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2013 Board Minutes

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FRIDAY, DECEMBER 27, 2013...

FRIDAY, DECEMBER 27, 2013 DW&S REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:05 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet &

Excused: Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Charles Suchodolski, Water Superintendent; Ed Carstens, WWTP Superintendent; and Jim Marter, Accounting Manager; Supervisors - Terry Watson, Bangor; Tom Foret, Hampton; Michael Haranda, Mt. Forest; George Augustyniak, Fraser Township Trustee; and Danean Wright, Clerk of the Board.

Commissioner Gromaski moved to approve the minutes of the December 11, 2013 meeting. Motion was adopted on a roll call vote:

Yeas: Rivet & Gromaski

PUBLIC INPUT – NONE

Commissioner Rivet moved to receive Bay Area Water Treatment Plant project update. Motion was adopted on a roll call vote:

Yeas: Gromaski & Rivet

Commissioner Gromaski moved to approve Spence Brothers Pay Request No. 1 in the amount of $844,885.85. Motion was adopted on a roll call vote:

Yeas: Rivet & Gromaski

Commissioner Gromaski moved to approve payroll for the period of 12/1/13 through 12/14/13 in the amount of $104,081.49. Motion was adopted on a roll call vote:

Yeas: Rivet & Gromaski

Commissioner Gromaski moved to approve bills in the amount of $1,273,253.18. Motion was adopted on a roll call vote:

Yeas: Rivet & Gromaski

Commissioner Gromaski moved to open Public Hearing at 10:17 a.m. Motion was adopted on a roll call vote:

Yeas: Rivet & Gromaski

The 2014 Budget was reviewed by Mr. Marter and Mr. Tom Paige.

Commissioner Gromaski moved to close Public Hearing at 10:25 a.m. Motion was adopted on a roll call vote:

Yeas: Rivet & Gromaski

Commissioner Rivet moved to adopt the 2014 Budget. Motion was adopted on a roll call vote:

Yeas: Gromaski & Rivet

Commissioner Gromaski moved to approve up to 4 Water Department employees to attend the MWEA Operators Day and Joint Expo on February 4 and 5, 2014 in Lansing. Motion was adopted on a roll call vote:

Yeas: Rivet & Gromaski

Commissioner Rivet moved to authorize to post and fill a Meter Reader/Technician OR a Skilled Underground Water/Sewer Construction & Repair Person position in the Water Department. Motion was adopted on a roll call vote:

Yeas: Gromaski & Rivet

Commission Gromaski moved to approve Agreement for Diesel Generator Installation with Consumers Energy in the amount of $699,600. Motion was adopted on a roll call vote:

Yeas: Rivet & Gromaski

DIRECTORS REPORT – Sign in front of DWS again – Second interviews are scheduled for the IT Manager position – Interviews have been held for open WWTP Operator position – Electrician job description is under review – WWTP Improvement Project Audit Report should be available by mid January.

PUBLIC INPUT - NONE

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, January 8, 2014 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 11:23 a.m.:

Yeas: Gromaski & Rivet

Respectfully Submitted by: Approved by:

Danean Wright Richard S. Gromaski

Clerk of the Board Chairman of the Board

WEDNESDAY, DECEMBER 11, 2013...

WEDNESDAY, DECEMBER 11, 2013 DW&S REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:17 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Charles Suchodolski, Water Superintendent; Ed Carstens, WWTP Superintendent; and Jim Marter, Accounting Manager; Supervisors - Mark Galus, Fraser; Laura Reynolds, Gibson; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; and Paul Wasek, Williams; George Augustyniak, Fraser Township Trustee; Fred Heideman, Jeremy Blohm, residents; Clyde Spencer, Benjamin Scherzer, Department of Water and Sewer; and Danean Wright, Clerk of the Board.

Commissioner Gromaski moved to approve the minutes of the November 27, 2013 meeting. Motion was adopted on a roll call vote:

Yeas: Rivet, Rivard & Gromaski

PUBLIC INPUT – NONE

Commissioner Gromaski moved to receive Bay Area Water Treatment Plant project update. Motion was adopted on a roll call vote:

Yeas: Rivet, Rivard & Gromaski

Commissioner Gromaski moved to approve payroll for the period of 11/17/13 through 11/30/13 in the amount of $86,634.73. Motion was adopted on a roll call vote:

Yeas: Rivet, Rivard & Gromaski

Commissioner Rivard moved to approve bills in the amount of $835,578.41. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivet & Rivard

Commissioner Rivet moved to receive credit card report. Motion was adopted on a roll call vote:

Yeas: Rivard, Gromaski & Rivet

Commissioner Rivet moved to receive the proposed 2014 DWS Budget. Motion was adopted on a roll call vote:

Yeas: Rivard, Gromaski & Rivet

Commissioner Gromaski moved to approve nine Sewer Department employees to attend a MRWA Basic Electrical Training Seminar on December 17, 2013 in Bay City. Motion was adopted on a roll call vote:

Yeas: Rivet, Rivard & Gromaski

Commissioner Rivard moved to approve one Sewer Department employee to attend a MRWA Advanced Electrical Training Seminar on January 14, 2014 in Lapeer. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivet & Rivard

Commissioner Rivet moved to approve the Director and three Sewer Department employees to attend a MWEA Wastewater Administrators Conference on January 23 and 24, 2014 in Frankenmuth. Motion was adopted on a roll call vote:

Yeas: Rivard, Gromaski & Rivet

Commissioner Rivet moved to authorize purchase of GIS software from ESRI in the amount of $17,910. Motion was adopted on a roll call vote:

Yeas: Rivard, Gromaski & Rivet

DIRECTORS REPORT – Meeting on Monday, December 16, 2013 on Linwood Rest Area Sanitary Sewer – Preliminary audit work on December 16th & 17th – Used Genie R-20 Man Lift – Bangor 2013 Water System Improvements – Clyde Spencer and Ben Scherzer were recognized with Certificates of Appreciation from the Commission for their many years of service to the DWS.

