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2012 Board Minutes

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WEDNESDAY, DECEMBER 27, 2012...

THURSDAY, DECEMBER 27, 2012 DW&S REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:50 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Bradd Maki, Water Superintendent; and Ed Carstens, WWTP Superintendent; Supervisors - Ronald Campbell, Frankenlust; Mark Galus, Fraser; Tom Foret, Hampton; Dennis Bragiel, Kawkawlin; George Augustyniak, Fraser Trustee; and Jackie McCarthy, Clerk of the Board.

Commissioner Gromaski moved to approve the minutes of the December 12, 2012 meeting. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT - NONE

Commissioner Gromaski moved to approve payroll for the period of 12/2/12 through 12/15/12 in the amount of $79,691.53. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve bills in the amount of $262,534.29. Motion was adopted on a roll call vote:

Yeas: Rivard, Rivet & Gromaski

Commissioner Rivet moved to open Public Hearing at 10:00 a.m. Motion was adopted on a roll call vote:

Yeas: Rivet, Gromaski & Rivard

The 2013 Budget was reviewed by Mr. Marter and Mr. Tom Paige.

Commissioner Rivard moved to close Public Hearing at 10:15 a.m. Motion was adopted on a roll call vote:

Yeas: Rivard, Rivet & Gromaski

Commissioner Gromaski moved to adopt the 2013 Budget. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to receive 2013 Budget Adjustment Memorandum. Motion was adopted on a roll call vote:

Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve 3 WWTP employees to attend the MWEA Wastewater Administrators Conference in Frankenmuth 1/24/13 and 1/25/13. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

DIRECTORS REPORT - MIOSHA Inspection discussed - Water Supply System Agreement status; Governance Meeting scheduled at Monitor Township Hall on 1/9/13 at 7:00 p.m. - Update on Cost Sharing Agreement to Decommission Bay City WTP - SMMWSC Raw Water Agreement is progressing - Water Transmission System status - Expressed holiday wishes.

PUBLIC INPUT - G. Augustyniak questioned extension date for Water Agreement and Cost Sharing Agreement with City of Bay City.

D. Bragiel commented on odor issue in Linwood and questioned Cost Sharing Agreement with City of Bay City.

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, January 9, 2013 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:58 a.m.:

Yeas: Rivet, Gromaski & Rivard

Respectfully Submitted by: Jackie McCarthy, Clerk of the Board
Approved by: Richard S. Gromaski, Chairman of the Board


WEDNESDAY, DECEMBER 12, 2012...

WEDNESDAY, DECEMBER 12, 2012 DW&S REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:35 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Bradd Maki, Water Superintendent; and Jim Marter, Accounting Manager; Supervisors - Terry Watson, Bangor; Ronald Campbell, Frankenlust; George Augustyniak, Mark Galus, Superintendent, Fraser; Tom Foret, Hampton; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; and Paul Wasek, Williams; Mike Nielsen, Wade-Trim, Inc.; Tom Levengood, Bay City Water Plant; Jeff Hansen, LAN; Mel McNally, Kawkawlin Trustee; and Jackie McCarthy, Clerk of the Board.

Commissioner Gromaski moved to approve the minutes of the November 28, 2012 meeting. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT – G. Brandt questioned item on Accounts Payable Submittal.

Commissioner Rivet moved to approve Amendment #2 to Professional Services Agreement with Wade Trim for Bangor Township/Barnett Lane to Harris Lane Loop; Sunset Shores Marina Water. Motion was adopted on a roll call vote:

Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve payroll for the period of 11/18/12 through 12/01/12 in the amount of $85,785.12. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve bills in the amount of $393,407.16. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to receive local unit monthly meeting summary of 11/14/12. Motion was adopted on a roll call vote:

Yeas: Rivard, Rivet & Gromaski

Commissioner Gromaski moved to receive the Proposed 2013 DWS Budget. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to receive credit card report. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

DIRECTORS REPORT – Water Supply System Agreement; response to recent news articles. Deadline for DWRF Grant is now 1/18/13 – Status of Cost Sharing Agreement to decommission Bay City WTP – Meeting is scheduled for 12/13/12 with City of Bay City and SMMWSC for raw water agreement – Next Governance meeting is scheduled for 12/20/12 at 7:00 p.m. at Bangor Township Hall.

PUBLIC INPUT – G. Augustyniak questioned items to be covered in 12/12 Advisory Meeting.

M. Galus – sewer odor in Linwood questioned.

G. Brandt questioned possible grant money for sewer maintenance.

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, December 27, 2012 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 11:20 a.m.:

Yeas: Rivet, Gromaski & Rivard

Respectfully Submitted by: Jackie McCarthy, Clerk of the Board
Approved by: Richard S. Gromaski, Chairman of the Board


WEDNESDAY, NOVEMBER 28, 2012...

WEDNESDAY, NOVEMBER 28, 2012 DW&S REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:40 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet

Excused: Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Bradd Maki, Water Superintendent; Ed Carstens, WWTP Superintendent; and Jim Marter, Accounting Manager; Supervisors - Terry Watson, Bangor; George Augustyniak, Mark Galus, Superintendent, Fraser; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; and Paul Wasek, Williams; Mike Nielsen, Wade-Trim, Inc.; Tom Levengood, Bay City Water Plant; Jeff Hansen, LAN; and Jackie McCarthy, Clerk of the Board.

Commissioner Gromaski moved to approve the minutes of the November 14, 2012 meeting. Motion was adopted on a roll call vote:

Yeas: Gromaski & Rivet

PUBLIC INPUT - NONE

Commissioner Rivet moved to approve and execute contract with Sterling Excavation, Inc. of West Branch for Bangor Township/Barnett Lane to Harris Lane Loop; Sunset Shores Marina Water Improvements. Motion was adopted on a roll call vote:

Yeas: Rivet & Gromaski

Commissioner Gromaski moved to approve payroll for the period of 11/04/12 through 11/17/12 in the amount of $79,825.73. Motion was adopted on a roll call vote:

Yeas: Gromaski & Rivet

Commissioner Rivet moved to approve bills in the amount of $350,803.52. Motion was adopted on a roll call vote:

Yeas: Rivet & Gromaski

Commissioner Gromaski moved to receive proposed 2013 DWS Budget. Motion was adopted on a roll call vote:

Yeas: Gromaski & Rivet

Commissioner Rivet moved to approve Professional Auditing Services with Weinlander Fitzhugh for years 2012 through 2016. Motion was adopted on a roll call vote:

Yeas: Rivet & Gromaski

Commissioner Gromaski moved to authorize one water department employee and two sewer employees to attend the 2012 Workplace Safety Conference in Mt. Pleasant on December 4 & 5, 2012. Motion was adopted on a roll call vote:

Yeas: Gromaski & Rivet

Commissioner Rivet moved to authorize TL Contracting, Inc. of DeWitt, MI to install three 3’ x 5’ openings with steel covers in sludge holding tanks. Motion was adopted on a roll call vote:

Yeas: Rivet & Gromaski

Commissioner Gromaski & Rivet moved to award bid for WWTP interior lighting to Standard Electric in the amount of $53,639.93. Motion was adopted on a roll call vote:

Yeas: Gromaski & Rivet

DIRECTOR’S REPORT – Status of Agreement with City of Bay City for new Water Plant and Water Source/Supply – SMMWSC Raw Water Supply Contract status – Next Governance meeting will be rescheduled – Sludge removal completed.

PUBLIC INPUT – G. Augustyniak questioned proposal revisions from City of Bay City

D. Bragiel questioned draft status for contract with SMMWSC

P. Wasek commended DWS and Commissioners for negotiations with City of Bay City and supports new plant regardless of City of Bay City decision

G. Brandt questioned detail of agreement reached with Bay City for new Water Plant

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, December 12, 2012 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:40 a.m.:

Yeas: Rivet & Gromaski

Respectfully Submitted by: Jackie McCarthy, Clerk of the Board
Approved by: Richard S. Gromaski, Chairman of the Board


WEDNESDAY, NOVEMBER 14, 2012...

