tank Engineering and Consulting, Inc., for the Fraser Township water tank. The Chairman and Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, & Rivet

Commissioner Rivet moved to approve payroll for the period of 04/26/09 through 05/9/09 in the amount of $72,481.87. Motion was adopted on a roll call vote:
Yeas: Rivet & Gromaski

Commissioner Gromaski moved to approve the bills of May 20, 2009 in the amount of $265,946.37. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivet

Mr. Miller discussed the Regionalization update. Design work is starting on the Hampton Township portion of the project. Approximately $8.1 million will be received by DWS towards improvements for the added sevice areas of Essexville and Hampton. Local contractors will be used as much as possible.

Mr. Miller requested that Request for Proposals to be submitted for engineering services for plant upgrades to accommodate flow from Essexville/Hampton. He discussed splitting the various components of the improvements into separate proposals. Discussion followed.

Mr. Miller discussed permit-required water testing recently conducted at the WWTP. The Risk Management plan was also completed last week.

Mr. Miller informed the board about recent meetings/discussions regarding forming a Water and Sewer Authority with Bay City. A discussion was held to consider what is best for the future and what will be most cost effective for the County.

Mr. Miller discussed reallocation between VEBA and Retirement funds to follow actuary report. Commissioner Rivet moved to approve. Motion was adopted on a roll call vote:
Yeas: Gromaski, & Rivet

Mr. Miller discussed water rates. The proposed Pro Forma water rates for 2009 – 2010 correction will be from $1.93/ccf to $2.06/ccf. Discussion followed.

Mr. Miller reviewed the received Statement of Revenue and Expense Report for First Quarter 2009. Commissioner Gromaski moved to receive the report. Motion was adopted on a roll call vote:
Yeas: Rivet, & Gromaski

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, June 3, 2009 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 11:30 a.m.:
Yeas: Redmond, Rivet, & Gromaski

Respectfully Submitted by: Approved by:

Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board

MONDAY, MAY 4, 2009

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:50 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representatives: Ken Miller, Director; Bill Schubert, Water Superintendent; and James Marter, Accounting Manager.

Commissioner Redmond moved to approve the minutes of the April 22, 2009 meeting. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski, & Redmond

PUBLIC INPUT

Mr. Tom Campbell – Bay City Times editorial – Commended the Department of Water & Sewer for favorable editorial.

Commissioner Gromaski moved to advertise for a May 20, 2009 bid opening for water system improvements within Fletcher Court in Bangor Township. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Commissioner Redmond moved to approve payroll for the period of 04/11/09 through 04/25/09 in the amount of $70,077.77. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond, & Rivet

Commissioner Gromaski moved to approve the bills of May 4, 2009 in the amount of $225,561.20. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond, & Rivet

Mr. Miller updated the Board on the recent weather and operation of the waste water treatment plant. The plant performed well and met all permit limits.

Mr. Miller discussed the Post-65 Retiree Health Care Program being considered by Bay City. He requested authorization to investigate details of the plan and potential savings.

Mr. Miller reported at the last Regionalization meeting Essexville voted to abandon their plant and utilize the Department of Water & Sewer for future sewer service. Hampton will vote for this on May 11, 2009. Discussion followed.

Mr. Miller discussed additional water projects located outside of Bay County. Discussion followed.

Mr. Marter discussed the VEBA/Retirement Allocation that was reviewed by the annual audit. The VEBA plan is underfunded and the Retirement is overfunded. A budget adjustment was requested between the two funds that would not affect the total budget; just an offset between the accounts. He requested they pay per the actuarial study with no dollar change as the auditors requested. A summary was requested in writing to be presented at the next meeting.

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, May 20, 2009 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:40 a.m.:
Yeas: Redmond, Rivet, & Gromaski

Respectfully Submitted by: Approved by:

Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, APRIL 22, 2009

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:20 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Edward Rivet

Also present were:  Road Commission Representative:  Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; Bill Schubert, Water Superintendent; Supervisors – Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; Jackie McCarthy, Clerk of the Board and Julie Bowker, retiring Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the April 8, 2009 meeting.  Motion was adopted on a roll call vote:
Yeas:  Gromaski, Redmond, & Rivet

PUBLIC INPUT - None

            Commissioner Rivet moved to approve the Professional Services Agreement with Civil Engineering Consultants, Inc.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:
                                    Yeas:  Redmond, Rivet, & Gromaski

Commissioner Redmond moved to approve payroll for the period of 03/29/09 through 04/11/09 in the amount of $72,448.78.  Motion was adopted on a roll call vote:
Yeas:  Rivet, Gromaski, & Redmond

Commissioner Gromaski moved to approve the bills of April 22, 2009 in the amount of $319,354.90.  Motion was adopted on a roll call vote:
Yeas:  Redmond, Rivet, & Gromaski

            Commissioner Redmond moved to receive the Dept.’s Monthly Meeting Summary of March 25, 2009.  Motion was adopted on a roll call vote:
                                    Yeas:  Rivet, Gromaski, & Redmond

            Mr. Miller discussed the upcoming painting of the lab that will be done by the employees. 