PUBLIC INPUT – D. Bragiel asked about electrical training.

G. Augustyniak asked about light disposal on bills.

D. Bragiel complained about W&S complaints directed to him; T. Paige addressed his concerns.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Friday, December 27, 2013 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 11:21 a.m.:

Yeas: Gromaski, Rivet & Rivard

Respectfully Submitted by: Approved by:

Danean Wright Richard S. Gromaski

Clerk of the Board Chairman of the Board

WEDNESDAY, NOVEMBER 27, 2013...

WEDNESDAY, NOVEMBER 27, 2013 DW&S REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:42 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Ed Carstens, WWTP Superintendent; and Jim Marter, Accounting Manager; Supervisors - Terry Watson, Bangor; Mark Galus, Fraser; Tom Foret, Hampton; Gary Brandt, Monitor; and Paul Wasek, Williams; George Augustyniak, Fraser Township Trustee; Erich Smith, Wade-Trim; Ken Miller and Gary Bartow, Flies & Vandenbrink; and Lisa VanDusen, Assistant Clerk of the Board.

Commissioner Gromaski moved to approve the minutes of the November 13, 2013 meeting. Motion was adopted on a roll call vote:

Yeas: Rivard, Rivet & Gromaski

PUBLIC INPUT - NONE

Commissioner Rivard moved to receive Bay Area Water Treatment Plant project update. Motion was adopted on a roll call vote:

Yeas: Rivard, Rivet & Gromaski

Commissioner Rivet moved to approve to execute Assignment of Contract to assign Siemens Contract to Spence Brothers. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivet & Rivard

Commissioner Gromaski moved to approve Payment No. 3 - FINAL to Keyes Trenching Co. in the amount of $32,710 for Williams Township/North Union & Rockwell Drive water main loop and Carter Road water main loop. Motion was adopted on a roll call vote:

Yeas: Rivet, Rivard & Gromaski

Commissioner Rivet moved to approve and execute Contract Change Order No. 1 to Lynch Trucking of AuGres in the amount of $20,692.40 for Bangor Township / 2013 Water System Improvements. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve payroll for the period of 11/03/13 through 11/16/13 in the amount of $83,580.45. Motion was adopted on a roll call vote:

Yeas: Rivard, Rivet & Gromaski

Commissioner Rivard moved to approve bills in the amount of $267,806.70. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivet & Rivard

Commissioner Gromaski moved to receive DWS Monthly Meeting 11/13/13 summary. Motion was adopted on a roll call vote:

Yeas: Rivet, Rivard & Gromaski

Commissioner Gromaski moved to receive the Proposed 2014 DWS Budget. Motion was adopted on a roll call vote:

Yeas: Rivard, Rivet & Gromaski

Commissioner Rivard moved to approve and execute Memorandum of Understanding #1-2013 with UWUA Local #546. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivet & Rivard

Commissioner Gromaski moved to approve revised Exhibit A to DWS Fringe Benefit Policy for Supervisory and Administrative Employees effective January 1, 2014. Motion was adopted on a roll call vote:

Yeas: Rivard, Rivet & Gromaski

Commissioner Rivet moved to approve Resolution Authorizing the SAW Grant Agreement. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve 1 Water Department employee to attend the MRWA Workplace Safety Conference on December 10 and 11, 2013 in Bay City. Motion was adopted on a roll call vote:

Yeas: Rivard, Gromaski & Rivet

Commissioner Gromaski moved to authorize to post and fill an Electrical / Electronic Technician position in the Sewer Department. Motion was adopted on a roll call vote:

Yeas: Rivet, Rivard & Gromaski

DIRECTORS REPORT - Akron Township Water System Design is ongoing and nearing completion - Odor complaint by Linwood; source from rest area manhole - On. Nov. 24th Dept. of W & S made MLIVE thank you list for the new Water Treatment Plant - Waste Water Treatment 2010 project is up for an Engineering and Surveying Excellence award through the American Council of Engineering Companies of Michigan (one of top 5 in State).

PUBLIC INPUT - G. Augustyniak questioned interest costs for the BAWTP.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, December 11, 2013 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 11:10 a.m.:

Yeas: Gromaski, Rivard & Rivet

Respectfully Submitted by: Approved by:

Danean Wright Richard S. Gromaski

Clerk of the Board Chairman of the Board

WEDNESDAY, NOVEMBER 13, 2013...

WEDNESDAY, NOVEMBER 13, 2013 DW&S REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:05 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Charles Suchodolski, Water Superintendent; Ed Carstens, WWTP Superintendent; and Jim Marter, Accounting Manager; Supervisors - Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; George Augustyniak, Fraser Township Trustee; Tom Levengood, Bay City Water Plant; Mark Shaw and Randy Henige, Consumers Energy; James Hammond; and Danean Wright, Clerk of the Board.

