Bay County Department of Water and Sewer
Bay County Department of Water and Sewer

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2010 Board Minutes

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WEDNESDAY, December 29, 2010...

WEDNESDAY, DECEMBER 29, 2010 DW&S REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:50 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Richard Gromaski, & Edward Rivet
Excused: Gerald Redmond

Also present were: Road Commission Representatives: Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Thomas Paige, Director, Paul Colbeck, Water Superintendent, Jim Marter, Accounting Manager, Ed Carstens, WWTP Superintendent; Supervisors - Terry Watson, Bangor; Ronald Campbell, Frankenlust; George Augustyniak, Fraser; and Paul Wasek, Williams; Mel McNally, Kawkawlin Township Trustee; Patrick Beson, County Commissioner; Mike Rivard, Elected Commissioner for 2011; Ken Miller, Former Director of DWS; and Jackie McCarthy, Clerk of the Board.

Commissioner Gromaski moved to approve the minutes of the December 15, 2010 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivet

PUBLIC INPUT - NONE

Commissioner Rivet moved to approve pay request No. 2 to Michael Schultz Excavating for Portsmouth Township/WWS #1 Agnes, Mary, Danak & Johnson water systems improvements for $81,158.47. Motion was adopted on a roll call vote:
Yeas: Rivet & Gromaski

Commissioner Gromaski moved to approve payroll for the period of 12/05/10 through 12/18/10 in the amount of $90,001.82. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivet

Commissioner Rivet moved to approve bills in the amount of $317,699.69. Motion was adopted on a roll call vote:
Yeas: Rivet & Gromaski

Commissioner Rivet moved to open Public Hearing at 10:00 a.m. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivet

The 2011 Budget was reviewed by Jim Marter. Comments of appreciation for reasonable rates given by M. McNally, P. Beson & P. Wasek.

Commissioner Gromaski moved to close Public Hearing at 10:20 a.m. Motion was adopted on a roll call vote:
Yeas: Rivet & Gromaski
Commissioner Rivet moved to adopt the 2011 Budget and commended the staff for their efforts. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivet

Commissioner Gromaski moved to approve purchase of 125 hp variable frequency drive (VFD) from Standard Electric Company in the amount of $20,513.00. Motion was adopted on a roll call vote:
Yeas: Rivet & Gromaski

Commissioner Rivet moved to approve 2 WWTP employees & Director to attend annual Wastewater Administrators Conference on 01/20/11 and 01/21/11 in Frankenmuth. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivet

Commissioner Gromaski moved to approve vacation carry over request for John Szelogowski. Motion was adopted on a roll call vote:
Yeas: Rivet & Gromaski

Mr. Paige discussed the Saginaw / Midland water source studies update; a timeline is expected to be provided at the next meeting.

Mr. Paige discussed the Regional WWTP Hydraulic / Process Expansion update. Target date for Hampton to start pumping wastewater to the WWTP is the week of 1/10/11.

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, January 12, 2011 at 10:00 a.m. Motion was adopted on a roll call vote at 10:45 a.m.
Yeas: Gromaski & Rivet

 

Respectfully Submitted by: Approved by:

 

Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, December 15, 2010...

WEDNESDAY, DECEMBER 15, 2010 DW&S REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:10 a.m., at 2600 E. Beaver Road, by the Vice-Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, & Edward Rivet
Excused: Gerald Redmond

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representative: Thomas Paige, Director, Paul Colbeck, Water Superintendent, Jim Marter, Accounting Manager; Supervisors - Terry Watson, Bangor; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; and Paul Wasek, Williams; Mike Rivard, Elected Commissioner for 2011; Jeff Hansen, LAN; and Jackie McCarthy, Clerk of the Board.

Commissioner Gromaski moved to approve the minutes of the December 1, 2010 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivet

PUBLIC INPUT - NONE

Commissioner Rivet moved to approve Contract Change Order No. 7 to F & V Construction Management, Inc. for Regional WWTP Hydraulic/Process Expansion for $140,443.15. Motion was adopted on a roll call vote:
Yeas: Rivet & Gromaski

Commissioner Gromaski moved to approve pay request No. 8 to F & V Construction Management, Inc. for Regional WWTP Hydraulic/Process Expansion for $968,820.34; $374,422.96 is to be reimbursed by Essexville and Hampton. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivet

Commissioner Gromaski moved to approve payroll for the period of 11/21/10 through 12/4/10 in the amount of $78,770.09. Motion was adopted on a roll call vote:
Yeas: Rivet & Gromaski

Commissioner Gromaski moved to approve bills in the amount of $1,462,713.52. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivet

Commissioner Rivet moved to approve up to 8 WWTP employees, up to 4 each day, to attend Operators Day and Joint Expo 2011 in Lansing on 02/08/11 and 02/09/11. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivet

 

Mr. Paige and Mr. Marter discussed the 2011 DWS Preliminary Budget; no changes have been made on the preliminary report distributed at the 12/1/10 meeting.

Mr. Paige discussed the Saginaw / Midland water source studies update and a 12/7/10 meeting with the Bay City Manager, Essexville City Manager, and Hampton Township Treasurer.

Mr. Paige discussed the Regional WWTP Hydraulic / Process Expansion update.

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, December 29, 2010 at 10:00 a.m. Motion was adopted on a roll call vote at 11:15 a.m.
Yeas: Gromaski & Rivet

Respectfully Submitted by: Approved by:

 

Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board


WEDNESDAY, December 1, 2010

WEDNESDAY, DECEMBER 1, 2010 DW&S REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representative: Thomas Paige, Director, Paul Colbeck, Water Superintendent, Jim Marter, Accounting Manager; Supervisors - Ronald Campbell, Frankenlust; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; and Gary Brandt, Monitor;; Mel McNally, Kawkawlin Township Trustee; Joe Mongeluzi, Wade-Trim, Inc.; and Jackie McCarthy, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the November 17, 2010 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

PUBLIC INPUT - NONE

Commissioner Redmond moved to approve payroll for the period of 11/07/10 through 11/20/10 in the amount of $71,874.81. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Gromaski moved to approve bills in the amount of $404,377.83. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Commissioner Rivet moved to approve 2 WWTP employees to attend a Process seminar on 12/08/10 in Lansing. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Mr. Paige and Mr. Marter discussed the 2011 Proposed Budget. The base REU cost proposed for 2011 will change due to the addition of Essexville and Hampton in the system.

Mr. Paige discussed the Saginaw/Midland water source studies update; a meeting is scheduled for next week.

Mr. Paige discussed the Regional WWTP Hydraulic/Process Expansion update; most of the project is complete. The plant is ready to receive flows from Essexville and Hampton.

Mr. Paige addressed the Administration office will be closed on 12/17/10 from noon to 1 p.m. for annual Christmas luncheon.

 

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, December 15, 2010 at 10:00 a.m. Motion was adopted on a roll call vote at 10:00 a.m.
Yeas: Gromaski, Redmond & Rivet

Respectfully Submitted by: Approved by:

Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, November 17, 2010...