WEDNESDAY, NOVEMBER 14, 2012 DW&S REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski & Michael Rivard

Excused: Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Bradd Maki, Water Superintendent; and Jim Marter, Accounting Manager; Supervisors - George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; Mike Nielsen, Wade-Trim, Inc.; Jeff Hansen, LAN; and Jackie McCarthy, Clerk of the Board.

Commissioner Gromaski moved to approve the minutes of the October 31, 2012 meeting. Motion was adopted on a roll call vote:

Yeas: Gromaski & Rivard

PUBLIC INPUT – G. Augustyniak questioned recent septic odor issue in Fraser Township.

G. Brandt requested additional information on Inflow & Infiltration amounts from August storm.

Commissioner Gromaski moved to approve and award bid to Sterling Excavating Inc. of West Branch in the amount of $198,400 for Bangor Township/Barnett Lane to Harris Lane Loop; Sunset Shores Marina Water Improvements. Motion was adopted on a roll call vote:

Yeas: Gromaski & Rivard

Commissioner Gromaski moved to approve payroll for the period of 10/21/12 through 11/03/12 in the amount of $80,189.85. Motion was adopted on a roll call vote:

Yeas: Gromaski & Rivard

Commissioner Gromaski moved to approve bills in the amount of $334,600.97. Motion was adopted on a roll call vote:

Yeas: Gromaski & Rivard

Commissioner Gromaski moved to receive credit card report. Motion was adopted on a roll call vote:

Yeas: Gromaski & Rivard

Commissioner Rivard moved to approve revised Exhibit A to DWS Fringe Benefit Policy for Supervisory and Administrative Employees effective January 1, 2013. Motion was adopted on a roll call vote:

Yeas: Rivard & Gromaski

Commissioner Gromaski moved to receive 3rd Quarter Statement of Revenue and Expense. Motion was adopted on a roll call vote:

Yeas: Gromaski & Rivard

Commissioner Gromaski moved to receive proposed 2013 DWS Budget. Motion was adopted on a roll call vote:

Yeas: Gromaski & Rivard

Commissioner Rivard moved to approve to change the Board Meeting date from Wednesday, December 26th to Thursday, December 27th. Motion was adopted on a roll call vote:

Yeas: Rivard & Gromaski

DIRECTORS REPORT – Water Source / Supply Evaluation; discussions with City of Bay City – Water Supply System Agreement update – Next Governance meeting scheduled for 11/29 at 7:00 p.m. at Bangor Township Hall – SMMWSC Raw Water Supply update – Bid opening for WWTP Interior Lighting to be held on 11/21/12 at 10:00 a.m.

PUBLIC INPUT – G. Augustyniak questioned County portion of future contract with SMMWSC.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, November 28, 2012 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:55 a.m.:

Yeas: Rivard & Gromaski

Respectfully Submitted by: Jackie McCarthy, Clerk of the Board
Approved by: Richard S. Gromaski, Chairman of the Board


WEDNESDAY, OCTOBER 31, 2012...

WEDNESDAY, OCTOBER 31, 2012 DW&S REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:50 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Bradd Maki, Water Superintendent; John Szelogowski, WWTP Maintenance Supervisor; and Jim Marter, Accounting Manager; Supervisors - Terry Watson, Bangor; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; Mike Nielsen, Wade-Trim, Inc.; Tom Levengood, Bay City Water Plant; Dan Gudschinsky, Resident; and Jackie McCarthy, Clerk of the Board.

Commissioner Gromaski moved to approve the minutes of the October 17, 2012 meeting. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT ? D. Gudschinsky, Monitor Township Resident of Mutual Subdivision questioned sewer special assessment in relation to the August storm.

T. Berger questioned investigation status related to the 8/10/12 storm.

Bids were received and opened for Barnett Lane to Harris Lane Loop; Sunset Shores Marina Water in Bangor Township. Commissioner Rivard moved to refer for review. Motion was adopted on a roll call vote:

Yeas: Rivard, Rivet & Gromaski

Commissioner Gromaski moved to approve payroll for the period of 10/7/12 through 10/20/12 in the amount of $79,537.44. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve bills in the amount of $88,922.09. Motion was adopted on a roll call vote:

Yeas: Rivard, Rivet & Gromaski

Commissioner Rivet moved to approve and execute Memorandum of Understanding #1-2012 with UWUA Local #546. Motion was adopted on a roll call vote:

Yeas: Rivet, Gromaski & Rivard

Commissioner Rivet authorized to advertise for bids for WWTP interior lighting fixtures with a bid opening at 10:00 a.m. on November 14, 2012. Motion was adopted on a roll call vote:

Yeas: Rivet, Gromaski & Rivard

DIRECTORS REPORT ? Water Supply System Agreement update; summary from 10/30/12 meeting ? SMMWSC raw water supply update; estimates are being obtained for new plant costs for Out City customers only; meeting with City of Bay City again on 10/31/12 ? Preliminary 2013 budget to be presented on 11/14 ? RFP deadline for Professional Auditing Services is today.

PUBLIC INPUT - NONE

Commissioner Gromaski moved to authorize Mr. Paige to procure a raw water contract from the SMMWSC for proportional share of raw water for the Bay County Department of Water & Sewer and Out City group, separate from a raw water contract for the City of Bay City. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, November 14, 2012 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:35 a.m.:

Yeas: Rivet, Gromaski & Rivard

Respectfully Submitted by: Jackie McCarthy, Clerk of the Board
Approved by: Richard S. Gromaski, Chairman of the Board


WEDNESDAY, OCTOBER 17, 2012...

WEDNESDAY, OCTOBER 17, 2012 DW&S REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Thomas Paige, Director; and Jim Marter, Accounting Manager; Supervisors - Terry Watson, Bangor; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; and Paul Wasek, Williams; Jeff Hansen, LAN; and Jackie McCarthy, Clerk of the Board.

Commissioner Gromaski moved to approve the minutes of the October 3, 2012 meeting. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT - NONE

Commissioner Gromaski moved to approve payroll for the period of 9/23/12 through 10/6/12 in the amount of $89,934.43. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve bills in the amount of $322,611.27. Motion was adopted on a roll call vote:

Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to receive local unit monthly meeting summary of 10/03/12. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to receive credit card report. Motion was adopted on a roll call vote:

Yeas: Rivet, Gromaski & Rivard

Commissioner Rivet moved to authorize 3 sewer department employees to attend the MWEA Annual Process Seminar on November 7, 2012 in East Lansing. Motion was adopted on a roll call vote:

Yeas: Rivet, Gromaski & Rivard

DIRECTORS REPORT ? DWRF/Project Plan update ? Water Supply System Agreement update; next governance meeting is 10/30 at 7:00 p.m. at Bangor Township Hall ? Meeting scheduled for 10/18 with Bay City Manager to clarify City?s position on Water Supply System Agreement with meeting later in the day between DWS, City of Bay City and Saginaw?Midland Municipal Water Supply Corporation ? Wisner Township Water Distribution System update.

PUBLIC INPUT - NONE

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, October 31, 2012 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:35 a.m.:

Yeas: Rivard, Rivet & Gromaski

Respectfully Submitted by: Jackie McCarthy, Clerk of the Board
Approved by: Richard S. Gromaski, Chairman of the Board


WEDNESDAY, OCTOBER 3, 2012...

WEDNESDAY, OCTOBER 3, 2012 DW&S REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:25 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Bradd Maki, Water Superintendent; Supervisors - Terry Watson, Bangor; George Augustyniak, Fraser; James Dubay, Garfield; Gary Brandt, Monitor; Sharon Stalsberg, Pinconning; and Paul Wasek, Williams; Mike Nielsen, Wade-Trim, Inc.; Tom Levengood, Bay City Water Plant; Jeff Hansen, LAN; and Jackie McCarthy, Clerk of the Board.