Commissioner Gromaski moved to approve the minutes of the October 30, 2013 meeting. Motion was adopted on a roll call vote:

Yeas: Rivet, Gromaski & Rivard

Mark Shaw and Randy Henige from Consumers Energy completed a presentation on generator backup.

PUBLIC INPUT - G. Augustyniak asked about diesel vs. natural gas.

Commissioner Rivard moved to receive Bay Area Water Treatment Plant project update. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivet & Rivard

Commissioner Rivet moved to approve and execute Amendment #3 to PSA with CDM Smith in the amount of $310,000 for Control System Programming Services. Motion was adopted on a roll call vote:

Yeas: Rivard, Gromaski & Rivet

Commissioner Gromaski moved to approve execution of Amendment #1 to PSA with CDM Smith. Motion was adopted on a roll call vote:

Yeas: Rivet, Rivard & Gromaski

Commissioner Rivet moved to receive credit card report. Motion was adopted on a roll call vote:

Yeas: Rivard, Gromaski & Rivet

Commissioner Gromaski moved to approve payroll for the period of 10/20/13 through 11/2/13 in the amount of $83,523.96. Motion was adopted on a roll call vote:

Yeas: Rivet, Rivard and Gromaski

Commissioner Rivard moved to approve bills in the amount of $516,673.71. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivet & Rivard

Jim Marter presented the proposed 2014 DWS Budget for review at the next Board meeting of November 27, 2014.

Commissioner Rivet moved to approve the Director, or other Supervisory employee as a substitute, to attend a MRWA Workplace Safety Conference on December 10 and 11, 2013 in Bay City. Motion was adopted on a roll call vote:

Yeas: Rivard, Gromaski & Rivet

Commissioner Gromaski moved to approve to post and fill a Construction & Maintenance of Water & Sewer Systems Equipment Operator position. Motion was adopted on a roll call vote:

Yeas: Rivet, Rivard & Gromaski

DIRECTORS REPORT - Sent out Bay Area WTP flyers - Amendments to Act 152 at State level for health care costs.

PUBLIC INPUT - G. Augustyniak smelled odor at corner of Linwood Road and M-13 - water and treatment is now flowing from Rest Area.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, November 27, 2013 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 11:36 a.m.:

Yeas: Gromaski, Rivet & Rivard

Respectfully Submitted by: Approved by:

Danean Wright Richard S. Gromaski

Clerk of the Board Chairman of the Board

WEDNESDAY, OCTOBER 30, 2013...

WEDNESDAY, OCTOBER 30, 2013 DW&S REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:05 a.m., at 2600 E. Beaver Road, by the Vice-Chairman, Edward Rivet.

Roll Call: Edward Rivet & Michael Rivard

Excused: Richard Gromaski

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Charles Suchodolski, Water Superintendent; Supervisors - Terry Watson, Bangor; Mark Galus, Fraser; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; and Paul Wasek, Williams; George Augustyniak, Fraser Township Trustee; Ken Miller; Gary Bartow, Fleis & VandenBrink; and Danean Wright, Clerk of the Board.

Commissioner Rivet moved to approve the minutes of the October 16, 2013 meeting. Motion was adopted on a roll call vote:

Yeas: Rivard and Rivet

PUBLIC INPUT - NONE

Commissioner Rivard moved to receive Bay Area Water Treatment Plant Project Update. Motion was adopted on a roll call vote:

Yeas: Rivet and Rivard

Commissioner Rivard moved to approve and execute Amendment #2 to PSA with CDM Smith in the amount of $24,250 for Raw Water Transmission Relocation Design. Motion was adopted on a roll call vote:

Yeas: Rivet and Rivard

Commissioner Rivet moved to refer Amendment #3 to PSA with CDM Smith in the amount of $310,000 for Control System Programming Services to staff for clarification. Motion was adopted on a roll call vote:

Yeas: Rivard and Rivet

Commissioner Rivet moved to approve Resolution Approving Bond Resolution. Motion was adopted on a roll call vote:

Yeas: Rivard and Rivet

Commissioner Rivet moved to approve Resolution Approving Revised Bay Area WTP Service Area Map. Motion was adopted on a roll call vote:

Yeas: Rivard and Rivet

Commissioner Rivet moved to approve Final Payment of $1,000 to Sterling Excavation for Bangor Township/Barnett Lane to Harris Lane Loop; Sunset Shores Marina Water Improvements. Motion was adopted on a roll call vote:

Yeas: Rivet and Rivard

Commissioner Rivet moved to authorize Vice-Chairman and Clerk to execute Contract with Lynch Trucking of AuGres for Bangor Township/2013 Water System Improvements. Motion was adopted on a roll call vote:

Yeas: Rivard and Rivet

Commissioner Rivet moved to approve payroll for the period of 10/6/13 through 10/19/13 in the amount of $82,578.23. Motion was adopted on a roll call vote:

Yeas: Rivard and Rivet

Commissioner Rivard moved to approve bills in the amount of $397,816.05. Motion was adopted on a roll call vote:

Yeas: Rivet and Rivard

Commissioner Rivard moved to receive 3rd Quarter Statement of Revenue and Expense. Motion was adopted on a roll call vote:

Yeas: Rivet and Rivard

Commissioner Rivet moved to approve two Sewer Department employees to attend a MRWA Supervisory Training Seminar on November 5, 2013 in Midland. Motion was adopted on a roll call vote:

Yeas: Rivard and Rivet

Commissioner Rivard moved to approve one Sewer Department employee to attend a MRWA Workplace Safety Conference on December 10 and 11, 2013 in Bay City. Motion was adopted on a roll call vote:

Yeas: Rivet and Rivard

Commissioner Rivet moved to approve one Sewer Department employee to attend a MWEA Process Seminar on November 6, 2013 in East Lansing. Motion was adopted on a roll call vote:

Yeas: Rivard and Rivet

Commissioner Rivard moved to approve change order in the amount of $17,555 in the 2013 Raw Sewage Building Equipment Installation contract with John E. Green for air flow monitoring equipment and installation. Motion was adopted on a roll call vote:

Yeas: Rivet and Rivard

Commissioner Rivard moved to approve and execute a PSA with Fleis and VandenBrink Engineering for SAW Grant Program Assistance. Motion was adopted on a roll call vote:

Yeas: Rivet and Rivard

DIRECTORS REPORT - Kawkawlin Township / Linwood Smoke Testing - Budget Schedule - Higher pressures in force main - Consumers Energy presentation in two weeks on generator procurement proposal - Update on pending Health Care legislation.

PUBLIC INPUT - G. Augustyniak asked about the possible sources of discharges that could be causing restriction in the sewer force main.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, November 13, 2013 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 11:05 a.m.:

Yeas: Rivet and Rivard

Respectfully Submitted by: Approved by:

Danean Wright Richard S. Gromaski

Clerk of the Board Chairman of the Board

WEDNESDAY, OCTOBER 16, 2013...

WEDNESDAY, OCTOBER 16, 2013 DW&S REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:48 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Charles Suchodolski, Water Superintendent; Ed Carstens, WWTP Superintendent; Supervisors - Terry Watson, Bangor; Mark Galus, Fraser; Ms. Laura Reynolds, Gibson; Tom Foret, Hampton; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; and Paul Wasek, Williams; George Augustyniak, Fraser Township Trustee; Tom Wheeler, Wade-Trim, Inc.; Kimberly Day, Garfield; and Danean Wright, Clerk of the Board.

Commissioner Gromaski moved to approve the minutes of the October 2, 2013 meeting. Motion was adopted on a roll call vote:

Yeas: Rivet, Rivard & Gromaski

PUBLIC INPUT - NONE

Commissioner Gromaski moved to receive the Bay Area Water Treatment Plant update. Motion was adopted on a roll call vote:

Yeas: Rivet, Rivard & Gromaski

Commissioner Gromaski moved to approve payroll for the period of 9/22/13 through 10/5/13 in the amount of $81,665.55. Motion was adopted on a roll call vote:

Yeas: Rivet, Rivard & Gromaski

Commissioner Rivet moved to approve bills in the amount of $509,816.70. Motion was adopted on a roll call vote:

Yeas: Rivard, Gromaski & Rivet

Commissioner Gromaski moved to receive DWS Monthly Meeting 10/2/13 Summary. Motion was adopted on a roll call vote:

Yeas: Rivet, Rivard & Gromaski

Commissioner Rivet moved to receive credit card report. Motion was adopted on a roll call vote:

Yeas: Rivard, Gromaski & Rivet

Commissioner Gromaski moved to authorize to post and fill a Plant Operations Specialist position in the Sewer Department. Motion was adopted on a roll call vote:

Yeas: Rivet, Rivard & Gromaski

Commissioner Rivard moved to approve the Water Superintendent to attend a MRWA Supervisory Training Seminar on November 5, 2013 in Midland. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivet & Rivard

DIRECTORS REPORT - Bay Area Water Treatment Plant update - had ground breaking -Contract executed with Dan's & Spence.

PUBLIC INPUT - D. Bragiel, thanks for the smoke testing which was completed by 1:15 G. Augustyniak asked about Bay View, and Williams Cheese, whatever is being fed to the system is helping with the smell.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, October 30, 2013 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:30 a.m.:

Yeas: Gromaski, Rivet & Rivard

Respectfully Submitted by: Approved by:

Danean Wright Richard S. Gromaski

Clerk of the Board Chairman of the Board

WEDNESDAY, OCTOBER 9, 2013...

WEDNESDAY, OCTOBER 9, 2013 DW&S REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Thomas Paige, Director; CDM Smith Representatives: Mark TenBroek, Mark Ryan, Janice Skadsen, Saed Hussain, Stephen Boden; and Danean Wright, Clerk of the Board.

The Pledge of Allegiance was recited.

PUBLIC INPUT - NONE

Mark TenBroek and Saed Hussain of CDM Smith presented information regarding Control System Programming Services, requirements and integration for the new Bay Area Water Treatment Plant.

The status of other proposals for sludge conveyance design, disinfection byproducts study, raw water transmission modifications, and future property surveys for the Bay Area WTP were discussed.

PUBLIC INPUT - NONE

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, October 16, 2013 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 11:30 a.m.:

Yeas: Gromaski, Rivet & Rivard

Respectfully Submitted by: Approved by:

Danean Wright Richard S. Gromaski

Clerk of the Board Chairman of the Board

WEDNESDAY, OCTOBER 2, 2013...