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:55 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond & Richard Gromaski
Excused: Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representative: Thomas Paige, Director, Paul Colbeck, Water Superintendent, Supervisors - George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; and Paul Wasek, Williams; Joe Mongeluz, Wade-Trim, Inc.; Mike Rivard, Future Commissioner; Jeff Hansen, LAN; and Jackie McCarthy, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the November 4, 2010 meeting. Motion was adopted on a roll call vote:
Yeas: Redmond & Gromaski

PUBLIC INPUT - NONE

Commissioner Redmond moved to approve pay request No. 7 to F & V Construction Management, Inc. for Regional WWTP Hydraulic/Process Expansion for $967,887.44l; $379,997.63 to be reimbursed by Hampton and Essexville. Motion was adopted on a roll call vote:
Yeas: Gromaski & Redmond

Commissioner Redmond moved to approve payroll for the period of 10/23/10 through 11/06/10 in the amount of $77,487.85. Motion was adopted on a roll call vote:
Yeas: Redmond & Gromaski

Commissioner Redmond moved to approve bills in the amount of $1,424,813.57. Motion was adopted on a roll call vote:
Yeas: Gromaski & Redmond

Commissioner Gromaski moved to receive the 3nd Quarter Statement of Revenues and Expenses. Motion was adopted on a roll call vote:
Yeas: Redmond & Gromaski

Commissioner Redmond moved to approve 3 WWTP employees to attend Pump Engineering & Maintenance seminar on 12/16/10 in Ann Arbor. Motion was adopted on a roll call vote:
Yeas: Gromaski & Redmond

Mr. Paige discussed the Saginaw/Midland water supply studies and the Malcolm Pirnie study for the Bay City Plant. A conference call was held on 11/12 with Bill Stannard, Raftalis Financial, and several other parties regarding information required for rate projections.

Mr. Paige discussed the Regional WWTP Hydraulic/Process Expansion update. The project is close to completion. Trumbull Street is now open and Hampton should be online by earlier December with Essexville estimated at early January.

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, December 1, 2010 at 10:00 a.m. Motion was adopted on a roll call vote at 10:17 a.m.
Yeas: Gromaski & Redmond

Respectfully Submitted by: Approved by:

Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, November 4, 2010

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representative: Thomas Paige, Director, Paul Colbeck, Water Superintendent, Supervisors - Paul Wasek, Williams; Joe Mongeluzi, Wade-Trim, Inc.; and Jackie McCarthy, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the October 20, 2010 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

PUBLIC INPUT - NONE

Commissioner Redmond moved to approve payroll for the period of 10/10/10 through 10/23/10 in the amount of $91,360.20. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Rivet moved to approve bills in the amount of $300,033.35. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Mr. Paige discussed the 2011 audit. The current auditor has been handling the audit for several years; last bid request was five years ago. Weinlander Fitzhugh proposed one-year extension for a fee that is $1,000 less than the 2009 year audit. Proposals are to be sought next year. Commissioner Redmond moved to approve extending the audit contract with Weinlander Fitzhugh for one year. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Mr. Paige discussed the Saginaw/Midland water source studies update. Recent information from the City of Bay City was discussed.

Mr. Paige discussed the Regional WWTP Hydraulic/Process Expansion update; several parts of the project are in the final testing phase. Digester should be complete by the end of November. Hampton is expected to be connected by the end of November.

Mr. Paige discussed replacement of a meter reader pickup with an engine failure that was scheduled to be replaced in 2011 budget year. The pickup was sold as-is to a local dealership.

 

 

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, November 17, 2010 at 10:00 a.m. Motion was adopted on a roll call vote at 10:10 a.m.
Yeas: Gromaski, Redmond & Rivet

Respectfully Submitted by: Approved by:

Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, October 20, 2010

WEDNESDAY, OCTOBER 20, 2010 DW&S REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:45 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representative: Thomas Paige, Director, Paul Colbeck, Water Superintendent; Supervisors - George Augustyniak, Fraser; Terry Spegel, Hampton; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; and Paul Wasek, Williams; Mel McNally, Kawkawlin Township Trustee; Mark Norton, Civil Engineering Consultants; and Jackie McCarthy, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the October 6, 2010 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

PUBLIC INPUT - NONE

Commissioner Rivet moved to approve pay request No. 6 to F & V Construction Management, Inc. for Regional WWTP Hydraulic/Process Expansion for $1,078,985.16; $512,861.97 will be paid by Essexville & Hampton. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Gromaski moved to approve pay request No. 2 - Final for Williams Township/Flajole Road water main loop (between Wheeler & Wilder) to Mid-State Earthworks, Inc. for $10,400.00. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Redmond moved to approve payroll for the period of 9/26/10 through 10/9/10 in the amount of $ 114,952.27. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Gromaski moved to approve bills in the amount of $ 1,589,602.20. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Commissioner Gromaski moved to receive the Dept.'s Monthly Meeting Summary of October 6, 2010. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Rivet moved to approve the DWS Director Employment Agreement. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet
Mr. Paige discussed the Saginaw/Midland water source studies update; progress delayed due to fire at City Hall last week.

Mr. Paige discussed the Regional WWTP/Process Expansion. Contracts 1 and 2 are almost complete. Hampton pump stations should be complete by mid-November.

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, November 3, 2010 at 10:00 a.m. Motion was adopted on a roll call vote at 10:00 a.m.
Yeas: Gromaski, Redmond & Rivet

Respectfully Submitted by: Approved by:

Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, October 06, 2010

WEDNESDAY, OCTOBER 6, 2010 DW&S REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:45 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representative: Thomas Paige, Director, Paul Colbeck, Water Superintendent; Supervisors - George Augustyniak, Fraser; Gary Brandt, Monitor; and Paul Wasek, Williams; Mel McNally, Kawkawlin Township Trustee; Joe Mongeluz, Wade-Trim, Inc.; John Billette, Civil Engineering Consultants; and Jackie McCarthy, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the September 22, 2010 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

PUBLIC INPUT - NONE

Commissioner Rivet moved to approve Contract Change Order No. 6 to F & V Construction Management, Inc. for Regional WWTP Hydraulic/Process Expansion for $60,388.48. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Commissioner Gromaski moved to approve payroll for the period of 9/12/10 through 9/25/10 in the amount of $119,321.01. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Redmond moved to approve bills in the amount of $337,311.00. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Gromaski moved to approve 4 WWTP employees to attend a Michigan Section AWWA Fall Regional meeting on 10/19/10 in Mt. Pleasant. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Rivet moved to approve Water Department Superintendent & Water Department Supervisor to attend water certification review courses. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Gromaski moved to approve 2 WWTP employees to attend Health & Safety Seminar on 11/02/10 in East Lansing. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Redmond moved to receive a thank you from Dow Corning's Auburn Site Manager Brian Money. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Commissioner Rivet moved to authorize to post and fill general utility/mechanic helper position in sewer department. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Mr. Paige discussed the Saginaw/Midland water source studies update. He had a phone conversation with the Bay City Manager and expects to be in contact again by the end of this week.

Mr. Paige discussed the Regional WWTP Hydraulic / Process Expansion update. Contracts 1 and 2 are expected to be closed within a few days. Pictures were provided for an overview of the progress.

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, October 20, 2010 at 10:00 a.m. Motion was adopted on a roll call vote at 10:24 a.m.
Yeas: Gromaski, Redmond & Rivet

Respectfully Submitted by: Approved by:

Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board


WEDNESDAY, September 22, 2010

WEDNESDAY, SEPTEMBER 22, 2010 DW&S REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:05 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representative: Thomas Paige, Director, Paul Colbeck, Water Superintendent, Supervisors - Ronald Campbell, Frankenlust; George Augustyniak, Fraser; Sharon Stalsberg, Pinconning; and Paul Wasek, Williams; Mel McNally, Kawkawlin Township Trustee; Mike Rivard, resident and commissioner candidate; and Jackie McCarthy, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the September 8, 2010 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

PUBLIC INPUT - NONE

Commissioner Gromaski motioned to approve and execute Contract with Michael Schultz Excavating, Clare, MI for Portsmouth Township/WWS #1 Agnes, Mary, Danak & Johnson water system improvements. Chairman and Clerk are authorized to sign. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Redmond moved to approve Contract Change Order No. 1 to Midstate Earthworks, Inc. for Williams Township/Flajole Road water main loop (between Wheeler & Wilder Roads) for $1,305.00 to bring the new total to $102,655.00. Chairman and Clerk are authorized to sign. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Commissioner Rivet moved to approve pay request No. 5 to F & V Construction Management, Inc. for Regional WWTP Hydraulic/Process Expansion for $1,185,313.61; & $590,385 will be paid by Essexville & Hampton. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Redmond moved to approve Contract Change Order No. 5 to F & V Construction for Regional WWTP Hydraulic/Process Expansion for $32,649.50. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Redmond moved to approve payroll for the period of 8/29/10 through 9/11/10 in the amount of $83,753.05. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Rivet moved to approve bills in the amount of $1,540,841.37. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Rivet moved to receive the Dept.'s Monthly Meeting Summary of September 8, 2010. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Mr. Paige discussed the Saginaw/Midland Water Supply Corporation. A meeting was held with City of Bay City to review draft version of their system review by Malcolm Pirnie; DWS has requested some items be reviewed further to be as consistent as possible with the study being done by the Saginaw/Midland Water Supply.