Commissioner Gromaski moved to approve the minutes of the September 19, 2012 meeting. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT - NONE

Commissioner Gromaski moved to approve and execute Contract for the Perry Creek Sanitary Sewer Pump Station and Force main with Keyes Trenching Co., Freeland for $279,100. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve and execute Contract for the North Union and Rockwell Drive Water Main Loop with Keyes Trenching Co., Freeland for $42,075. Motion was adopted on a roll call vote:

Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to receive Resolutions from the Bangor-Monitor Metropolitan District and the City of Bay City supporting Intergovernmental Contract for New Bay Area Water Treatment Plant. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to authorize to advertise for bids for Bangor Township/Barnett Lane to Harris Lane Loop; Sunset Shores Marina with a 9:45 a.m. bid opening on October 31, 2012. Motion was adopted on a roll call vote:

Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve payroll for the period of 9/9/12 through 9/22/12 in the amount of $91,343.55. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve bills in the amount of $546,777.47. Motion was adopted on a roll call vote:

Yeas: Rivet, Gromaski & Rivard

WEDNESDAY, OCTOBER 3, 2012 DW&S PAGE 2

Commissioner Rivard moved to authorize 2 water department employees to attend annual Miss Dig System Membership meeting in Mt. Pleasant on October 5, 2012. Motion was adopted on a roll call vote:

Yeas: Rivard, Rivet & Gromaski

DIRECTORS REPORT ? Drinking Water Revolving Fund/Project Plan update ? Water Supply System Agreement update; 10/25/12 is tentative date for next planned Governance meeting at 7:00 p.m. ? Update on claims from August 9 & 10 2012 rainfall event ? RFP for Professional Auditory Services is due back at the end of October for a 3 year contract with the option of 2 additional years ? Incident at Marina in Linwood; repairs needed to sanitary sewer main damaged by excavator and Marina will be billed.

PUBLIC INPUT ? G. Augustyniak commented on status of sewer system.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, October 17, 2012 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 11:14 a.m.:

Yeas: Rivard, Rivet & Gromaski

Respectfully Submitted by: Jackie McCarthy, Clerk of the Board
Approved by: Richard S. Gromaski, Chairman of the Board


WEDNESDAY, SEPTEMBER 19, 2012...

WEDNESDAY, SEPTEMBER 19, 2012

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:58 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet
Excused: Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Bradd Maki, Water Superintendent; Ed Carstens, WWTP Superintendent; and Randy Bingham, Retiring WWTP Operator; Supervisors - Terry Watson, Bangor; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; Mike Nielsen, Wade-Trim, Inc.; Tom Levengood, Bay City Water Plant; Justin Engel, Bay City Times; Residents of Watergate Subdivision; Mel McNally, Kawkawlin Township Trustee; and Jackie McCarthy, Clerk of the Board.

Commissioner Gromaski moved to approve the minutes of the September 5, 2012 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivet

PUBLIC INPUT  Two residents of Westgate Subdivision and one resident of Ranch Drive discussed damage claims from the August 9th & 10th storm; discussion followed.

Commissioner Gromaski moved to approve bid and award Perry Creek Sanitary Sewer Relief Pump Station with alternate 2 to Keyes Trenching Co., Freeland, in the amount of $279,100. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivet

Commissioner Rivet moved to approve bid and award North Union and Rockwell Road Water Main Loop to Keyes Trenching Co., Freeland, in the amount of $42,075. Motion was adopted on a roll call vote:
Yeas: Rivet & Gromaski

Commissioner Rivet moved to receive Resolutions Supporting Intergovernmental Contract for New Bay Area Water Treatment Plant from the townships of Bangor, Frankenlust, Fraser, Hampton, Merritt, Monitor, Portsmouth, Williams, the City of Essexville and the City of Pinconning. Motion was adopted on a roll call vote:
Yeas: Rivet & Gromaski

Commissioner Gromaski moved to receive alternate Resolutions from Pinconning Township & Kawkawlin Township supporting a New Bay Area Water Treatment Plant. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivet

Commissioner Gromaski moved to approve payroll for the period of 8/26/12 through 9/8/12 in the amount of $89,222.94. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivet
WEDNESDAY, SEPTEMBER 19, 2012 DW&S PAGE 2

Commissioner Rivet moved to approve bills in the amount of $389,630.39. Motion was adopted on a roll call vote:
Yeas: Rivet & Gromaski

Commissioner Gromaski moved to receive credit card report. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivet

Commissioner Gromaski moved to approve Certificate of Appreciation for Randy Bingham upon his retirement after 30 years. Appreciation was expressed by the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivet

DIRECTORS REPORT  DWRF / Project Plan update status  Out City / City Workgroup will meet next on 9/27/12  Water Supply System Agreement update  MDEQ Michigan Water Sector Training  Proposal for energy efficient lighting for administrative office and Water Department  Pump Station #1 repair on State Park Drive and Kawkawlin River Drive  Claims due to August 9 & 10 rainfall event; 49 claims to date.

PUBLIC INPUT  M. McNally questioned time limits for public input.
J. Lillo commented on effects of August 9 & 10 storm.

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, October 3, 2012 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 11:30 a.m.:
Yeas: Rivet & Gromaski

Respectfully Submitted by: Jackie McCarthy,Clerk of the Board

Approved by: Richard S. Gromaski, Chairman of the Board

WEDNESDAY, SEPTEMBER 5, 2012...

WEDNESDAY, SEPTEMBER 5, 2012

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:04 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Bradd Maki, Water Superintendent; Supervisors - George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; Sharon Stalsberg, Pinconning; and Paul Wasek, Williams; Mike Nielsen, Wade-Trim, Inc.; John Billette, Civil Engineering Consultants; Tom Levengood, Bay City Water Plant; Justin Engel, Bay City Times; several residents of Westgate Subdivision; and Jackie McCarthy, Clerk of the Board.

Commissioner Gromaski moved to approve the minutes of the August 22, 2012 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Bids were received and opened for Sanitary Sewer Relief Pump Station & Force Main for Perry Creek in Williams Township. Commissioner Gromaski moved to refer for review. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Bids were received and opened for North Union Water Main Loop for Perry Creek to Rockwell in Williams Township. Commissioner Rivard moved to refer for review. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard

Commissioner Gromaski moved to recess to end of road meeting at 10:10 a.m. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard

Commissioner Gromaski moved to return to regular session at 10:30 a.m. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard

PUBLIC INPUT  T. Paige discussed DWS procedures during storm of August 9th & 10th, 2012 and the capacity of the Waste Water Treatment Plant.
Several residents of Westgate Subdivision provided damage details from the storm of August 9th & 10th, 2012; discussion followed.

Commissioner Gromaski moved to approve payroll for the period of 8/12/12 through 8/25/12 in the amount of $84,366.27. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve bills in the amount of $318,616.62. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Gromaski moved to receive local unit monthly meeting summary of 8/8/12. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve change in Life and Disability Insurance Carrier. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

DIRECTORS REPORT  DWRF Project Plan update; no opposition and state should approve in October  Update on water resolutions  Update on 8/30/12 Out City / City Workgroup; 2% DWRF interest rate confirmed for FY2013, DWRF funding may be reduced or not available in future  Attorney has reviewed Water Supply System Agreement engagement letter  Bay City WTP corrosion control update  MCRCSIP liability insurance refund  9/4/12 storm lightening damage update  Next Out City / City meeting is 9/27/12.

PUBLIC INPUT  D. Bragiel questioned notice for 8/30/12 Out City / City Work Group meeting.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, September 19, 2012 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 11:32 a.m.:
Yeas: Rivard, Rivet & Gromaski

Respectfully Submitted by:
Jackie McCarthy
Clerk of the Board

Approved by:
Richard S. Gromaski
Chairman of the Board

WEDNESDAY, AUGUST 22, 2012...

WEDNESDAY, AUGUST 22, 2012 DW&S REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Bradd Maki, Water Superintendent; Ed Carstens, WWTP Superintendent; and Jim Marter, Accounting Manager; Supervisors - George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; and Paul Wasek, Williams; Mike Nielsen, Wade-Trim, Inc.; Tom Levengood, Bay City Water Plant; Jeff Hansen, LAN; William Tacey, Hampton Township; and Jackie McCarthy, Clerk of the Board.