WEDNESDAY, OCTOBER 2, 2013 DW&S REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:45 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Charles Suchodolski, Water Superintendent; Ed Carstens, WWTP Superintendent; and Jim Marter, Accounting Manager; Supervisors - Mark Galus, Fraser; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; and Paul Wasek, Williams; George Augustyniak, Fraser Township Trustee; and Danean Wright, Clerk of the Board.

Commissioner Gromaski moved to approve the minutes of the September 18, 2013 meeting. Motion was adopted on a roll call vote:

Yeas: Rivet, Rivard & Gromaski

PUBLIC INPUT - Special meeting - CDM Smith at 10:00 a.m. on October 9, 2013

Commissioner Gromaski moved to receive the Bay Area Water Treatment Plant update. Motion was adopted on a roll call vote:

Yeas: Rivet, Rivard & Gromaski

Commissioner Rivet moved to approve and authorize Chairman and Clerk to execute Bay Area Raw Water Transmission Mains Contract 2013-1 with Dan's Excavating, Inc. in the amount of $5,627,059.56 contingent upon verification of receipt of proceeds of $30 million LGLP Bond. Motion was adopted on a roll call vote:

Yeas: Rivard, Gromaski & Rivet

Commissioner Gromaski moved to approve and authorize Chairman and Clerk to execute Bay Area Water Treatment Plant Contract 2013-2 with Spence Brothers in the amount of $42,231,433 contingent upon verification of receipt of proceeds of $30 million LGLP Bond. Motion was adopted on a roll call vote:

Yeas: Rivet, Rivard & Gromaski

Commissioner Gromaski moved to approve payroll for the period of 9/8/13 through 9/21/13 in the amount of $83,989.20. Motion was adopted on a roll call vote:

Yeas: Rivard, Gromaski & Rivet

Commissioner Rivet moved to approve bills in the amount of $3,254,372.52. Motion was adopted on a roll call vote:

Yeas: Rivard, Gromaski & Rivet

Commissioner Gromaski moved to approve Local Unit Monthly Summary. Motion was adopted on a roll call vote:

Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve Wastewater Plant Superintendent to attend Asset Management and Wastewater seminar in Lansing on October 9, 2013. Motion was adopted on a roll call vote:

Yeas: Rivet, Rivard & Gromaski

Commissioner Rivet moved to approve an increase in contract price of $3,074 for the 2013 Raw Sewage Building Equipment Installation contract with John E. Green. Motion was adopted on a roll call vote:

Yeas: Rivard, Gromaski & Rivet

Commissioner Gromaski moved to approve ten DWS Administrative and Supervisory employees to attend MCRCSIP Employment Practices Supervisor's Training in Roscommon County on October 22, 2013; or Washtenaw County on October 29, 2013. Motion was adopted on a roll call vote:

Yeas: Rivet, Rivard & Gromaski

Commissioner Rivard moved to authorize advertisement for a DWS Information Technology Manager position. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivet & Rivard

Commissioner Rivet moved to approve two Water Department employees to attend a 2-day Oden Water Distribution Exam Review Class on October 24 & 25, 2013 in Saginaw. Motion was adopted on a roll call vote:

Yeas: Rivard, Gromaski & Rivet

DIRECTORS REPORT - Kawkawlin Township/Linwood Smoke Testing; notices went out on the October 8th testing. Ed Carstens gave overview of this process/ testing, and this one day testing will take place on M-13 between Linwood Road and Elevator Road- DWS Administrative Office addition; put handicap door on front door locate Accounting Technician to another location in the office; addition on east side of building is best option - Bay Area WTP Groundbreaking Thursday, October 3, 2013 at 11:30 a.m.

PUBLIC INPUT - G. Augustyniak commended Tom Paige for help.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, October 16, 2013 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:45 a.m.:

Yeas: Gromaski, Rivet & Rivard

Respectfully Submitted by: Approved by:

Danean Wright Richard S. Gromaski

Clerk of the Board Chairman of the Board

WEDNESDAY, SEPTEMBER 18, 2013...

WEDNESDAY, SEPTEMBER 18, 2013 DW&S REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:55 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Dept. of Water & Sewer Representatives: Thomas Paige, Director; Charles Suchodolski, Water Superintendent; Supervisors - Terry Watson, Bangor; Mark Galus, Fraser; Laura Reynolds, Gibson; Tom Foret, Hampton; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; and Paul Wasek, Williams; Kimberly Day, Garfield; Erich Smith, Wade-Trim; and Danean Wright, Clerk of the Board.

Commissioner Gromaski moved to approve the minutes of the September 4, 2013 meeting. Motion was adopted on a roll call vote:

Yeas: Rivet, Gromaski & Rivard

PUBLIC INPUT - NONE

Commissioner Gromaski moved to receive the Bay Area Water Treatment Plant update. Motion was adopted on a roll call vote:

Yeas: Rivet, Rivard & Gromaski

Commissioner Rivet moved to approve and execute Contract with Lynch Trucking of AuGres, Michigan in the amount of $189,181.33 for the Bangor Township/2013 Water System Improvements. Motion was adopted on a roll call vote:

Yeas: Rivard, Gromaski & Rivet

Commissioner Gromaski moved to approve payroll for the period of 8/25/13 through 9/7/13 in the amount of $84,740.36. Motion was adopted on a roll call vote:

Yeas: Rivet, Gromaski & Rivard

Commissioner Rivard moved to approve bills in the amount of $504,575.41. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to receive credit card report. Motion was adopted on a roll call vote:

Yeas: Rivard, Gromaski & Rivet

Commissioner Rivet moved to approve 2 Water Department employees to attend Michigan Section AWWA, 2013 Fall Regional Meeting in Mt. Pleasant on October 23, 2013. Motion was adopted on a roll call vote:

Yeas: Rivard, Gromaski & Rivet

DIRECTORS REPORT - Kawkawlin Township - smoke testing first or second week in October - water rate increase recommendation - Sign replacement discussion - Rivet suggested to have a meeting with people on Lauria Road to discuss Bay Area WTP construction.