Mr. Paige discussed the WWTP Hydraulic/Process Expansion update; the project is progressing on schedule.

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, October 6, 2010 at 10:00 a.m. Motion was adopted on a roll call vote at 10:40 a.m.
Yeas: Gromaski, Redmond & Rivet

 

Respectfully Submitted by: Approved by:

Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, September 8, 2010

WEDNESDAY, SEPTEMBER 8, 2010 DW&S REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:40 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representative: Thomas Paige, Director, Paul Colbeck, Water Superintendent, Supervisors - Terry Watson, Bangor; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; and Paul Wasek, Williams; and Jackie McCarthy, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the August 25, 2010 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

PUBLIC INPUT - G. Augustyniak questioned increase in water rates from City of Bay City
T. Watson discussed upcoming grant from Consumers Energy for upgrade of lighting

Commissioner Gromaski moved to approve and execute Professional Services Agreement with Wade-Trim, Inc. for Bangor Township/2010 Pump Station & Sanitary Sewer Improvements. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Redmond moved to approve payroll for the period of 8/15/10 through 8/28/10 in the amount of $97,275.94. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Rivet moved to approve bills in the amount of $390,291.96. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

RESOLUTION - BAY COUNTY WATER SUPPLY SYSTEM NUMBER 1 WATER RATE CHANGE

Commissioner Redmond offered the following resolution and moved for its adoption:

WHEREAS, the wholesale cost of water from the City of Bay City has increased $0.24 per hundred cubic feet (ccf).

WHEREAS, the onetime costs of water source and rate studies by Bay City and the Saginaw Midland Municipal Water Supply Corporation is $.06/CCF for one year to be paid through the "common to all" allocation and are not currently included in the wholesale cost of water from the City of Bay City.

WHEREAS, it is important to maintain an adequate fund balance for operation and maintenance activities of said system.

BE IT RESOLVED, the rates to the customers of the Bay County Water Supply System No. 1 be changed from $2.97 per ccf to $3.27 per ccf.

BE IT FURTHER RESOLVED, these rates be effective the fourth quarter billing of 2010.

Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Gromaski moved to approve 2 WWTP employees to attend a Collection System Rehab Seminar on 9/09/10 in East Lansing. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Rivet moved to approve 3 WWTP employees to attend the Industrial Pretreatment Program Seminar on 9/22/10 in East Lansing. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Mr. Paige discussed the Water Rate recommendation letters; letters were sent to townships regarding rate change.

Mr. Paige discussed the WWTP Retirements; maintenance supervisor, plant operator, and two mechanics to retire shortly. Commissioner Gromaski moved to approve authorization to post and fill Plant Mechanic position. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Mr. Paige discussed Regional WWTP Hydraulic/Process Expansion update and repairs needed on the overflow structure; he recommends rebuilding it with improved new construction techniques and an estimate will be obtained from F & V Construction Management, Inc. The chlorine contact chamber is completed. Status of the water studies was discussed; reports are not yet distributed for Saginaw-Midland Water Corporation or the City of Bay City but should be soon.

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, September 22, 2010 at 10:00 a.m. Motion was adopted on a roll call vote at 10:20 a.m.
Yeas: Redmond, Rivet & Gromaski

Respectfully Submitted by: Approved by:

Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, August 25, 2010

WEDNESDAY, AUGUST 25, 2010 DW&S REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:50 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representative: Thomas Paige, Director, Paul Colbeck, Water Superintendent, Supervisors - Terry Watson, Bangor; Ronald Campbell, Frankenlust; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; Joe Mongeluzi, Wade-Trim, Inc.; and Jackie McCarthy, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the August 25, 2010 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

PUBLIC INPUT - NONE

Commissioner Gromaski motioned for approve and execute Portsmouth Township/WWS #1 Agnes, Mary, Danak & Johnson water system improvements for $174,279.50 with Michael Schultz Excavating. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Rivet moved to approve Final pay request No. 5 to Kamphius Pipeline Co. for Bangor Township/N. Euclid Avenue (from Beaver Road to Tobico Beach Road water project for $1,225.00. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Gromaski moved to approve Contract Change Order No. 4 to F & V Construction Management, Inc. for Regional WWTP Hydraulic/Process Expansion water project for $202,014.68. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Redmond moved to approve payroll for the period of 8/01/10 through 8/14/10 in the amount of $84,669.88. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Gromaski moved to approve bills in the amount of $148,899.69. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Commissioner Redmond moved to receive the Dept.'s Monthly Meeting Summary of August 11, 2010. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski
Commissioner Rivet moved to authorize signature changes for Chemical Bank Accounts; remove Kin Miller and add Tom Paige. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Commissioner moved to open and authorize signatures for Bond Redemption Fund at Chemical Bank. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Rivet moved to receive the 2nd Quarter Statement of Revenues and Expenses. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Mr. Paige notified the Board of the MCRCSIP Refund for $29,848.

Mr. Paige discussed the WWTP Operations and Maintenance Schedule; DWS personnel are working 9 hour days (at overtime) to do work to enhance the ongoing project, particularly work that requires excavation, while the site in under construction.

Mr. Paige discussed the Regional WWTP Hydraulic/Process Expansion update. Hydroseeding of the basin is in process. Pictures were distributed and status discussed. The pipeline had been bored and installed under the Saginaw River to connect Essexville/Hampton.

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, September 8, 2010 at 10:00 a.m. Motion was adopted on a roll call vote at 10:30 a.m.
Yeas: Gromaski, Redmond & Rivet

Respectfully Submitted by: Approved by:

Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, August 11, 2010

WEDNESDAY, AUGUST 11, 2010 DW&S REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:58 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representative: Ken Miller, Director, Bradd Maki and Thomas Paige, Assistant Director, Jim Marter; Supervisors - Terry Watson, Bangor; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; and Paul Wasek, Williams; Mel McNally, Kawkawlin Township Trustee; Joe Mongeluzi, Wade-Trim; and Jackie McCarthy, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the July 28, 2010 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

PUBLIC INPUT - NONE

Bids were received and opened for Portsmouth Township/WSS#1 Agnes, Mary, Danak & Johnson water system improvements. Commissioner Rivet moved to refer for review. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Redmond moved to authorize bid advertisement contingent upon Bangor Township obtaining required easements for Bangor Township/Barnett Lane to Harris Lane Loop/Bangor Downs/Sunset Shores Marina water improvements. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Gromaski moved to approve pay request No. 4 to F & V Construction Management, Inc. for Regional WWTP/Process Expansion water project for $534,028.18. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Rivet moved to approve payroll for the period of 7/18/10 through 7/31/10 in the amount of $84,114.57. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Redmond moved to approve bills in the amount of $774,140.12. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Rivet moved to receive the Dept.'s Monthly Meeting Summary of July 14, 2010. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Commissioner Gromaski moved to approve the Water Supervisor to attend the Distribution System Short Course Meeting on 9/13/10 through 9/15/10 and the next Distribution System Operation and Maintenance course when offered. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Redmond moved to approve a Water Department Employee to attend the Cross Connection Training Advanced Course on 9/09/10 in Lansing. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Mr. Paige discussed the WWTP Hydraulic/Process Expansion update. The inside of the basin is expected to be completed this week; project status was discussed. The north digestor has been poured. Hampton is projected to meet the 11/1/10 start date but Essexville is likely delayed to 1/11/11.