            Mr. Miller provided an update of the website upgrade being done in-house.

Mr. Miller requested getting cost information to obtain a lighted LED sign to place between the current sign and building.

Mr. Miller updated the Board on the Regionalization of the WWTP. 
           
There being no further business before the Board, Commissioner Redmond moved to adjourn the meeting until Monday, May 4, 2009 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 11:05 a.m.:
Yeas:  Gromaski, Redmond, & Rivet

Respectfully Submitted by:                            Approved by:

Jackie McCarthy                                             Gerald M. Redmond
Clerk of the Board                                          Chairman of the Board

WEDNESDAY, APRIL 8, 2009

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:06 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond & Richard Gromaski
Excused:  Edward Rivet

Also present were:  Road Commission Representatives:  Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Bill Schubert, Water Superintendent  Supervisors – Terry Watson, Bangor; George Augustyniak, Fraser; Terry Spegel, Hampton; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; Sharon Stalsberg, Pinconning; and Thomas Paige, Williams; Julie Bowker, Clerk of the Board and Jackie McCarthy, Finance Director in training .

Commissioner Redmond moved to approve the minutes of the March 25, 2009 meeting.  Motion was adopted on a roll call vote:
Yeas:  Gromaski & Redmond

PUBLIC INPUT

            D. Schabel of Merritt Township – Asked if millage can be used for Discretionary Road funds.  This is a Road Commission issue and he was referred to Jim Lillo.

Commissioner Redmond moved to approve payroll for the period of 03/15/09 through 03/28/09 in the amount of $71,508.89.  Motion was adopted on a roll call vote:
Yeas:  Redmond & Gromaski

Commissioner Gromaski moved to approve the bills of April 8, 2009 in the amount of $205,401.34.  Motion was adopted on a roll call vote:
Yeas:  Gromaski & Redmond

            Stu Reid from Weinlander Fitzhugh CPA firm presented the 2008 audited financial statements and stated that there were no internal control issues.  Commissioner Redmond moved to receive the financial statements.  Motion was adopted on a roll call vote:
                                    Yeas: Redmond & Gromaski

            Mr. Schubert presented the management report noting the April 3 rain event was adequately handled with no overflow.  The press operation is working well.  An unannounced inspection was made by the DEQ on 3/24/09 and no problems were noted. 

Commissioner Redmond moved to change the May 6th meeting to May 4th due to the annual CRAM conference that the Clerk will be attending.  Motion was adopted on a roll call vote:
Yeas:  Gromaski & Redmond

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, April 22, 2009 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 10:30 a.m.:
Yeas:  Redmond & Gromaski

Respectfully Submitted by:                            Approved by:

Jackie McCarthy                                             Gerald M. Redmond
Clerk of the Board                                          Chairman of the Board

WEDNESDAY, MARCH 25, 2009

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:47 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond & Edward Rivet
Excused: Richard Gromaski

Also present were: Road Commission Representative: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors - Terry Watson, Bangor; Ronald Campbell, Frankenlust; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; and Thomas Paige, Williams; M. Bristow, Bangor Township resident; J. Holbrook, Pinconning Township resident; Mark Norton, Civil Engineering Consultants; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the March 11, 2009 meeting. Motion was adopted on a roll call vote:
Yeas: Rivet, & Redmond

PUBLIC INPUT

J. Holbrook - He continues to have perceived water quality issues in Pinconning Township. He stated that flushing the lines would probably help.

K. Miller - Mr. Miller stated that the Dept. of Water & Sewer only transmits the water for the City of Bay City. The treated water meets or exceeds all state and federal specifications. He thought Mr. Holbrook was going to arrange a tour of the Bay City water treatment plant.

M. Bristow - Presented information on water quality and problems that can arise. He also discussed turbidity in the Saginaw Bay. Polls on water quality rate Bay City and surrounding areas relatively low.