Commissioner Gromaski moved to approve the minutes of the August 8, 2012 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT - NONE

Commissioner Rivet authorized to advertise for bids for Williams Township / Perry Creek Sanitary Sewer Relief Pump Station & Force main & North Union Water Main Loop with a bid opening at 9:45 a.m. on September 5, 2012. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve payroll for the period of 7/29/12 through 8/11/12 in the amount of $88,576.67. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve bills in the amount of $530,805.97. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Gromaski moved to authorize two WWTP employees to attend Collections Seminar in Lansing on September 6, 2012 and 3 WWTP employees to attend an IPP Seminar in Lansing on September 19, 2012. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to authorize up to four Water Department employees to attend the DEQ 2012 Fall Regional Meeting in Mt. Pleasant on October 24, 2012. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to receive the Statement of Revenue and Expense for 2nd Quarter of 2012. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to receive credit card report. Motion was adopted on a roll call vote: Yeas: Rivet, Gromaski & Rivard

Commissioner Rivet moved to approve Resolution Supporting Intergovernmental Agreement for new Bay Area Water Treatment Plant. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve engagement with Miller Canfield for development of Bay Area Water Treatment Plant Intergovernmental Agreements contingent upon review by attorney, Bill Darbee. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Mr. Paige discussed DWRF / Project Plan update.
Mr. Paige discussed Governance Structure Workshop.
Mr. Paige discussed LAN Bay Area WTP Evaluation Supplement.
Mr. Paige discussed Bay City WTP Corrosion Control Treatment update.
Mr. Paige discussed Consumers Energy incentive payment.
Mr. Paige plans to attend the Community Leader Summit in September.
Mr. Paige and Mr. Carstens discussed August 10, 2012 storm event.
The pending agreement with Saginaw-Midland Water Corporation was discussed.

PUBLIC INPUT G. Augustyniak questioned corrosion control ortho-polyphosphate rate.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, September 5, 2012 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:46 a.m.:
Yeas: Rivard, Rivet & Gromaski

Respectfully Submitted by: Approved by:
Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

WEDNESDAY, AUGUST 08, 2012...

WEDNESDAY, AUGUST 8, 2012 DW&S REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:50 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Randy Frederick, General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Bradd Maki, Water Superintendent; Supervisors - Terry Watson, Bangor; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; and Paul Wasek, Williams; Mike Nielsen, Wade-Trim, Inc.; Tom Levengood, Bay City Water Plant; Jeff Hansen, LAN; and Jackie McCarthy, Clerk of the Board.

Commissioner Gromaski moved to approve the minutes of the July 25, 2012 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT - NONE

Commissioner Gromaski moved to approve payroll for the period of 7/15/12 through 7/28/12 in the amount of $82,134.05. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve bills in the amount of $151,511.81. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Gromaski moved to receive local unit monthly meeting summary of 7/11/12. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve to authorize up to four Water Department employees to attend the Water Distribution Short Course at Higgins Lake on September 24-26, 2012. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve and execute Water Purchase and Management Agreement between the Bay County Road Commission/Department of Water and Sewer, Wisner Township, and Tuscola County/Board of Public Works. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Mr. Paige discussed DWRF / Project Plan update.

Mr. Paige discussed Governance Structure Workshop; next meeting is 8/9/12 at Bangor Township.

Mr. Paige discussed LAN Bay Area WTP Evaluation Supplement.

Mr. Paige discussed Bay City WTP Corrosion Control Treatment update.

PUBLIC INPUT P. Beson reported on effectiveness of his business water system.

G. Augustyniak requested additional information for new agreement with Wisner Township.
D. Bragiel thanked Mr. Paige for information questioned on bills during last meeting.
P. Wasek expressed appreciation for improvements being done to promote business expansion in County.

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, August 22, 2012 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:35 a.m.:
Yeas: Rivet, Gromaski & Rivard

Respectfully Submitted by: Approved by:
Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

WEDNESDAY, JUNE 27, 2012...
Untitled Document

WEDNESDAY, JUNE 27, 2012 DW&S REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:45 a.m., at 2600 E. Beaver Road, by the Vice-Chairman, Edward Rivet.

Roll Call: Edward Rivet & Michael Rivard
Excused: Richard Gromaski

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Bradd Maki, Water Superintendent; and Ed Carstens, WWTP Superintendent; Supervisors - Terry Watson, Bangor; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; and Paul Wasek, Williams; Mike Nielsen, Wade-Trim, Inc.; Tom Levengood, Bay City Water Plant; Jeff Hansen, LAN; and Jackie McCarthy, Clerk of the Board.

Commissioner Rivet moved to approve the minutes of the June 13, 2012 meeting. Motion was adopted on a roll call vote:
Yeas: Rivet & Rivard

PUBLIC INPUT - D. Bragiel discussed comments made at the June 13, 2012 Monthly Meeting at DWS; discussion followed.

Bids were received and opened for WWTP insulated overhead doors. Commissioner Rivet moved to refer for review. Motion was adopted on a roll call vote:
Yeas: Rivet & Rivard

Commissioner Rivet moved to approve and execute Change Order #1 Final Balancing with Bilacic Trucking Inc., for the Williams Township / Salzburg Road Water Main Extension (11 Mile Road to W. Side M-47) in the amount of $5,518.15. Motion was adopted on a roll call vote:
Yeas: Rivet & Rivard

Commissioner Rivard moved to approve and execute Payment #3 Final for $20,614.75 with Keyes Trenching for the Williams Township / Salzburg Road Water Main Extension (11 Mile Road to W. Side M-47). Motion was adopted on a roll call vote:
Yeas: Rivard & Rivet

Commissioner Rivet moved to approve and execute Professional Services Agreement for Williams Township/Perry Creek Sanitary Sewer Relief Pump Station (North Union) & North Union Water Main Loop (Perry Creek to Rockwell) with Civil Engineering Consultants, Inc. of Auburn including a fee for Design and Bid Phase services not to exceed $31,000. Motion was adopted on a roll call vote:
Yeas: Rivet & Rivard

Commissioner Rivet moved to approve payroll for the period of 6/3/12 through 6/16/12 in the amount of $82,576.21. Motion was adopted on a roll call vote:
Yeas: Rivet & Rivard
Commissioner Rivard moved to approve bills in the amount of $234,574.62. Motion was adopted on a roll call vote:
Yeas: Rivard & Rivet

Mr. Paige discussed LAN - Bay Area WTP Evaluation Supplement.

Mr. Paige discussed Wade-Trim - Hydraulic Network Analysis.

Mr. Paige discussed the date and time for the next Governance Structure Workshop.

Mr. Paige discussed Bay City WTP Corrosion Control Treatment update.

Mr. Paige discussed Wisner Township Water Distribution System.

Mr. Paige discussed a trench drain replacement in the maintenance building completed entirely by the department's maintenance staff.

Mr. Paige offered thanks to all veterans for the 4th of July.

PUBLIC INPUT - G. Augustyniak questioned corrosion control.
P. Wasek questioned raw water storage requirements.

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, July 11, 2012 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:35 a.m.:
Yeas: Rivet & Rivard

Respectfully Submitted by: Approved by:

 

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

WEDNESDAY, JUNE 13, 2012...
Untitled Document

WEDNESDAY, JUNE 13, 2012 DW&S REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:10 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Bradd Maki, Water Superintendent; and Jim Marter, Accounting Manager; Supervisors - George Augustyniak, Fraser; Gary Brandt, Monitor; and Paul Wasek, Williams; Mike Nielsen, Wade-Trim, Inc.; Tom Levengood, Bay City Water Plant; and Jackie McCarthy, Clerk of the Board.

Commissioner Gromaski moved to approve the minutes of the May 30, 2012 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT - NONE

Commissioner Gromaski moved to approve and execute Change Order #1 Final Balancing with Keyes Trenching for the Williams Township / Carter Road (Midland to Salzburg) sewer project in the amount of $6,600.00. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve and execute Payment #4 Final for $37,197.25 with Keyes Trenching for the Williams Township / Carter Road (Midland to Salzburg) sewer project. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve payroll for the period of 5/20/12 through 6/2/12 in the amount of $82,146.89. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve bills in the amount of $455,296.36. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Rivet moved to receive credit card report. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to authorize to advertise for bids for a water department cube van with a bid opening at 9:45 a.m. on July 11, 2012. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to receive a thank you letter from Janet Currie. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Mr. Paige discussed LAN - Bay Area WTP Evaluation Supplement.