Mr. Miller discussed the Director Recommendation for Thomas Paige to become Director effective 8/23/10. Commissioner Redmond moved to accept the recommendation of the retiring Director. The contract for Thomas Paige will change from Assistant Director to Director; the Board will review it. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Redmond moved to accept the Resolution of Appreciation to honor the service of Ken Miller upon his 8/20/10 retirement. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet
Chairman Redmond along with Commissioners Gromaski and Rivet presented the Resolution of Appreciation to Ken Miller and shared their appreciation for Mr. Miller's 30 years of outstanding service to the BCDWS and community.

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, August 25, 2010 at 10:00 a.m. Motion was adopted on a roll call vote at 10:30 a.m.
Yeas: Redmond, Rivet & Gromaski

Respectfully Submitted by: Approved by:

Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, July 14, 2010

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; Thomas Paige, Asst. Director; Paul Colbeck, Water Superintendent; Jim Marter, Accounting Manager; and Ed Carstens, WWTP Superintendent; Supervisors - Ronald Campbell, Frankenlust; George Augustyniak, Fraser; Terry Spegel, Hampton; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; and Paul Wasek, Williams; Mel McNally, Kawkawlin Township Trustee; Joe Mongeluz, Wade-Trim, Inc.; and Jackie McCarthy, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the June 30, 2010 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

PUBLIC INPUT - T. Paige introduced new WWTP Superintendent, Ed Carstens

Commissioner Rivet motioned for approve and execute Change Order # 2 for $186,321.40 with F & V Construction Management, Inc. Regional WWTP/Process Expansion water project. Chairman is authorized to sign. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Redmond moved to approve pay request No. 3 to F & V Construction Management, Inc. for Regional WWTP/Process Expansion water project for $881,152.51. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Bids were received and opened for Williams Township/Flajole Road water main loop (between Wheeler & Wilder Roads). Commissioner Rivet moved to refer for review. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Redmond moved to approve payroll for the period of 6/20/10 through 7/3/10 in the amount of $78,817.38. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Redmond moved to approve bills in the amount of $1,886,788.29. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Mr. Paige discussed the Regional WWTP Hydraulic/Process Expansion project. The basin is progressing on schedule. The contractor will start pouring the digester walls next week. The project is still under the projected budget costs. T. Spegel gave an update on the Hampton portion of the project that is approximately 40% complete.

Mr. Paige discussed Essexville Meter Reading; DWS will start doing this on a monthly basis.

Mr. Paige discussed Saginaw/Midland Water Supply Update; preliminary reports should be received shortly. Mr. Miller gave notice of his 8/20/10 retirement date.

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, July 28, 2010 at 10:00 a.m. Motion was adopted on a roll call vote at 10:50 a.m.
Yeas: Gromaski, Redmond & Rivet

Respectfully Submitted by: Approved by:

Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, July 28, 2010

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:54 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; Thomas Paige, Asst. Director; Paul Colbeck, Water Superintendent; Supervisors - George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; and Paul Wasek, Williams; and Jackie McCarthy, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the July 14, 2010 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

PUBLIC INPUT - NONE

Commissioner Redmond moved to advertise on or after 7/29/10 for an August 11, 2010 bid opening for Portsmouth Township/WWS #1 Agnes, Mary, Danak & Johnson water systems improvements. Bid will be awarded at the August 25, 2010 meeting. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Commissioner Gromaski moved to approve bid for Williams Township/Flajole Road water main loop (between Wheeler & Wilder) to Mid-State Earthworks, Inc., which was the low bid of $101,305.00. This motion will authorize, approve, and execute Contract Documents. Chairman and Clerk are authorized to sign. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Redmond moved to approve payroll for the period of 7/4/10 through 7/17/10 in the amount of $86,623.12. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Rivet moved to approve bills in the amount of $458,050.19. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Rivet motioned to approve and execute Change Order # 3 for $80,760.97 with F & V Construction Management, Inc. Regional WWTP/Process Expansion water project. Chairman is authorized to sign. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Mr. Paige discussed the Saginaw/Midland Water Supply. LAN is on schedule to provide a report to the Saginaw/Midland Water Supply board in mid-August regarding the possible production of raw or finished water for Bay County. The Malcolm Pirnie report for the Bay City Water Treatment Plant is also due by mid-August. Once these reports are available, Raftalis Financial will develop a rate model for the two water supply options.

Mr. Paige discussed the 2010/11 Proforma Rate and water supply studies funding. The 2010/11 Proforma is $2.30 ccf ($2.06 is current rate). This increase along with payment for the studies amounts to an additional charge to the townships of approximately $0.30 ccf. DWS will be reviewing the effect of the new proforma and cost of the studies on each water district and making a recommendation to each water district shortly.

Mr. Paige discussed the Regional WWTP Hydraulic/Process Expansion update; it is progressing on schedule. The basin is expected to be complete within two weeks.

There being no further business before the Board, Commissioner River moved to adjourn the meeting until Wednesday, August 11, 2010 at 10:00 a.m. Motion was adopted on a roll call vote at 11:05 a.m.
Yeas: Gromaski, Redmond & Rivet

Respectfully Submitted by: Approved by:

Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, June 30, 2010

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:35 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representative: Ken Miller, Director, Paul Colbeck, Jim Marter and Thomas Paige; Supervisors - Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; and Paul Wasek, Williams; and Jackie McCarthy, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the June 16, 2010 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

PUBLIC INPUT - NONE

Commissioner Gromaski moved to advertise on or after 6/30/10 for a July 14, 2010 bid opening for Williams Township/Flajole Road water main loop (between Wheeler and Wilder Roads). Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Redmond moved to approve payroll for the period of 6/6/10 through 6/19/10 in the amount of $121,821.06. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Gromaski moved to approve bills in the amount of $220,900.59. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Redmond motioned for approval to post and fill WWTP Operations Specialist I position. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Mr. Paige discussed the Regional WWTP Hydraulic/Process Expansion project. Recent weekend rain event of 2 inches was handled with no overflows. The bond issue was closed last week with an interest rate of 4.07% which nearly matches a AAA bond rating. Sewer Use Ordinances and Inter Jurisdictional Agreements are being discussed and will need to be adopted by Essexville and Hampton. The expansion project is progressing on schedule and status was discussed. The proposed water proforma rate for 2010-2011 was lowered to $2.33/ccf from $2.36/ccf. Staff will be further reviewing the proforma with Bay City.

New WWTP Superintendent will start on 7/6/10 and Mr. Miller plans to retire in August if the transition goes well.

Recent mailing from the City of Bay City was discussed.

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, July 14, 2010 at 10:00 a.m. Motion was adopted on a roll call vote at 11:12 a.m.
Yeas: Gromaski, Redmond & Rivet

Respectfully Submitted by: Approved by:

Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, June 16, 2010

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:12 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond & Richard Gromaski
Excused: Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representative: Ken Miller, Director, Paul Colbeck, Bradd Maki and Thomas Paige; Supervisors - Terry Watson, Bangor; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; and Paul Wasek, Williams; Joe Mongeluz, Wade-Trim, Inc.; and Jackie McCarthy, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the June 2, 2010 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski & Redmond

PUBLIC INPUT - NONE

Commissioner Gromaski motioned for approval to pay $937,661.66 for request No. 2 dated 6/04/2010 to F & V Construction Management, Inc. for the Regional WWTP Hydraulic/Process Expansion. Motion was adopted on a roll call vote:
Yeas: Redmond & Gromaski

Commissioner Gromaski motioned for approve and execute Change Order # 3 with Spicer Group, Inc. for Portsmouth Township (WSS#1)/Agnes, Mary, Johnson and Danak water project. Chairman is authorized to sign. Motion was adopted on a roll call vote:
Yeas: Gromaski & Redmond

Commissioner Redmond moved to approve payroll for the period of 05/23/10 through 06/05/10 in the amount of $81,600.20. Motion was adopted on a roll call vote:
Yeas: Redmond & Gromaski

Commissioner Redmond moved to approve bills in the amount of $1,466,521.84. Motion was adopted on a roll call vote:
Yeas: Gromaski & Redmond

Commissioner Gromaski moved to receive the Dept.'s Monthly Meeting Summary of June 2, 2010. Motion was adopted on a roll call vote:
Yeas: Redmond & Gromaski

Mr. Paige discussed computer updates needed that are contained in the capital budget; 3 desktops and 1 laptop.