PUBLIC INPUT - D. Bragiel asked about applying sludge to fields.

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, October 2, 2013 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:35 a.m.

Yeas: Rivard, Gromaski & Rivet

Respectfully Submitted by: Approved by:

Danean Wright Richard S. Gromaski

Clerk of the Board Chairman of the Board

WEDNESDAY, SEPTEMBER 4, 2013...

WEDNESDAY, SEPTEMBER 4, 2013 DW&S REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:10 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Charles Suchodolski, Water Superintendent; Ed Carstens, WWTP Superintendent; and Jim Marter, Accounting Manager; Supervisors - Terry Watson, Bangor; Mark Galus, Fraser; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; and Paul Wasek, Williams; George Augustyniak, Fraser Township Trustee; Mel McNally, Kawkawlin Trustee; Mark Norton, CEC and Jackie McCarthy, Clerk of the Board.

Commissioner Gromaski moved to approve the minutes of the August 21, 2013 meeting. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT - NONE

Mr. Paige presented Bay Area Water Treatment Plant project update.

A RESOLUTION TO ISSUE NOTICE TO AWARD FOR BAY AREA WATER TREATMENT PLANT AND RAW WATER TRANSMISSION MAINS

Commissioner Rivard offered the following resolution and moved for its adoption:

WHEREAS, the Board of County Road Commissioners of the County of Bay, a body corporate, as designated county agency under Michigan Public Act 342 of 1939, as amended, for and also for the benefit of, the Bay County Department of Water and Sewer, wishes to construct a new membrane Bay Area Water Treatment Plant with associated structures and appurtenances, and Raw Water Transmission Mains to connect to the Saginaw Midland Municipal Water Supply Corporation; and

WHEREAS, the Board of County Road Commissioners of the County of Bay, adopted a Resolution on July 24, 2013 to tentatively award the contracts for construction to Dan's Excavating, Inc. of Shelby Township, Michigan for Contract 2013-1, Bay Area Raw Water

Transmission Mains, and to Spence Brothers of Saginaw, Michigan for Contract 2013-2, Bay Area Water Treatment Plant, contingent upon successful financial arrangements with the DWRF and Michigan Finance Authority's (MFA) Local Government Loan Program (LGLP); and

WHEREAS, the Board of County Road Commissioners of the County of Bay wishes to execute construction contracts as soon as possible upon receipt of funds from the $12 million DWRF issue and the $30 million LGLP Bond issue that will in part finance the project; and

WHEREAS, the Board of County Road Commissioners of the County of Bay desires to issue a Notice of Award to the Successful Bidder for each construction contract, however, recognizing that project financing provided by the $12 million DWRF issue and the $30 million LGLP Bond issue must be completed and receipt of said funds verified prior to execution the construction contracts by the Commission; and

WHEREAS, Spence Brothers has requested authorization to proceed with shop drawings and submittals related to earthwork, steel, mechanical, and electrical at a cost of $50,000.

NOW THEREFORE BE IT RESOLVED, that the Board of County Road Commissioners of the County of Bay, authorizes the Director of the Bay County Department of Water and Sewer to issue a Notice of Award to Dan's Excavating, Inc. of Shelby Township, Michigan for Contract 2013-1, Bay Area Raw Water Transmission Mains, and to Spence Brothers of Saginaw, Michigan for Contract 2013-2, Bay Area Water Treatment Plant, with said Award and execution of construction contracts by the Commission contingent upon successful closing and receipt of funds from the $12 million DWRF issue and the $30 million LGLP Bond issue;

BE IT FURTHER RESOLVED, that the Director of the Bay County Department of Water and Sewer is directed to provide 6 unsigned copies of each respective Contract to Spence Brothers and Dan's Excavating, Inc. with the Notice of Award, with the Commission's execution of the contracts conditioned upon successful closing and verification of receipt of funds from both the $12 million DWRF issue and the $30 million LGLP Bond issue;

BE IT FINALLY RESOLVED, that the Board of County Road Commissioners of the County of Bay authorizes Spence Brothers, effective immediately upon adoption of this Resolution, to proceed with shop drawings and submittals related to earthwork, steel, mechanical, and electrical for actual costs incurred not to exceed $50,000, said costs acknowledged by Spence Brothers as included in their bid submitted for this project.