Mr. Paige discussed Wade-Trim - Hydraulic Network Analysis.

Mr. Paige discussed the Governance Structure Workshop on Thursday, June 28, 2012; will be moved to a later date.

Mr. Paige discussed Bay City WTP Corrosion Control Treatment update.

Mr. Paige discussed Wisner Township Water Distribution system.

Mr. Paige discussed WWTP siding replacement.

Mr. Paige discussed the 2012/2013 Out-City Pro Forma Water Rate of $2.198; current rate is $2.38.

PUBLIC INPUT - G. Augustyniak questioned Wisner Township water line.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, June 27, 2012 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:45 a.m.:
Yeas: Rivard, Rivet & Gromaski

Respectfully Submitted by: Approved by:

 

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

WEDNESDAY, MAY 30, 2012...
Untitled Document

WEDNESDAY, MAY 30, 2012 DW&S REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Bradd Maki, Water Superintendent; and Ed Carstens, WWTP Superintendent; Supervisors - Terry Watson, Bangor; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; and Paul Wasek, Williams; Mike Nielsen, Wade-Trim, Inc.; Jeff Hansen, LAN; and Jackie McCarthy, Clerk of the Board.

Commissioner Gromaski moved to approve the minutes of the May 16, 2012 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT - G. Brandt mentioned problem on Midland Road with residential water leak.

Commissioner Gromaski moved to approve payroll for the period of 5/6/12 through 5/19/12 in the amount of $79,396.45. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve bills in the amount of $133,803.08. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Rivard moved to award bid for perimeter lightning to Kendall Electric of Saginaw, MI in the amount of $33,428.28. Motion was adopted on a roll call vote:
Yeas: Rivard & Rivet
Nay: Gromaski

Commissioner Rivet moved to authorize to advertise for bids for insulated overhead doors with a bid opening at 9:45 a.m. on June 27, 2012. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to authorize Water Superintendent to attend Michigan Water Utility Security Summit on June 6, 2012. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Mr. Paige discussed LAN - Bay Area WTP Evaluation Supplement.

Mr. Paige discussed Wade-Trim Hydraulic Network Analysis.

Mr. Paige discussed Governance Structure Workshop, Thursday, May 31, 2012 at 1:30 p.m. Next meeting is 6/28/12.

Mr. Paige discussed Bay City WTP Corrosion Control Treatment update.

PUBLIC INPUT - J. Bodreau requested review of bidding policy.

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, June 13, 2012 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:40 a.m.:
Yeas: Rivet, Gromaski & Rivard

Respectfully Submitted by: Approved by:

 

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

WEDNESDAY, MAY 16, 2012...
Untitled Document

WEDNESDAY, MAY 16, 2012 DW&S REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:15 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Bradd Maki, Water Superintendent; and Ed Carstens, WWTP Superintendent; Supervisors - Terry Watson, Bangor; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; and Paul Wasek, Williams; Mike Nielsen, Wade-Trim, Inc.; Tom Levengood, Bay City Water Plant; Mel McNally, Kawkawlin Township Trustee; Joe Boudreau; and Lisa VanDusen, Fill-in Clerk of the Board.

Commissioner Gromaski moved to approve the minutes of the May 2, 2012 meeting. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

PUBLIC INPUT - T. Watson mentioned they will accept anything on Friday for Saturday's Clean-Up Day.

Bids were received and opened for perimeter lighting. Commissioner Gromaski moved to refer for review. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve payroll for the period of 4/22/12 through 5/5/12 in the amount of $77,572.98. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve bills in the amount of $470,548.21. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to receive First quarter 2012 Statement of Revenue and Expenses. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet

Commissioner Gromaski moved to award bid for Asphalt Paving Repairs to L.M. Satkowiak of Linwood, MI. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski

Commissioner Rivet moved to authorize 3 Water Department employees to attend Excavation/Competent Person Training on June 7, 2012 in Bay City. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

WEDNESDAY, MAY 16, 2012 DW&S PAGE 2

Commissioner Rivet moved to receive credit card report. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Mr. Paige discussed LAN - Bay Area WTP Evaluation Supplement.

Mr. Paige discussed Wade-Trim - Hydraulic Network Analysis.

Mr. Paige mentioned Governance Structure Workshop is on Thursday, May 31, 2012 at 1:30 p.m. at Bangor Township.

Mr. Paige discussed Out City / City work group is scheduled Monday, May 21, 2012 at 1:30 p.m. at the Department of Water and Sewer.

Mr. Paige discussed Bay City WTP Corrosion Control Treatment update.

Mr. Paige discussed 2010/2011 Out-City Water Rate True-Up.

Mr. Paige discussed WWTP siding replacement.

Mr. Paige discussed adding another set of confined space entry equipment for digesters.

PUBLIC INPUT - NONE

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, May 30, 2012 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:45 a.m.:
Yeas: Rivard, Gromaski & Rivet

Respectfully Submitted by: Approved by:

 

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

WEDNESDAY, MAY 2, 2012...

WEDNESDAY, MAY 2, 2012 DW&S REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:50 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Bradd Maki, Water Superintendent; and Jim Marter, Accounting Manager; Supervisors - George Augustyniak, Fraser; Dennis Bragiel, and Paul Wasek, Williams; Mike Nielsen, Wade-Trim, Inc.; Tom Levengood, Bay City Water Plant; Jeff Hansen, LAN; Mel McNally, Kawkawlin Township Trustee; Mark Norton, Civil Engineering Consultants; Stu Reid, Ryan Perlberg & Julie Ellis from Weinlander Fitzhugh; and Jackie McCarthy, Clerk of the Board.

Commissioner Gromaski moved to approve the minutes of the April 18, 2012 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve the minutes of the April 12, 2012 meeting. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

PUBLIC INPUT - NONE

Bids were received and opened for pavement repairs. Commissioner Gromaski moved to refer for review. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve and execute Amendment No. 1 to PSA for Bay Metropolitan Water System Hydraulic Network Analysis with Wade Trim, Inc. of Bay City. Chairman is authorized to sign. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Stu Reid from Weinlander Fitzhugh CPA firm presented the 2011 audited financial statements and stated that a clean opinion was received for the audit and that there were no internal control issues. Commissioner Gromaski moved to receive the 2011 audited annual financial statements. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve payroll for the period of 04/08/12 through 04/21/12 in the amount of $76,489.62. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve bills in the amount of $353,214.77. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivet moved to authorize bids for perimeter lighting with a bid opening at 9:45 a.m. on May 16, 2012. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Mr. Paige discussed LAN - Bay Area WTP Evaluation Supplement.

Mr. Paige discussed LAN - DWRF Project Plan.

Mr. Paige discussed Wade-Trim - Hydraulic Network Analysis.

Mr. Paige discussed the Governance Structure Workshop, Thursday, May 3, 2012 at 1:30 p.m.

Mr. Paige discussed the Bay City WTP Corrosion Control Treatment update.

Mr. Paige discussed WWTP siding replacement.

Mr. Paige made note that summer help employees started this week.

PUBLIC INPUT - G. Augustyniak questioned new water line destination.

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, May 16, 2012 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:55 a.m.:
Yeas: Rivet, Gromaski & Rivard

Respectfully Submitted by: Approved by:

 

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

WEDNESDAY, APRIL 18, 2012...

WEDNESDAY, APRIL 18, 2012 DW&S REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:25 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Bradd Maki, Water Superintendent; Ed Carstens, WWTP Superintendent; Supervisors - Terry Watson, Bangor; Ronald Campbell, Frankenlust; George Augustyniak, Garfield; and Paul Wasek, Williams; Mark Norton, Civil Engineering Consultants; Tom Levengood, Bay City Water Plant; Jeff Hansen, LAN; and Lisa VanDusen, Fill-In Clerk of the Board.