Commissioner Redmond moved to approve filling the WWTP Superintendent position to Ed Carstens. He is scheduled to start on 7/6/10. Motion was adopted on a roll call vote:
Yeas: Redmond & Gromaski

Commissioner Gromaski moved to approve the Bond Authorization Resolution and authorize WWTP Construction fund bank account. Bonds were priced as of 6/9/10 for a total of $4,955,000 and AA rating; proceeds to arrive on 6/24/10. Motion was adopted on a roll call vote:
Yeas: Gromaski & Redmond

Mr. Paige discussed the Regional WWTP Hydraulic/Process Expansion project which is close to 30% complete. The concrete floor of the digestor has been poured and the basin work is in progress. They will be presenting details regarding the Hampton project along with T. Spiegel on 6/18/10.

Mr. Paige discussed the status of Water update with City of Bay City and Saginaw-Midland Water Corporation. A draft of a recent study is to be released in early July and final report by the end of July. Bradd Maki, new Water Supervisor, was introduced.

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, June 30, 2010 at 10:00 a.m. Motion was adopted on a roll call vote at 10:50 a.m.
Yeas: Gromaski & Redmond

Respectfully Submitted by: Approved by:

Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, June 2, 2010

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:50 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representative: Ken Miller, Director, Bill Schubert and Thomas Paige; Supervisors - Terry Watson, Bangor; Ronald Campbell, Frankenlust; George Augustyniak, Fraser; Terry Spegel, Hampton; David Schabel, Merritt; Gary Brandt, Monitor; and Paul Wasek, Williams; Mel McNally, Kawkawlin Township Trustee; Patrick Beson, County Commissioner; and Jackie McCarthy, Clerk of the Board.

Commissioner Rivet moved to approve the minutes of the May 19, 2010 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

PUBLIC INPUT - NONE

Commissioner Gromaski motioned for approval Change Order # 1 final balancing with Mid-state Earthworks, Inc. for the Williams Township/Salzburg Road water (between Flajole & M-47 Ramp) and Flajole & Salzburg sewer (from existing sewer south to Salzburg, East to M-4 ramp). Chairman and Clerk are authorized to sign. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Redmond motioned for approval Final Payment Certificate # 3 to Mid-state Earthworks, Inc. for $64,066.60 for the Williams Township Flajole & Salzburg water and sewer improvements. Chairman and Clerk are authorized to sign. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Redmond motioned to approve and execute Professional Services Agreement with Civil Engineering Consultants for Williams Township/Flajole Road water main loop (between Wheeler and Wilder). Chairman and Clerk are authorized to sign. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Rivet moved to approve payroll for the period of 05/09/10 through 05/22/10 in the amount of $79,746.99. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Gromaski moved to approve bills in the amount of $597,364.89. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski
Commissioner Gromaski moved to approve the purchase of two computers and software for WWTP/Pump Stations at an estimated cost of $30,000. This was planned for the 2011 Capital Outlay Budget but replacement is needed now. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Mr. Paige discussed the project update on the Regional WWTP Hydraulic/Process Expansion. Some contractors are finishing their part of the project. The project is progressing on schedule.

Mr. Paige discussed the status of WWTP Superintendent Position. Interview committee was formed and 4 interviews were held and a recommendation is expected at the next meeting.

Commission Chairman Redmond presented a Certificate of Appreciation recognizing Bill Schubert and discussed what an asset he has been to their organization.

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, June 16, 2010 at 10:00 a.m. Motion was adopted on a roll call vote at 10:20 a.m.
Yeas: Gromaski, Redmond & Rivet

Respectfully Submitted by: Approved by:

Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, May 19, 2010

WEDNESDAY, MAY 19, 2010 DW&S REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Edward Rivet & Richard Gromaski
Excused: Gerald Redmond

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representative: Bill Schubert, Thomas Paige, Paul Colbeck and Jim Marter; Supervisors - Terry Watson, Bangor; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; Dave Schabel, Merritt; Gary Brandt, Monitor; and Paul Wasek, Williams; Stu Reid, Auditor; and Lisa Fleming, Fill-in for Clerk of the Board.

Commissioner Gromaski moved to approve the minutes of the May 5, 2010 meeting. Motion was adopted on a roll call vote:
Yeas: Rivet & Gromaski

PUBLIC INPUT - NONE

Commissioner Rivet moved to approve payroll for the period of 04/25/10 through 05/08/10 in the amount of $81,592.34. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivet

Commissioner Gromaski moved to approve bills in the amount of $ 1,086,261.53. Motion was adopted on a roll call vote:
Yeas: Rivet & Gromaski

Commissioner Rivet moved to receive the Dept.'s Monthly Meeting Summary of May 5, 2010. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivet

Stu Reid from Weinlander Fitzhugh CPA firm presented the 2009 audited financial statements and stated that there were no internal control issues. Commissioner Rivet moved to receive the financial statements. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivet

Mr. Paige & Mr. Marter reviewed the received Statement of Revenue and Expense Report for First Quarter 2010. Commissioner Gromaski moved to receive the report. Motion was adopted on a roll call vote:
Yeas: Rivet & Gromaski

Commissioner Rivet motioned for approval to pay $867,398.92 for request No. 1 dated 4/29/2010 to F &V Construction Management, Inc. for the Regional WWTP Hydraulic/Process Expansion. Motion was adopted on a roll call vote:
Yeas: Rivet & Gromaski

Commissioner Rivet moved to approve and execute Agreement for Conservation Easement for Regional WWTP Hydraulic/Process Expansion. Chairman is authorized to sign. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivet

Mr. Paige discussed the project update on the Regional WWTP Hydraulic/Process Expansion and noted they ran into bad soils on east side and discussed expanding pond to the south. Everything else is progressing well.

Mr. Paige discussed the Water Authority. Remain on target for late summer/early fall.

Mr. Paige recommended hiring Bradd Maki to the position of Water Supervisor at the Bay County Department of Water and Sewer. It is anticipated he will begin work during the first week of June pending successful completion of a physical. Commissioner Rivet moved to approve. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivet

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, June 2, 2010 at 10:00 a.m. Motion was adopted on a roll call vote at 11:05 a.m.
Yeas: Gromaski & Rivet

Respectfully Submitted by:
Jackie McCarthy
Clerk of the Board

Approved by:
Gerald M. Redmond
Chairman of the Board

WEDNESDAY, May 5, 2010

WEDNESDAY, MAY 5, 2010 DW&S REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:30 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representative: Ken Miller, Director, Bill Schubert, Paul Colbeck and Thomas Paige; Supervisors - Ronald Campbell, Frankenlust; George Augustyniak, Fraser; Terry Spegel, Hampton; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; and Paul Wasek, Williams; and Jackie McCarthy, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the April 21, 2010 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

PUBLIC INPUT - T. Spegel discussed update on Hampton sewer project and mentioned 6/18/10, 10:00 meeting/media event.