YEAS: Rivard, Rivet & Gromaski

NAYS: None

ABSENT: None

Commissioner Rivet moved to approve and execute Professional Services Agreement with Wade-Trim in the amount of $49,450. Motion was adopted on a roll call vote:

Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to award Bangor Township / 2013 Water System Improvements Contract to Lynch Trucking of AuGres, Michigan in the amount of $189,181.26. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve payroll for the period of 8/11/13 through 8/24/13 in the amount of $85,803.39. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve bills in the amount of $262,068.92. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to receive DWS Local Unit Monthly Meeting 8/7/13 Summary. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to authorize the purchase of Grit Chamber System Parts from WSG Solutions at a cost of $11,351. Motion was adopted on a roll call vote:

Yeas: Rivard, Rivet & Gromaski

Commissioner Rivet moved to approve 2 Sewer Department employees to attend MWEA IPP Seminar in East Lansing on September 26, 2013. Motion was adopted on a roll call vote:

Yeas: Rivet, Gromaski & Rivard

Commissioner Rivet moved to adopt Bay County Water Supply System Number 1 Water Rate Change Resolution. Motion was adopted on a roll call vote:

Yeas: Rivet, Gromaski & Rivard

DIRECTORS REPORT - Linwood odors - Smoke Testing - Workers Compensation renewal.

PUBLIC INPUT - T. Paige expressed congratulations to Finance Director for new job.

G. Augustyniak questioned smoke testing and bond interest rates.

M. McNally questioned dates of smoke testing.

G. Brandt questioned health dept. involvement with smoke testing.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, September 18, 2013 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:55 a.m.:

Yeas: Rivard, Rivet & Gromaski

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski

Clerk of the Board Chairman of the Board

WEDNESDAY, AUGUST 21, 2013...

WEDNESDAY, AUGUST 21, 2013 DW&S REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:45 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Charles Suchodolski, Water Superintendent; Ed Carstens, WWTP Superintendent; and Jim Marter, Accounting Manager; Supervisors - Mark Galus, Fraser; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; and Paul Wasek, Williams; George Augustyniak, Fraser Township Trustee; Tom Levengood, Bay City Water Plant; Mel McNally, Kawkawlin Trustee; and Jackie McCarthy, Clerk of the Board.

Commissioner Gromaski moved to approve the minutes of the August 7, 2013 meeting. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve the minutes of the August 14, 2013 special meeting. Motion was adopted on a roll call vote:

Yeas: Rivard, Rivet & Gromaski

PUBLIC INPUT – NONE

Mr. Marter presented Bay Area Water Treatment Plant project update.

Bids were opened for Bangor Township/2013 Water Systems Improvements. Commissioner Rivet moved to refer for review. Motion was adopted on a roll call vote:

Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve payroll for the period of 07/28/13 through 08/10/13 in the amount of $83,140.45. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve bills in the amount of $403,454.94. Motion was adopted on a roll call vote:

Yeas: Rivard, Rivet & Gromaski

Commissioner Rivet moved to authorize the purchase of 2 Rotork Model IQT500 Electric Actuators at a total cost of $11,265.72. Motion was adopted on a roll call vote:

Yeas: Rivet, Gromaski & Rivard

DIRECTORS REPORT – MCRCSIP refund received of close to $39,662 – Linwood odor update.

PUBLIC INPUT – G. Augustyniak questioned odor issue and bond financing rate.

P. Wasek questioned sludge.

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, September 4, 2013 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:06 a.m.:

Yeas: Rivet, Gromaski & Rivard

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski

Clerk of the Board Chairman of the Board

WEDNESDAY, AUGUST 14, 2013...

WEDNESDAY, AUGUST 14, 2013 DW&S SPECIAL MEETING

The special meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Supervisors - Mark Galus, Fraser; Tom Foret & Pam Wright, Hampton; Dennis Bragiel & Greg Petrimoulx, Kawkawlin; David Schabel & Kathy Bremer, Merritt; Gary Brandt, Monitor; Russell Tanner, City of Essexville; Dawn Bublitz, Bangor Township; Dan Hansford, Essexville; Sarah Wilcox, Essexville; and Jackie McCarthy, Clerk of the Board.

Pledge of Allegiance

PUBLIC INPUT – NONE

Commissioner Gromaski moved to approve and authorize execution of Resolution Approving Contract and Bond Resolution.

Yeas: Gromaski, Rivet & Rivard

RESOLUTION APPROVING CONTRACT AND BOND RESOLUTION

At a special meeting of the Board of County Road Commissioners of the County of Bay, Michigan, held on the 14th day of August, 2013.

PRESENT: Gromaski, Rivet & Rivard

ABSENT: None

The following resolution was made by Gromaski and seconded by Rivet

WHEREAS, the County of Bay, State of Michigan (the "County"), by resolution of its Board of Commissioners adopted on June 17, 1980, designated the Board of County Road Commissioners as the duly designated county agency (the "County Agency") for County water, sewer and/or sewage disposal systems pursuant to the provisions of Act 342, Public Acts of Michigan, 1939, as amended (“Act 342”) for and on behalf of the County; and

WHEREAS, it is anticipated that the Board of Commissioners of the County will establish a system of water supply improvements and services to serve the Charter Townships of Bangor, Hampton, Monitor, Portsmouth and Williams, the Cities of Bay City, Essexville and Pinconning, the Townships of Beaver, Frankenlust, Fraser, Kawkawlin and Merritt (collectively, the “Municipalities”) and the County, said system to be known as the "Bay Area Water Treatment Plant and Raw Water Transmission Mains System” (the "System"), and