Commissioner Gromaski moved to approve the minutes of the April 4, 2012 meeting. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

PUBLIC INPUT - NONE

Commissioner Gromaski moved to approve payroll for the period of 3/25/12 through 4/7/12 in the amount of $77,596.36. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski

Commissioner Gromaski moved to approve bills in the amount of $525,469.92. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet

Commissioner Rivet moved to receive local unit monthly meeting summaries of 3/7/12 and 4/4/12. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to authorize to post and fill a Plant Operations Specialist position in the Sewer Department. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet

Commissioner Rivard moved to approve purchase of 2 Boerger Primary Sludge Pumps and spare parts from Detroit Pump and Manufacturing Co. for a total cost of $52,382. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivet moved to authorize to advertise for bids for pavement repairs with a bid opening at 9:45 a.m. on 5/2/12. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet

 

WEDNESDAY, APRIL 18, 2012 DW&S PAGE 2

Commissioner Gromaski moved to approve the following resolution:

A RESOLUTION TO ADOPT THE FINAL PROJECT PLAN
FOR THE BAY AREA
WATER SYSTEM IMPROVEMENTS AND
TO DESIGNATE AN AUTHORIZED PROJECT REPRESENTATIVE

WHEREAS, the Board of County Road Commissioners of the County of Bay, for the benefit of the Bay County Department of Water and Sewer, recognizes the need to make improvements to its existing water supply, treatment and distribution system; and

WHEREAS, the Board of County Road Commissioners of the County of Bay authorized Lockwood, Andrews and Newnam, Inc. to prepare a Project Plan, which recommends the construction of a new membrane Water Treatment Plant (WTP) with associated appurtenances, a new connection to the Saginaw Midland Municipal Water Supply Corporation (SMMWSC) for raw water supply, and new transmission mains; and

WHEREAS, said Project Plan was presented at a Public Hearing held on April 12, 2012 and all public comments have been considered and addressed;

NOW THEREFORE BE IT RESOLVED, that the Board of County Road Commissioners of the County of Bay formally adopts said Project Plan and agrees to implement the Selected Alternative (Alternative D2 - New Membrane WTP with Option E4 - Dual Raw Water Mains for secondary supply).

BE IT FURTHER RESOLVED, that the Bay County DWS Director, a position currently held by Thomas Paige, is designated as the authorized representative for all activities associated with the project referenced above, including the submittal of said Project Plan as the first step in applying to the State of Michigan for a Drinking Water Revolving Fund Loan to assist in the implementation of the selected alternative.

BE IT FURTHER RESOLVED, that the City Manager of the City of Bay City, a position currently held by Robert V. Belleman, is designated as an alternate authorized representative to act in the absence of the authorized representative.

Yeas: Gromaski, Rivet, Rivard

Nays: None

I certify that the above Resolution was adopted by the Board of County Road Commissioners of the County of Bay on April 18, 2012.

Commissioner Rivet moved to receive credit card report. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Mr. Paige discussed the LAN - Bay Area WTP Evaluation Statement.

Mr. Paige discussed the LAN - DWRF Project Plan; draft to be completed this week.

Mr. Paige discussed Wade-Trim - Hydraulic Network Analysis.

Mr. Paige discussed the Governance Structure Workshop held on Thursday, April 5, 2012.

Mr. Paige discussed the Bay City WTP Corrosion Control Treatment update.

Mr. Paige mentioned that Stu Reed will be at the next Board meeting for the annual DW&S Audit presentation.

PUBLIC INPUT - NONE

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, May 2, 2012 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 11:05 a.m.:
Yeas: Rivet, Gromaski & Rivard

Respectfully Submitted by: Approved by:

 

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

THURSDAY, APRIL 12, 2012...

THURSDAY, APRIL 12, 2012 DW&S SPECIAL MEETING

The special meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 7:00 p.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present: Road Commission Representative Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Bradd Maki, Water Superintendent; Lockwood, Andrews & Neunam, Inc. Representatives Jeff Hansen, PE, Director of Engineering, and J. Warren Green, PE, Director of Engineering; others per attached sign-in sheet.

The Pledge of Allegiance was recited.

Commissioner Rivet moved to open the Public Hearing for the Bay Area Water Treatment Plant Project Plan. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Public Hearing:

Jeff Hansen presented an overview of the Bay Area Water Treatment Plant Project Plan being prepared for submittal to the DEQ with an application for funding through Michigan's Drinking Water Revolving Fund Program.

Robert Belleman, City Manager, Bay City, inquired if the Bay Area will qualify for distressed community funding through the DWRF.

Scot Wegener, Bay City Water Plant employee, questioned the added cost of raw water from the Saginaw Midland Municipal Water Supply Corporation as opposed to the free water from the current Bay City Water Treatment Plant's intake.

Mike Neilsen, 78 Golfside Drive, inquired if all of the costs associated with both water sources were considered such as chemical, electricity, waste disposal, etc.

Warren Green explained the process proposed for the new membrane treatment plant that will reduce the waste stream to less than 3/4% of water produced.

Pat Beson, Kawkawlin Township resident stated that there are many factors to consider when providing treated water such as the effect on household and commercial equipment and fixtures as well as health issues.

Jeff Hansen, Warren Green, and Tom Paige responded to public comments and questions regarding the Project Plan.

 

Commissioner Rivet moved to close the Public Hearing for the Bay Area Water Treatment Plant Project Plan. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Note: A transcript of the Public Hearing will be included in the final Bay Area Water Treatment Plant Project Plan.

PUBLIC INPUT -

Paul Wasek, Williams Township Supervisor commented about the importance of water to the well being of the community and economic development

Commissioner Rivet moved to adjourn the meeting. Motion was adopted on a roll call vote at 7:40 p.m.:
Yeas:Rivard, Rivet & Gromaski

Respectfully Submitted by: Approved by:

 

Tom Paige Richard S. Gromaski
Director, Bay Co. DWS Chairman of the Board

WEDNESDAY, APRIL 5, 2012...

WEDNESDAY, APRIL 5, 2012 DW&S REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:55 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Bradd Maki, Water Superintendent; Supervisors - Terry Watson, Bangor; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; and Paul Wasek, Williams; Mike Nielsen, Wade-Trim, Inc.; Tom Levengood, Bay City Water Plant; Jeff Hansen, LAN; and Jackie McCarthy, Clerk of the Board.

Commissioner Gromaski moved to approve the minutes of the March 21, 2012 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT - NONE

Commissioner Gromaski moved to approve payroll for the period of 3/11/12 through 3/24/12 in the amount of $74,272.02. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve bills in the amount of $194,862.73. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Gromaski moved to approve Letter of Engagement with H.J. Umbaugh Associates. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Mr. Paige discussed the 2010/2011 Out-City Water Rate True-Up.

Mr. Paige discussed the Water Source / Supply evaluation.

Mr. Paige discussed LAN - Bay Area WTP Evaluation Supplement.

Mr. Paige discussed LAN - DWRF Project Plan.

Mr. Paige discussed Wade-Trim - Hydraulic Network Analysis.

Mr. Paige discussed the Governance Structure Workshop, Thursday, April 5, 2012 at 1:30 p.m.

Mr. Paige discussed the Bay City WTP Corrosion Control Treatment update.

WEDNESDAY, APRIL 5, 2012 DW&S PAGE 2

Mr. Paige discussed letter from DEQ regarding permits.

PUBLIC INPUT - P. Wasek added comments DEQ letter.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, April 18, 2012 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:32 a.m.:
Yeas: Rivard, Rivet & Gromaski

Respectfully Submitted by: Approved by:

 

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

WEDNESDAY, March 21, 2012...

WEDNESDAY, MARCH 21, 2012 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:50 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Bradd Maki, Water Superintendent; Supervisors - Terry Watson, Bangor; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; and Paul Wasek, Williams; Mike Nielsen, Wade-Trim, Inc.; Tom Levengood, Bay City Water Plant; Doug Alexander and Dan Hansford, City of Essexville; and Jackie McCarthy, Clerk of the Board.

Commissioner Gromaski moved to approve the minutes of the March 6, 2012 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT - NONE

Commissioner Gromaski moved to approve payroll for the period of 2/26/12 through 3/10/12 in the amount of $76,697.44. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve bills in the amount of $597,255.97. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to receive Credit Card Report. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Mr. Paige discussed the 2010/2011 Out-City Water Rate True-Up. The DW&S recommends that rates remain the same for the townships and water districts at this time. A recommendation will be made after review of the 2012/2013 Pro-Forma rate which is anticipated to be received in May or June.