Commissioner Redmond moved to approve and execute Professional Services Agreement with Wade-Trim for Bangor Township/Barnett Lane to Harris Lane Loop; Bangor Downs; Sunset Shores Marina water project. Chairman and Clerk are authorized to sign. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Gromaski moved to approve and execute Final Payment No. 3 with Meylan Excavating, Inc. for Kawkawlin Township/Fraser Road water project. Chairman and Clerk are authorized to sign. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Redmond moved to approve payroll for the period of 04/11/10 through 04/24/10 in the amount of $79,881.21. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Commissioner Rivet moved to approve bills in the amount of $598,606.94. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Gromaski moved to approve and execute Memorandum of Agreement with Michigan Fair Contracting Center for Regional WWTP Hydraulic/Process Expansion. Chairman and Clerk are authorized to sign. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Mr. Paige and Mr. Miller discussed the project update on the Regional WWTP Hydraulic/Process Expansion and noted it is progressing well.

Mr. Paige and Mr. Miller discussed the UWUA Local #546 request to seek two year Contract Extension. Commissioner Redmond moved to approve negotiations. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Mr. Paige recommended appointing Paul Colbeck to Water Superintendent effective June 13, 2010. Commissioner Gromaski moved to approve. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Rivet motioned for approval to fill Water Supervisor position and will seek internal and external applications. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, May 19, 2010 at 10:00 a.m. Motion was adopted on a roll call vote at 11:10 a.m.
Yeas: Gromaski, Redmond & Rivet

Respectfully Submitted by:
Jackie McCarthy
Clerk of the Board

Approved by:
Gerald M. Redmond
Chairman of the Board

WEDNESDAY, April 21, 2010

WEDNESDAY, APRIL 21, 2010

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director, Bill Schubert and Thomas Paige; Supervisors - Ronald Campbell, Frankenlust; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; and Paul Wasek, Williams; Mel McNally, Kawkawlin Township Trustee; Mike Niederquell, Wade-Trim, Inc.; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the April 7, 2010 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Redmond

PUBLIC INPUT - M. Haranda questioned dust control and road bonding
D. Schabel discussed Kinney Road bridge status
R. Campbell corrected recent news article on turning a road to gravel
M. McNally questioned project on River Road east of Mackinaw; not BCRC project, BCRC will investigate

Commissioner Rivet moved to approve a Township-wide Sidewalk Indemnity Agreement for sidewalks installed within the BCRC road right-of-way. Motion was adopted on a roll call vote contingent upon clarifying items with our attorney:
Yeas: Redmond, Rivet & Gromaski

Commissioner Redmond moved to approve a Class Action Lawsuit against CenturyTel, Inc. Chairman is authorized to sign. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Bids received and opened on April 7, 2010 for Tandem Axle Cab and Chassis were reviewed. Commissioner Rivet moved to award bid to Diesel Truck Sales for $97,081.00 less trade-in allowance for truck #234 of $29,000.00. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Mr. Frederick presented quotes received for Screened Black Dirt for 2010. Commissioner Gromaski moved to award to Gushow and Sons, Inc. for their low quote of $9.50 per yard picked up and $11.75 per yard delivered to Beaver Road. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Mr. Lillo presented quotes received for Oils & Lubricants for 2010. Commissioner Redmond moved to award to Karbowski Oil Company, for their low quote. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Commissioner Gromaski moved to approve Agreement #14-2010-01 with Williams Township for ditching to improve the roadside drainage of Flajole Road between Hotchkiss Road and Salzburg Road. Project is estimated at $30,000.00. Township Share is $30,000. Schedule of Payments is: $30,000 due 5/15/10. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Redmond moved to receive a Thank You from the St. Patrick's Day Parade Association thanking the Board and BCRC crews for their assistance in setting up and taking down traffic control signage for the Parade in Bay City. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Rivet moved to receive the generous commitment of $1,000 from the Bay Area Community Foundation and $7,500 from Bangor Township School System for the Safe Routes to School project. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Redmond moved to approve payroll for the period of 3/27/10 through 4/9/10 in the amount of $119,002.13. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Commissioner Redmond moved to approve bills in the amount of $624,865.16. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Gromaski moved to approve permits 10-047 through 10-060. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Engineer-Manager's Report - Thank you to Township Supervisors for submitting township agreements to C. Wale - Overtime report - Salt contracts; need to purchase more by August but requirements are expected to be 75% less in the fall - Blue Water at Tuscola CRC on 4/22/10 - Midland Road project; design continues, BCRC assisting with use of new camera - Wilder Road concrete patch ARRA project; Precon meeting was 4/20 and project is due to start 6/1 - Road closures for upcoming projects - M-13 over Kawkawlin River bridge project status - Meetings will be scheduled today
for Healthcare meeting with active employees and retirees - Status of US Bike Route - Act 51 to be complete this week - Draft of financial statements are complete and auditor will be present at 5/5 meeting.

Commissioner Rivet moved to approve the new Smoking Policy as of 5/1/10 to adhere to new law. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet0

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, May 5, 2010 at 9:00 a.m. Motion was adopted on a roll call vote at 9:55a.m.
Yeas: Redmond, Rivet & Gromaski

Respectfully Submitted by: Approved by:

 

Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, April 7, 2010

WEDNESDAY, APRIL 7, 2010

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representative: Ken Miller, Director, Bill Schubert and Thomas Paige; Supervisors - George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; and Paul Wasek, Williams; and Jackie McCarthy, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the March 24, 2010 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

PUBLIC INPUT - NONE

Commissioner Redmond moved to approve payroll for the period of 3/14/10 through 3/27/10 in the amount of $76,519.08. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Gromaski moved to approve bills in the amount of $250,129.66. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Bids were received and opened for Regional WWTP Hydraulic/Process Expansion, two (2) boilers and sludge mixing system. Commissioner Rivet moved to refer for review. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Redmond moved to approve and execute a Quit Claim Deed Releasing Easement in Williams Township for Parkview Office Plaza, LLC. The Chairman and Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Gromaski moved to approve and authorize City Sewer Cleaners to clean wet wells at Regional Pump Stations #13 and #14. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Redmond moved to approve bid for Contract 1A (Basin) for Regional WWTP/Process Expansion to Lee Wood Contracting, Inc. for $742,000.00. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Rivet moved to approve two employees to attend the MWEA seminar on April 15, 2010 in Frankenmuth. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Redmond moved to approve to send one employee to Pumps and Motors Training Seminar. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Mr. Miller discussed the DWS Staffing. Operations Supervisor, Mr. Koss, has returned to work. An electrician will be retiring after 30 years of service and interviews will start tomorrow. An employee is being considered to move into Bill Schubert's position upon his retirement. Ken Miller expressed his desire to retire this July or August.

Mr. Miller discussed the 2008/2009 True-Up that was received from the City of Bay City on 2/15/10 indicating that the DWS owed $222,350.51, or 6.6% over the proforma. DWS thoroughly reviewed the true-up and discussions were held with the City of Bay City. Bay City provided a revised true-up dated 3/24/10 with $209,226, or 6.2%, owed to the City of Bay City from DWS. Since the amount is over 5%, DWS is required to pay the entire $209,226 per the last arbitration ruling. Contributing factors were declining water consumption along with significant purification, staffing, operational and/or unfunded employee legacy costs.

Mr. Paige discussed the Regional Hydraulic/Process Expansion Project. Last week a draft wetland permit was received and things are in order to begin the project on 4/12/10. Bond resolution was approved by Bay County. A preconstruction meeting was held on 4/6/10.