Commissioner Redmond moved to approve payroll for the period of 03/01/09 through 03/14/09 in the amount of $72,477.65. Motion was adopted on a roll call vote:
Yeas: Redmond & Rivet

Commissioner Rivet moved to approve the bills of March 25, 2009 in the amount of $227,331.54. Motion was adopted on a roll call vote:
Yeas: Rivet & Redmond

Mr. Miller stated that Governor Granholm will be speaking at Delta College today on the economic stimulus package. The only water and sewer projects to be funded in the first round were those already seeking money from the state's revolving loan fund.

Mr. Miller reported that the 2009 audit is complete and that the report will be presented at the next meeting.

Mr. Miller presented quotes for the purchase of a flow meter. Commissioner Redmond moved to award to Flexim for their low quote of $7,186.00. Motion was adopted on a roll call vote:
Yeas: Redmond & Rivet

Bids received and opened on March 11, 2009 for Two Generators were reviewed. Commissioner Rivet moved to award to Coleman Electric, for their low bid of $23,710.00. Motion was adopted on a roll call vote:
Yeas: Rivet & Redmond

Commissioner Rivet moved to receive the final Statement of Revenue & Expense for 2008. Motion was adopted on a roll call vote:
Yeas: Redmond & Rivet

Commissioner Redmond moved to approve a Professional Services Agreement with Civil Engineering Consultants, Inc. to develop a Request for Qualifications for improvements to the Bay County WWTP. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet & Redmond

Mr. Miller stated that he will be on vacation next meeting.

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, April 8, 2009 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:21 a.m.:
Yeas: Redmond & Rivet

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, MARCH 11, 2009

WEDNESDAY, MARCH 11, 2009 DW&S REGULAR MEETING


The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:21 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond & Richard Gromaski
Excused: Edward Rivet

Also present were: Road Commission Representative: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors – Terry Watson, Bangor; George Augustyniak, Fraser; and Thomas Paige, Williams; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the February 25, 2009 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski & Redmond

PUBLIC INPUT – None

Commissioner Gromaski Redmond moved to approve payroll for the period of 02/15/09 through 02/28/09 in the amount of $72,956.42. Motion was adopted on a roll call vote:
Yeas: Redmond & Gromaski

Commissioner Redmond moved to approve the bills of March 11, 2009 in the amount of $252,187.38. Motion was adopted on a roll call vote:
Yeas: Gromaski & Redmond

Bids were received and opened for Two (2) Generators. Commissioner Gromaski moved to refer for review. Motion was adopted on a roll call vote:
Yeas: Redmond & Gromaski

Mr. Miller updated the Board on recent rain events and how well the plant handled the extra influent. The treatment plant staff did an excellent job.

Mr. Miller discussed the need to begin the process of hiring an Assistant Director. Commissioner Gromaski moved to place ads for the position. Motion was adopted on a roll call vote:
Yeas: Gromaski & Redmond

Mr. Miller stated that the federal stimulus program funds will be processed through the state revolving loan fund. Projects already in line will be funded first. The department is reviewing the process to submit projects. Design engineering must be completed before submission. A new retention basin is planned.

Mr. Miller reported that the 2008 audit is proceeding smoothly.

Commissioner Redmond moved to approve the attendance of four employees to the AWWA Spring Regional Meeting. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet, & Gromaski

Commissioner Redmond moved to approve the attendance of one employee to an AWWA piping seminar. Motion was adopted on a roll call vote:
Yeas: Gromaski & Redmond

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, March 25, 2009 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:42 a.m.:
Yeas: Redmond & Gromaski

Respectfully Submitted by: Approved by:

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, FEBRUARY 25, 2009

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:38 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Edward Rivet

Also present were: Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors – Terry Watson, Bangor; Ronald Campbell, Frankenlust; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; and Thomas Paige, Williams; Melvin McNally, Kawkawlin Township Trustee; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the February 11, 2009 meeting. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski, & Redmond

PUBLIC INPUT – None

Mr. Miller reported that the Bangor Township/Westlawn @ Fisher Pump Station Sewer project has been completed. The project was delayed because they could not directional drill in the cold weather. The flow will be monitored and restoration will take place in the spring.