Mr. Paige discussed the LAN - Bay Area WTP Evaluation Supplement.

Mr. Paige discussed the LAN - DWRF Project Plan. A public Hearing for the Project Plan is scheduled for 7:00 p.m., April 12, 2012, at the Road Commission Administrative Offices on Beaver Road.

Mr. Paige discussed Wade-Trim - Hydraulic Network Analysis.

Mr. Paige discussed the upcoming Governance Structure meeting being facilitated by Tom Traciak.

Mr. Paige discussed the Out City/City Water Work Group meeting scheduled for 1:30 p.m., March 26, 2012 at DW&S.

Mr. Paige discussed the Bay City WTP Corrosion Control Treatment update.

Mr. Paige discussed the Linwood odor complaint.

Mr. Paige discussed pending agreements with Wisner Township.

PUBLIC INPUT - NONE

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, April 4, 2012 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:40 a.m.:
Yeas: Rivet, Gromaski & Rivard

Respectfully Submitted by: Approved by:

 

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

WEDNESDAY, March 6, 2012...

TUESDAY, MARCH 6, 2012 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:43 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski & Michael Rivard
Excused: Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Bradd Maki, Water Superintendent; Ed Carstens, WWTP Superintendent; and Jim Marter, Accounting Manager; Supervisors - Dennis Bragiel, Kawkawlin; and Jackie McCarthy, Clerk of the Board.

Commissioner Gromaski moved to approve the minutes of the February 22, 2012 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivard

PUBLIC INPUT - NONE

Commissioner Gromaski moved to approve and execute Contract with Bilacic Trucking of AuGres for Williams Township/Salzburg Road water main extension (11 Mile to west of M-47); Chairman and Clerk to sign. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivard

Commissioner Rivard moved to approve and execute Contract Change Order No. 1 to Insituform Technologies USA, Inc. for a credit of $5,058.50 for the Bangor Township/2011 Pump Station & Sanitary Sewer Improvements. Motion was adopted on a roll call vote:
Yeas: Rivard & Gromaski

Commissioner Gromaski moved to approve Final Payment No. 3 in the amount of $4,819.51 to Insituform Technologies USA, Inc. for the Bangor Township/2011 Pump Station & Sanitary Sewer Improvements. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivard

Commissioner Gromaski moved to approve Amendment No. 2 in the amount of $60,350 to Professional Services Agreement for Design Engineering with Fleis and VandenBrink Engineering, Inc.; Chairman and Clerk are authorized to sign. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivard

Commissioner Rivard moved to approve Final Payment No. 21 for Design Engineering Contract in the amount of $66,538.77 to Fleis and VandenBrink Engineering, Inc. for Regional WWTP Hydraulic / Process Expansion. Motion was adopted on a roll call vote:
Yeas: Rivard & Gromaski

Commissioner Rivard moved to approve Payment No. 15 to F&V Construction Management Inc. in the amount of $110,161.32 for Regional WWTP Hydraulic / Process Expansion. Motion was adopted on a roll call vote:
Yeas: Rivard & Gromaski

Commissioner Gromaski moved to approve payroll for the period of 2/12/12 through 2/25/12 in the amount of $107,233.64. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivard

Commissioner Rivard moved to approve bills in the amount of $333,546.03. Motion was adopted on a roll call vote:
Yeas: Rivard & Gromaski

Commissioner Gromaski moved to receive local unit monthly meeting summary of 2/08/12 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivard

Commissioner Gromaski moved to receive Fourth Quarter 2011 Statement of Revenue and Expenses; Jim Marter discussed highlights. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivard

Commissioner Gromaski moved to approve purchase of 2 Duperon mechanically cleaned bar screens for the WWTP from Dubois-Cooper in the total amount of $184,000. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivard

Commissioner Gromaski moved to approve Material Management Agreement with Synagro Central, LLC through March 14, 2017 as amended by DWS legal counsel; Chairman is authorized to sign. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivard

Mr. Paige and Mr. Marter discussed the 2010/2011 Out-City Water Rate True Up from the City of Bay City. The 2010/2011 proforma rate is $2.30/ccf. The 2010/2011 True Up as presented indicates a True Up rate of $2.19/ccf. In this True Up, Bay City proposed establishing an expense reserve for future lagoon residuals. Since this would be a deviation from the 1984 and 2001 Rate Tribunal Rulings, we have requested the removal of the reserve from the 2010/2011 True Up and that the True Up rate be recalculated as such.

Mr. Paige discussed the Water Source / Supply evaluation. The next Out City / City Water Work Group meeting will be at 1:30 p.m. Monday, March 26, 2012.

Mr. Paige discussed the LAN – Bay Area WTP Evaluation Supplement.

Mr. Paige discussed the LAN – DWRF Project Plan.

Mr. Paige discussed Wade-Trim – Hydraulic Network Analysis.

Mr. Paige discussed Tom Traciak – Government Structure meeting; target is 3/28/12.

Mr. Paige discussed the Bay City WTP Corrosion Control Treatment update.


Mr. Paige discussed the Linwood odor complaint.

Mr. Paige discussed water leak on Wheeler Road east of Euclid last week.

Mr. Paige discussed allowable pipe material for water service connections.

PUBLIC INPUT - NONE

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, March 21, 2012 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 11:10 a.m.:
Yeas: Rivard & Gromaski

Respectfully Submitted by: Approved by:

 

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

WEDNESDAY, February 22, 2012...

WEDNESDAY, FEBRUARY 22, 2012 DW&S REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:35 a.m., at 2600 E. Beaver Road, by the Vice-Chairman, Edward Rivet.

Roll Call: Edward Rivet & Michael Rivard
Excused: Richard Gromaski

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Bradd Maki, Water Superintendent; and Ed Carstens, WWTP Superintendent; Supervisors - Terry Watson, Bangor; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; and Gary Brandt, Monitor; Mike Nielsen, Wade-Trim, Inc.; Tom Levengood, Bay City Water Plant; Jeff Hansen, LAN; and Jackie McCarthy, Clerk of the Board.

Commissioner Rivard moved to approve the minutes of the February 8, 2012 meeting. Motion was adopted on a roll call vote:
Yeas: Rivard & Rivet

PUBLIC INPUT - NONE

Commissioner Rivard moved to approve Williams Township/Salzburg Road water main extension (11 Mile to west of M47) bid to Bilacic Trucking, AuGres in the amount of $288,698.50. Motion was adopted on a roll call vote:
Yeas: Rivard & Rivet

Commissioner Rivet moved to approve payroll for the period of 1/29/12 through 2/11/12 in the amount of $77,216.58. Motion was adopted on a roll call vote:
Yeas: Rivet & Rivard

Commissioner Rivard moved to approve bills in the amount of $290,034.13. Motion was adopted on a roll call vote:
Yeas: Rivard & Rivet

Commissioner Rivet moved to authorize two Water Department employees to attend the Water Supply Annual Cross Connection Report Workshop on March 1, 2012 in Mt. Pleasant. Motion was adopted on a roll call vote:
Yeas: Rivet & Rivard

Commissioner Rivard moved to authorize up to four Water Department employees to attend the Water Distribution Certification Review Course on April 10-11, 2012 in Saginaw. Motion was adopted on a roll call vote:
Yeas: Rivard & Rivet

 

Commissioner Rivet moved to authorize up to four Water Department employees to complete Water Distribution Certification Exams on May 3, 2012. Motion was adopted on a roll call vote:
Yeas: Rivet & Rivard

Commissioner Rivet moved to receive 2011 Activity Report. Motion was adopted on a roll call vote:
Yeas: Rivet & Rivard

Commissioner Rivet moved to receive bids for 2 bar screens for review until next meeting. Motion was adopted on a roll call vote:
Yeas: Rivet & Rivard

Commissioner Rivet moved to receive Certificate of Appreciation for retiring employee Gary Macherzak. Motion was adopted on a roll call vote:
Yeas: Rivet & Rivard

Mr. Paige discussed water source / supply evaluation.