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, April 21, 2010 at 10:00 a.m. Motion was adopted on a roll call vote at 10:55 a.m.
Yeas: Redmond, Rivet & Gromaski

Respectfully Submitted by: Approved by:

Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, MARCH 24, 2010

WEDNESDAY, MARCH 24, 2010 DW&S REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:10 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond & Edward Rivet
Excused: Richard Gromaski

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representative: Ken Miller, Director, Bill Schubert and Thomas Paige; Supervisors - Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; and Paul Wasek, Williams; and Jackie McCarthy, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the March 10, 2010 meeting. Motion was adopted on a roll call vote:
Yeas: Rivet & Redmond

PUBLIC INPUT - NONE

Commissioner Redmond moved to approve payroll for the period of 02/28/10 through 03/13/10 in the amount of $74,975.64. Motion was adopted on a roll call vote:
Yeas: Redmond & Rivet

Mr. Paige requested removal of the payment to Fleis & Vandenbrink until the next meeting. Commissioner Redmond moved to accept the revised bill total of $168,944.88. Motion was adopted on a roll call vote:
Yeas: Redmond & Rivet

Commissioner Redmond moved to receive the Dept.'s Monthly Meeting Summary of February 24, 2010. Motion was adopted on a roll call vote:
Yeas: Redmond & Rivet

Commissioner Rivet moved to advertise on or after 3/25/10 for an April 7, 2010 bid opening for Anerobic Digester Owned Produced equipment of the Regional WWTP Hydraulic/Process Expansion. Motion was adopted on a roll call vote:
Yeas: Rivet & Redmond

Commissioner Redmond moved to approve an additional generator for Kawkawlin pump station #6 pending Kawkawlin Township approval to Coleman Electric for $12,725. Motion was adopted on a roll call vote:
Yeas: Redmond & Rivet

 

Commissioner Redmond moved to approve bid award by F & V Construction Management Inc. for items of the Regional WWTP Hydraulic/Process Expansion to Contract 3A (Process Mechanical) to Franklin Holwerda Company for $1,688,900.00, Contract 3B (Building Construction) to J.R. Heineman & Sons for $348,500.00, Contract 3C (Concrete and Excavation) to J.R. Heineman & Sons for $845,000.00, Contract 3D (Instrumentation) to Commerce Controls for $174,715.00, Contract 3E (Electrical) to Ted's Electric Service, Inc. for $180,000.00 and Contract 4 (Paving) to Pyramid Paving, Inc. at $439,250.66. Motion was adopted on a roll call vote:
Yeas: Rivet & Redmond

Commissioner Rivet moved to approve a Resolution Approving Bond Resolution for a bond issue up to $5,000,000 for the improvements to West Bay County Regional Wastewater Treatment Plant. Motion was adopted on a roll call vote:
Yeas: Redmond & Rivet

Commissioner Redmond moved to approve an Agreement for the construction, operation and maintenance of Wastewater Systems improvements. Motion was adopted on a roll call vote:
Yeas: Rivet & Redmond

Commissioner Rivet moved to approve a Memorandum of Understanding for Allocation of Costs for Essexville and Hampton joining the Bay County West Side Regional Sewage Disposal System. Motion was adopted on a roll call vote:
Yeas: Redmond & Rivet

Mr. Miller and Mr. Paige discussed the retirement of their Water Superintendent and would like authorization to fill the position. Commissioner Redmond moved to approve. Motion was adopted on a roll call vote:
Yeas: Rivet & Redmond

Mr. Miller and Mr. Paige discussed the status of the Water Authority.

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, April 7, 2010 at 10:00 a.m. Motion was adopted on a roll call vote at 10:45 a.m.
Yeas: Redmond & Rivet

Respectfully Submitted by: Approved by:

Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, MARCH 10, 2010

WEDNESDAY, MARCH 10, 2010 DW&S REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representative: Ken Miller, Director, Bill Schubert, Jim Marter and Thomas Paige; Supervisors - Ronald Campbell, Frankenlust; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; and Paul Wasek, Williams; Dale Majerczyk, City Manager of Essexville; and Jackie McCarthy, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the February 24, 2010 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

PUBLIC INPUT - NONE

Bids were received and opened for Contract 1A (Basin), Contracts 3A through 3E (Anerobic Digester) and Contract 4 (Milling and Paving) of the Regional WWTP Hydraulic/Process Expansion. Mr. Miller discussed the parts of this project and possible grant that may offset a portion of it. The Essexville City Manager discussed their part of the project that was awarded on 3/9/10. Commissioner Gromaski moved to refer for review. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Redmond moved to approve payroll for the period of 02/14/10 through 02/27/10 in the amount of $79,781.80. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Rivet moved to approve bills in the amount of $246,270.60. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Gromaski moved to approve bid award for owner procured items of the Regional WWTP Hydraulic/Process Expansion to Actuators-Kennedy Industries for $30,972.00, Pumps to Detroit Pump and Manufacturing for $67,889.00 and VFD's to Standard Electric for $23,000.00. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Rivet moved to approve bid for pump station generators for Kawkawlin and Monitor Townships to Coleman Electric for $25,450. Commissioner Gromaski recommended considering purchasing another at this time since the cost was less than expected and another is needed. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Redmond moved to approve bid for two sets of bar screen chains to IDC Industries for $12,015.36. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Redmond moved to approve one employee to attend the Residuals and Biosolids Conference on May 23-26, 2010. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Mr. Paige discussed Regional force main repair on 2 Mile Road and Strieter Drive completed by Shaw Contracting.

Mr. Paige discussed the Water Authority and a meeting on 3/9/10 with the Saginaw-Midland Water Corporation.

Mr. Paige discussed the Regional WWTP Hydraulic/Process Expansion update. Essexville bids have been awarded. Bonds are close to being approved for Essexville and Hampton.

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, March 24, 2010 at 10:00 a.m. Motion was adopted on a roll call vote at 11:35 a.m.
Yeas: Gromaski, Redmond & Rivet

Respectfully Submitted by: Approved by:

Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, FEBRUARY 24, 2010

WEDNESDAY, FEBRUARY 24, 2010 DW&S REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:35 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director, Bill Schubert and Thomas Paige; Supervisors - Terry Watson, Bangor; George Augustyniak, Fraser; Mel McNally, Kawkawlin Township Trustee; Mike Niederquell, Wade-Trim, Inc.; and Jackie McCarthy, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the February 10, 2010 meeting. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

PUBLIC INPUT - NONE

Commissioner Gromaski moved to approve and execute a Professional Services Agreement with Spicer Group, Inc. for WWS#1 Agnes, Mary, Trumbull and 25th water. The Chairman and Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Redmond moved to approve payroll for the period of 1/31/10 through 2/13/10 in the amount of $77,390.71. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Gromaski moved to approve bills in the amount of $112,619.77. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Redmond moved to receive the Dept.’s Monthly Meeting Summary of December 30, 2009 and January 20, 2010. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & rivet

Bids were received and opened for Regional WWTP Hydraulic/Process Expansion, Pump Station Generators, and two (2) sets of bar screen chains for influent building process equipment. Commissioner Gromaski moved to refer for review. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Rivet moved to approve bid for Water Department vehicle for one (1) pickup truck to Hagen Ford with the trade-in of vehicle #111. The low bid less trade will be $10,237.65. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Redmond moved to approve two employees to attend the MWEA Biosolids seminar on March 16-17, 2010. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Gromaski moved to approve two employees to attend the Basic People Skills, for Managers & Supervisors on March 2, 2010. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Redmond moved to approve three employees to attend the APWA Work Zone Safety seminar on March 10, 2010. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Mr. Paige discussed the Verizon Wireless mobile phone plan. Commissioner Rivet moved to approve a consolidated plan with Verizon Wireless. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Mr. Paige discussed the Regional force main repair on 2 Mile Road and Strieter Drive that occurred on 2/16/10 in which station 13 was temporarily closed. Shaw Contracting is in process of installing new pipe. The repair should be complete by next week.