Commissioner Redmond moved to approve payroll for the period of 02/01/09 through 02/14/09 in the amount of $76,946.86. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond, & Rivet

Commissioner Gromaski moved to approve the bills of February 25, 2009 in the amount of $239,660.63. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet, & Gromaski

Commissioner Redmond moved to receive the Dept.’s Monthly Meeting Summary of February 4, 2009. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski, & Redmond

Mr. Miller discussed a miscommunication regarding the bids for the 3/4 Ton Truck. Graff Chevrolet has withdrawn their bid. Commissioner Gromaski moved to rescind the award to Graff Chevrolet and to award the purchase of a 3/4 Ton Truck to Hagen Ford for their low bid price of $19,464.58. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond, & Rivet

Mr. Miller reported that advertising for Two Generators did not occur in a timely manner. Commissioner Rivet moved to advertise for a March 11, 2009 bid opening for the generators. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet, & Gromaski

Mr. Miller updated the Board on the recent storm event. The WWTP bypassed 1.5 million gallons of partially treated water. A contributing factor was the excessive amount of debris. The normal amount of debris received is one yard per week while the plant received twelve yards in one and one half days. The debris included a shopping cart, tree limbs, logs, numerous rags, and twine.

Mr. Miller reported on the 2007-2008 City of Bay City Water True-Up. Mr. Miller & Mr. Marter will review.

Mr. Miller presented an Interest Earning Report comparing 2007 to 2008.

Mr. Miller presented quotes to remove 36 footings from the floor of the Bio-Solids Building. Commissioner Redmond moved to award the removal to Concrete Cutting Specialists for their low quote of $3,900.00. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski, & Redmond

Mr. Miller discussed the policies and procedures customers must follow when their meters freeze and cause leakage.

Mr. Miller reported on the filters installed to determine water quality. The City of Bay City had 12,000 gallons flow through the filter which became only slightly discolored. The Dept.’s filter had 4,000 gallons flow through and also only became slightly discolored. Mr. Holbrook will be contacted.

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, March 11, 2009 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:17 a.m.:
Yeas: Gromaski, Redmond, & Rivet

Respectfully Submitted by: Approved by:

 

 

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, FEBRUARY 11, 2009

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:57 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Edward Rivet

Also present were: Road Commission Representative: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors – Terry Watson, Bangor; Ronald Campbell, Frankenlust; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; and Gary Brandt, Monitor; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the January 28, 2009 meeting. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski, & Redmond

PUBLIC INPUT – None

Commissioner Redmond moved to approve payroll for the period of 01/18/09 through 01/31/09 in the amount of $87,625.31. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond, & Rivet

Commissioner Gromaski moved to approve the bills of February 11, 2009 in the amount of $219,846.78. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet, & Gromaski

Bids received and opened on January 28, 2009 for One 3/4 Ton Truck & One Pick-Up Truck were reviewed. Commissioner Rivet moved to award the 3/4 Ton Truck to Graff Chevrolet for their low bid price with trade of $16,880.56 & and the Pick-Up Truck to Dean Arbour Ford for their low bid price with trade of $11,399.30. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski, & Redmond

Commissioner Redmond moved to advertise for a February 25, 2009 bid opening for Two Generators. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond, & Rivet

Mr. Miller reported that renovations on the pumps are almost completed.

Mr. Miller discussed the small explosion at the Essexville Wastewater Treatment Plant. Assistance was offered and a report was given.

Mr. Schubert reported on a busy weekend by the water department. They were called out eight times. The rising number of foreclosures is resulting in frozen pipes as heat is kept to a minimum in the unoccupied homes.

Mr. Miller reported that the City of Bay City has installed the five micron filter at their plant as the department has also done. A flushing program is being considered for implementation.

A meeting was held with the City of Essexville and Hampton Township to review preliminary numbers involved in accepting them into the system.

Mr. Miller reported that the Water Shut-Off Policy is being reviewed.

Mr. Miller presented a Basic Needs Directory obtained from the Untied Way of Bay County website. Various organizations that help pay utility bills are listed. The list is available at the counter and the township offices.

The completed Needs Assessment was discussed. As improvements are scheduled, requests for qualifications will be requested to develop detailed proposals.

Commissioner Gromaski moved to approve the attendance of one employee to the MGFOA FACT Act seminar. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet, & Gromaski

Commissioner Gromaski asked about the plant’s efficiency. Mr. Miller stated that the plant is running well and has kept up with the recent rains.

Mr. Miller discussed the reduction in funded and unfunded liabilities regarding sick leave and retiree health care.

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, February 25, 2009 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:54 a.m.:
Yeas: Rivet, Gromaski, & Redmond

Respectfully Submitted by: Approved by:

 

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, JANUARY 28, 2009

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:44 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Edward Rivet

Also present were: Road Commission Representative: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; James Supervisor - Ronald Campbell, Frankenlust; J. Holbrook, Pinconning Township resident; M. Bristow, Bangor Township resident; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the January 15, 2009 meeting. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski, & Redmond

PUBLIC INPUT

J. Holbrook - Questioned status of water quality review in Pinconning Township. He stated that the lines have been flushed recently.