Mr. Paige discussed Bay City WTP Corrosion Control Treatment update.

Mr. Paige discussed HB 5129 update; requested population stipulation to be added to exclude smaller counties from a requirement in section 2A of the bill.

Commissioner Rivet moved to change next meeting from 3/7 to 3/6 due to CRAM Annual Conference in Lansing. Motion was adopted on a roll call vote:
Yeas: Rivet & Rivard

PUBLIC INPUT - G. Augustyniak questioned costs associated with the Bay City WTP corrosion issue.

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Tuesday, March 6, 2012 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:21 a.m.:
Yeas: Rivet & Rivard

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

WEDNESDAY, February 8, 2012...

WEDNESDAY, FEBRUARY 8, 2012 DW&S REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:50 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski & Michael Rivard
Excused: Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Bradd Maki, Water Superintendent; Ed Carstens, WWTP Superintendent; and Jim Marter, Accounting Manager; Supervisors - Terry Watson, Bangor; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; and Paul Wasek, Williams; Mike Nielsen, Wade-Trim, Inc.; John Billette, Civil Engineering Consultants; and Jackie McCarthy, Clerk of the Board.

Commissioner Gromaski moved to approve the minutes of the January 25, 2012 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivard

PUBLIC INPUT - NONE

Bids were received and opened for Williams Township/Salzburg Road water main extension (11 Mile to west of M47). Commissioner Gromaski moved to refer for review. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivard

Commissioner Gromaski moved to approve Contract Change No. 9 to F & V Construction Management, Inc. for Regional WWTP Hydraulic/Process Expansion for $27,945.00. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivard

Commissioner Gromaski moved to approve and execute Professional Services Agreement for the Bay Metropolitan Water System Hydraulic Network Analysis with Wade Trim, Inc. of Bay City for a not to exceed fee of $25,000. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivard

Commissioner Gromaski moved to approve payroll for the period of 1/15/12 through 1/28/12 in the amount of $74,815.64. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivard

Commissioner Rivard moved to approve bills in the amount of $264,690.10. Motion was adopted on a roll call vote:
Yeas: Rivard & Gromaski

WEDNESDAY, FEBRUARY 8, 2012 DW&S PAGE 2

Commissioner Rivard moved to approve purchase of replacement parts to recondition three primary tank auger systems (tanks 1, 2, and 3) from Siemens/Envirex in the amount of $13,876. Motion was adopted on a roll call vote:
Yeas: Rivard & Gromaski

Commissioner Gromaski moved to approve purchase of 2012 Dodge Durango from Thelen Auto for the State of Michigan Extended Purchasing Program cost of $25,197. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivard

Commissioner Rivard moved to approve the engineering, procurement, and integration of a Programmable Logic Controller (PLC) in the Influent Building through Standard Electric Company at a cost not to exceed $50,000. Motion was adopted on a roll call vote:
Yeas: Rivard & Gromaski

Mr. Paige discussed the Water Source / Supply evaluation.

Mr. Paige discussed the Bay City WTP Corrosion Control Treatment update.

Mr. Paige discussed the planned installation of a new HVAC unit the WWTP Control Building on 2/20/12.

Mr. Paige indicated that the 2010/2011 Water True-up is due from Bay City on February 15, 2012.

PUBLIC INPUT - G. Augustyniak questioned the corrosion issue.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, February 22, 2012 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:45 a.m.:
Yeas: Gromaski & Rivard

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

WEDNESDAY, January 25, 2012...

WEDNESDAY, JANUARY 25, 2012 DW&S REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:01 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Bradd Maki, Water Superintendent; Ed Carstens, WWTP Superintendent; Mike Nielsen, Wade-Trim, Inc.; Tom Levengood, Bay City Water Plant; Doug Alexander, City of Essexville; Jennifer Garza, Spicer Group; and Jackie McCarthy, Clerk of the Board.

Commissioner Gromaski moved to approve the minutes of the January 11, 2012 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT - NONE

Commissioner Gromaski moved to approve payroll for the period of 1/1/12 through 1/14/12 in the amount of $89,871.83. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve bills in the amount of $213,220.40. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivet moved to approve to advertise for bids for two bar screens for the WWTP with bid opening on February 22, 2012 at 9:45 a.m. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard

Commissioner Gromaski moved to approve purchase of variable frequency drive (VFD) for raw sewage pump #4 from Medler Electric in the amount of $7,286.22. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve purchase and installation of two hot water unit heaters in the WWTP Biosolids building from John E. Green at a cost not to exceed $9,930. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivard moved to authorize two water department employees to attend the Excavation Trenching Safety and Competent Person training seminar on 02/29/12 in Mason, MI. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Gromaski moved to approve purchase of two Rotork Model IQ 25 Electric Actuators for the WWTP from System Specialties in the total amount of $13,173.70. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve extending Professional Biosolids Management / Land Application Services with Synagro Central, LLC through 3/17/17 (5 years) pending attorney review. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to authorize 4 sewer department employees to attend the MWEA Operators Day and Joint Expo on 02/07/12 in Lansing, MI. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Mr. Paige discussed the WWTP building siding update.

Mr. Paige discussed the Water Source / Supply evaluation including Hydraulic Network Analysis RFQ, LAN - Bay Area WTP Evaluation Supplement and LAN - DWRF Project Plan.

Mr. Paige discussed the Bay City WTP Corrosion Control Treatment update.

PUBLIC INPUT - NONE

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, February 8, 2012 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:55 a.m.:
Yeas: Rivet, Gromaski & Rivard

Respectfully Submitted by: Approved by:

 

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

WEDNESDAY, January 11, 2012

WEDNESDAY, JANUARY 11, 2012 DW&S REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:20 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet
Excused: Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Bradd Maki, Water Superintendent; Ed Carstens, WWTP Superintendent; Supervisors - George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; and Paul Wasek, Williams; Tom Levengood; Jeff Hansen, LAN; Mike Nielson, Wade-Trim; Joe Boudreau; and Jackie McCarthy, Clerk of the Board.

Commissioner Gromaski moved to approve the minutes of the December 28, 2011 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivet

PUBLIC INPUT - NONE

Commissioner Gromaski moved to approve advertising for bids for the Williams Township/Salzburg Road water main extension with a bid opening on 2/8/12 at 10:00 a.m. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivet

Commissioner Gromaski moved to approve payroll for the period of 12/18/11 through 12/31/11 in the amount of $78,831.31. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivet

Commissioner Rivet moved to approve bills in the amount of $376,684.27. Motion was adopted on a roll call vote:
Yeas: Rivet & Gromaski

Commissioner Rivet moved to receive the December credit card report. Motion was adopted on a roll call vote:
Yeas: Rivet & Gromaski

Commissioner Rivet moved to approve the purchase of 2003 JLG model G9-43A Telehandler (Telescopic Forklift) from AIS Construction Equipment Company at a cost not to exceed $31,500. This item is in the 2012 Budget. Motion was adopted on a roll call vote:
Yeas: Rivet & Gromaski

 

Commissioner Gromaski moved to approve up to 4 WWTP employees to attend the MWEA Operator's Day and Joint Expo in Lansing 2/7/12 and 2/8/12. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivet

Mr. Paige discussed the WWTP building siding update.

Mr. Paige discussed the Water Source / Supply evaluation including the RFQ for the Hydraulic Network Analysis, the LAN Bay Area WTP Evaluation Supplement and LAN DWRF Project Plan.

Mr. Paige discussed sewer repair on M-84 related to recent MDOT construction project.

Mr. Paige discussed the WTP Corrosion Control Treatment update.

Mr. Paige discussed the renewal of the Biosolids application contract.

Mr. Paige discussed the future Wisner water system and that various water agreements are being reviewed at this time.

PUBLIC INPUT - G. Augustyniak commended DWS for progress on timeline for water source/supply and questioned missing manhole covers.

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, January 25, 2012 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 11:00 a.m.:
Yeas: Rivet & Gromaski

Respectfully Submitted by: Approved by:

 

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board