Mr. Miller discussed authorization to fill WWTP Superintendent; Plant Utility Operations Specialist; and General Utility/Mechanics Helper positions. Commissioner Redmond moved to approve filling the positions listed above. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, March 7, 2010 at 10:00 a.m. Motion was adopted on a roll call vote at 10:25 a.m.
Yeas: Redmond, Rivet & Gromaski

Respectfully Submitted by: Approved by:

Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board


WEDNESDAY, FEBRUARY 10, 2010

WEDNESDAY, FEBRUARY 10, 2010 DW&S REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representative: Ken Miller, Director, Bill Schubert and Thomas Paige; Supervisors - George Augustyniak, Fraser; Terry Spegel, Hampton; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; and Paul Wasek, Williams; Mel McNally, Kawkawlin Township Trustee; and Jackie McCarthy, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the January 27, 2010 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

PUBLIC INPUT - NONE

Commissioner Redmond moved to approve bid for Williams Township/Salzburg Road water (between Flajole & M-47 ramp) and Flajole Road and Salzburg Road sewer (from existing sewer south to Salzburg, east to M-47 ramp) to Mid-State Earthworks, Inc., which was the low bid of $259,501.00. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Rivet moved to execute contract documents for the project noted above. Motion was adopted on a roll call vote:
Yeas: Rivet, Redmond & Gromaski

Commissioner Gromaski moved to authorize to sign Amendment No. 2 to Professional Services Agreement with Civil Engineering Consultants, Inc. for Williams Township/Salzburg Road water (between Flajole & M-47 ramp) and Flajole Road and Salzburg Road sewer (from existing sewer south to Salzburg, east to M-47 ramp). The Chairman and Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Redmond moved to approve payroll for the period of 1/17/10 through 1/30/10 in the amount of $96,668.09. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Rivet moved to approve bills in the amount of $253,579.95. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Commissioner Gromaski moved to approve bid award by F&V Construction Management Inc. for Contract 1B for Site Piping and Structures to Bilacic Trucking for $830,000.00, 2A for Process Mechanical to Franklin Holwerda Company for $604,000.00, 2B for Building Construction to J.R. Heineman & Sons for $100,500.00, 2C for Concrete and Excavation to Jelsma Concrete for $262,278.00, 2D for Instrumentation to Windemuller Electric for $262,650.00 and 2E for Electrical to J. Ranck Electric for $174,747.00 for Regional WWTP Hydraulic/Process Expansion contingent upon securing project financing. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Redmond moved to advertise on or after 2/11/10 for a March 10, 2010 bid opening for Contract 1A (Basin), Contracts 3A through 3E (Anerobic Digester) and Contract 4 (Milling and Paving) of the Regional WWTP Hydraulic/Process Expansion. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Bids were received and opened for One (1) Pickup Truck for Water Department. Commissioner Redmond moved to refer for review. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Rivet moved to approve the finance director to attend the MI Government Finance Officers Association Spring Seminar on March 26, 2010. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Mr. Miller discussed the WWTP Hydraulic/Process Expansion update. Notice of intent is out for possible financing. Negotiated sale may be used rather than competitive bid for the best interest rate.

Mr. Miller discussed the Water Authority/Bay Metro update. They met twice since the last board meeting with Saginaw-Midland Water Supply Corporation & DNRE. There is a meeting with City of Bay City on 2/11/10. There is a February 17th meeting scheduled with DWS and Saginaw-Midland Water Supply Corporation and the Bay City Times has been invited.

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, February 24, 2010 at 10:00 a.m. Motion was adopted on a roll call vote at 10:20 a.m.
Yeas: Gromaski, Redmond & Rivet

Respectfully Submitted by: Approved by:

Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, JANUARY 27, 2010

WEDNESDAY, JANUARY 27, 2010 DW&S REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:46 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representative: Ken Miller, Director, Bill Schubert and Jim Marter; Supervisors - George Augustyniak, Fraser; Rich Grant and Gary Bartow of F & V; and Jackie McCarthy, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the January 13, 2010 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

PUBLIC INPUT - NONE

Commissioner Redmond moved to approve payroll for the period of 01/03/10 through 01/16/10 in the amount of $100,509.72. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Rivet moved to approve bills in the amount of $149,502.56. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Gromaski moved to advertise on or after 1/28/10 for a February 24, 2010 bid opening for owner procured items of the Regional WWTP Hydraulic/Process Expansion. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Redmond moved to advertise on or after 1/28/10 for a February 10, 2010 bid opening and a February 24, 2010 award for Water Department Vehicle for one pickup truck. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Commissioner Rivet moved to advertise on or after 1/28/10 for a February 24, 2010 bid opening for two 35-45 kW-h stationary generators for local pump stations in Kawkawlin and Monitor Townships. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Gromaski moved to advertise on or after 1/28/10 for a February 24, 2010 bid opening for two sets of bar screen chains for influent building process equipment. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Mr. Miller discussed Regional WWTP Hydraulic/Process Expansion update. Contracts 1B and 2A-2E bid opening at 10:00 a.m. Mr. Miller requested bidding the second half of the project at the next meeting on 2/10/10. Commissioner Rivet moved to approve to refer for review of bids and presentation of low qualified bids at the next meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Gromaski moved to approve that bids must be received at 2600 E. Beaver Road location by bid opening time as past practice has been. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Mr. Miller discussed the Water Authority/Bay Metro update. Positive progress is being made. Discussion followed.

Mr. Miller discussed the Local #546 Memorandum of Understanding #1-2010. Chairman, Vice-Chairman and Member are authorized to sign. Commissioner Rivet moved to approve. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, February 10, 2010 at 10:00 a.m. Motion was adopted on a roll call vote at 10:55 a.m.
Yeas: Redmond, Gromaski & Rivet

Respectfully Submitted by: Approved by:

Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board

WEDNESDAY, JANUARY 13, 2010

WEDNESDAY, JANUARY 13, 2010 DW&S REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:50 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representative: Ken Miller, Director, Bill Schubert, Thomas Paige and John Szelogowski; Supervisors - Terry Watson, Bangor; George Augustyniak, Fraser; Jim Herber, Garfield Trustee; Terry Spegel, Hampton; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; Sharon Stalsberg, Pinconning; and Paul Wasek, Williams; Mel McNally, Kawkawlin Township Trustee; John Billette & Mark Norton, Civil Engineering Consultants; Leroy Day, Garfield Township Planning Commission; and Jackie McCarthy, Clerk of the Board.

Commissioner Redmond moved to approve the minutes of the December 30, 2010 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

PUBLIC INPUT - NONE

Bids were received and opened for Williams Township/Salzburg Road water and Flajole Road and Salzburg Road sewer (from existing sewer south to Salzburg, east to M-47 ramp). Commissioner Gromaski moved to refer for review. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Gromaski moved to approve payroll for the period of 12/20/09 through 1/02/10 in the amount of $76,906.09. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Rivet moved to approve bills in the amount of $337,529.12. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Gromaski moved to approve Maintenance of WWTP Transformer System at a cost of $11,200 to Delta Transformers. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Rivet moved to approve the appointment of John Szelogowski as WWTP General Supervisor and System Analyst. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond, and Rivet

Mr. Miller discussed the Regional WWTP Hydraulic / Process Expansion Update. The grant status looks favorable and will be finalized in 2-3 weeks. Bond financing has been approved by Bay County as an option if it is needed. Commissioner Redmond moved to approve making this project comply with State of Michigan prevailing wage requirements for Bay County. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond, and Rivet

Mr. Paige discussed the On-Site Mitigation Letter of Support and Commissioner Rivet moved to approve the letter and having it signed and sent from the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet, and Gromaski

Mr. Paige thanked the townships present that had submitted or are in the process of submitting letters of support.

Mr. Miller discussed the Water Authority/Bay Metro status. A meeting was held on 1/12/10 with the Saginaw-Midland Municipal Water Supply Corporation, City of Bay City and City of Saginaw representatives. There are upcoming meetings this week with Bay City, Essexville, and Hampton.

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, January 27, 2010 at 10:00 a.m. Motion was adopted on a roll call vote at 10:20 a.m.
Yeas: Gromaski, Redmond, and Rivet

Respectfully Submitted by: Approved by:

Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board