K. Miller - Bay City thinks the discoloration may be iron. The Dept. of Water & Sewer has installed five micron filters at the plant and Bay City will do the same. Mr. Miller reiterated that the water meets all state & federal requirements.

R. Gromaski - In the 1990's Fraser Township had water quality tests performed on both Bay City's system and Saginaw-Midland's system and they indicated that the water quality for each was good.

M. Bristow - Questioned which chemicals or disinfectants are added to the water to render it safe. Staining could be attributed to prior coal mining. He has installed filters at his home and these have resulted in his using less soap, whiter whites, vibrant colors, & healthy plants. The public should be more active in government. Communication is the key.

R. Gromaski - The public should be more involved in government.

Bids were received and opened for two vehicles. Commissioner Redmond moved to refer for review. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond, & Rivet

Commissioner Gromaski moved to approve a Professional Services Agreement with Civil Engineering Consultants, Inc. for the Williams Township/Carter & Salzburg Roads Water and the Flajole & Salzburg Roads Sewer projects. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet, & Gromaski

Commissioner Redmond moved to approve payroll for the period of 01/04/09 through 01/17/09 in the amount of $94,952.64. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski, & Redmond

Commissioner Gromaski moved to approve the bills of January 28, 2009 in the amount of $442,778.06. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond, & Rivet

Mr. Miller discussed the proposed economic stimulus package and how the funds may be distributed through the State Revolving Fund. The needs assessment has prioritized improvements. Two plans have been submitted, one with the addition of Hampton Township & the City of Essexville and one without them. Job creation and energy efficiency will be key factors.

Commissioner Redmond moved to approve the attendance of two employees to a "Basic & Advanced Electrical Training" seminar. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet, & Gromaski

Mr. Miller outlined the need to fill the position of Electrical/Electronic Technician position at the plant. Commissioner Rivet moved to authorize filling the position. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski, & Redmond

Mr. Miller discussed rising electrical costs at the plant.

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, February 11, 2009 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:41 a.m.:
Yeas: Gromaski, Redmond, & Rivet

Respectfully Submitted by: Approved by:

 

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, JANUARY 15, 2009

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:58 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Edward Rivet

Also present were: Road Commission Representative: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Bill Schubert, Water Superintendent; and James Marter, Accounting Manager; Supervisors – Terry Watson, Bangor; Ronald Campbell, Frankenlust; George Augustyniak, Fraser; T. McLincha, Gibson; Terry Spegel, Hampton; Dennis Bragiel, Kawkawlin; and Thomas Paige, Williams; D. Leitermann, Bangor Township Treasurer; M. McNally, Kawkawlin Township Trustee; P. Wackerle, Kawkawlin Township resident; Patrick Beson, County Commissioner; Mike Niederquell, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the December 30, 2008 meeting. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski, & Redmond

PUBLIC INPUT – None

Mr. Schubert reported that the Bangor Township/Westlawn @ Fisher Pump Station sewer project has been shut down due to the cold weather.

Commissioner Redmond moved to approve payroll for the period of 12/21/08 through 01/03/09 in the amount of $81,552.13. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond, & Rivet

Commissioner Gromaski moved to approve the bills of January 15, 2009 in the amount of $194,192.24. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet, & Gromaski

Commissioner Gromaski moved to receive the Dept.’s Monthly Meeting Summary of November 25, 2008. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski, & Redmond

Commissioner Rivet moved to advertise for a January 28, 2009 bid opening for two vehicles. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond, & Rivet

The proposed economic stimulus package and the projects that could be done were discussed.

Commissioner Redmond moved to approve the attendance of one employee to the Wastewater Administrators Conference and an "Understanding Contract Documents & Blueprint Reading" seminar. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet, & Gromaski

Mr. Marter presented and discussed the proposed settlement agreement with the City of Bay City. Mr. Spegel commended Mr. Miller & Mr. Marter for their work in negotiating this settlement. Commissioner Gromaski moved to approve the Settlement Agreement in Lieu of Arbitration document. The Director is authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski, & Redmond

Mr. Schubert stated that filters of various sizes will be installed at various locations to address the concerns over water quality in Pinconning Township.

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, January 28, 2009 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:10 a.m.:
Yeas: Gromaski, Redmond, & Rivet

 

Respectfully Submitted by: Approved by:

 

 

Julie K. Bowker Gerald M. Redmond
Clerk of the Board Chairman of the Board