WHEREAS, under and subject to the terms of Act 342, the County is authorized, through the County Agency, to acquire and construct the water supply facilities constituting the Bay Area Water Treatment Plant and Raw Water Transmission Mains Project (the “Project”) as part of the System, the County, by and through the County Agency, and the Municipalities are authorized to enter into the proposed Bay Area Water Treatment Plant and Raw Water Transmission Mains Project Contract (the “Contract”) for the acquisition and construction of the Project by the County and for the payment of the cost thereof by the issuance of revenue bonds by the County pursuant to section 7 of Act 342 and the provisions of Act No. 94, Public Acts of Michigan, 1933, as amended, secured by the revenues of the System, including payments made by the Municipalities pursuant to the Contract; and

WHEREAS, to finance part of the cost of the Project it is proposed that the County borrow the sum of not to exceed $42,000,000 and issue its water supply system revenue bonds (the “Bonds”); and

WHEREAS, the County is authorized to pledge its full faith and credit for the payment of the Bonds and the interest thereon if authorized by majority vote of the members-elect of its Board of Commissioners; and

WHEREAS, preliminary plans for the Project and estimates of the cost and period of usefulness thereof have been prepared, all of which have been submitted to and placed on file with said Board of Commissioners in the office of the County Agency, said preliminary plans and estimates being set forth in Appendices #1 and #2, respectively, to the Contract; and

WHEREAS, there has been submitted to the County Agency (i) a form of the Contract and (ii) a form of resolution establishing the System, approving said estimates and the Contract and authorizing the issuance of the Bonds (the “Bond Resolution”).

NOW, THEREFORE, BE IT RESOLVED by the Board of County Road Commissioners of the County of Bay, as follows:

1. The preliminary plans for the Project and estimates of the cost and period of usefulness thereof, in the form of Appendices #1 and #2, respectively, to the Contract, are approved and adopted.

2. The Contract, in the form presented to this meeting, is approved, and the Chairperson and the Clerk of the Board are authorized to execute the Contract in the form approved.

3. The Bond Resolution, in the form presented at this meeting, is approved and adopted and the Chairperson is directed to submit the Bond Resolution to the Board of Commissioners of the County with the recommendation that the Bond Resolution be adopted by said Board of Commissioners.

4. The County Agency accepts the duties and obligations imposed on it, on behalf of the County, in the Bond Resolution, and agrees to fulfill such duties and obligations on behalf of the County.

5. All resolutions and parts of resolutions, insofar as the same may be in conflict herewith, are hereby rescinded.

YEAS: Gromaski, Rivard & Rivet

NAYS: None

ABSENT: None

RESOLUTION DECLARED ADOPTED.

PUBLIC INPUT – NONE

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, August 21, 2013 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 9:20 a.m.:

Yeas: Rivard, Rivet & Gromaski

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski

Clerk of the Board Chairman of the Board

WEDNESDAY, AUGUST 7, 2013...

WEDNESDAY, AUGUST 7, 2013 DW&S REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:20 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Charles Suchodolski, Water Superintendent; Supervisors - Terry Watson, Bangor; Mark Galus, Fraser; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; and Paul Wasek, Williams; George Augustyniak, Fraser Township Trustee; Tom Levengood, Bay City Water Plant; Mel McNally, Kawkawlin Trustee; and Jackie McCarthy, Clerk of the Board.

Commissioner Gromaski moved to approve the minutes of the July 24, 2013 meeting. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT – NONE

Mr. Paige presented Bay Area Water Treatment Plant project update.

Commissioner Gromaski moved to receive for review the Resolution and Contract between County and Municipalities relating to the acquisition and construction of the Bay Area WTP and Raw Water Transmission Mains Project until the 8/14/13 special meeting at 9:00 a.m. at BCRC. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve authorization for bid opening on 8/24/13 at 10:00 a.m. for Bangor Township Project for 2013 Water System Improvements. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve payroll for the period of 07/14/13 through 07/27/13 in the amount of $83,740.19. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & River

Commissioner Rivet moved to approve bills in the amount of $719,887.00. Motion was adopted on a roll call vote:

Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to receive Credit Card Report. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to receive 2nd Quarter 2013 Statement of Revenue and Expense. Motion was adopted on a roll call vote:

Yeas: Rivet, Gromaski & Rivard

Commissioner Rivet moved to approve three Water Department Employees to attend the Coliform Prevention and Sampling Protocol Seminar in Traverse City on August 13, 2013. Motion was adopted on a roll call vote:

Yeas: Rivet, Gromaski & Rivard

DIRECTORS REPORT – Special Meeting scheduled for 8/14/13 at 9:00 a.m. at BCRC – Closing of Lauria Road Property on 8/15/13 – Water Rate recommendation for new plant– Linwood odor issue.

PUBLIC INPUT – G. Augustyniak questioned changes and attorney on contract.

G. Brandt questioned issues with bond rate after Detroit bankruptcy.

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Special meeting on Wednesday, August 14, 2013 at 9:00 a.m. Motion was adopted on a roll call vote at 11:10 a.m.:

Yeas: Rivet, Gromaski & Rivard

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski

Clerk of the Board Chairman of the Board

WEDNESDAY, July 24, 2013...

WEDNESDAY, JULY 24, 2013 DW&S REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:10 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Charles Suchodolski, Water Superintendent; Supervisors - Terry Watson, Bangor; Mark Galus, Fraser; Tom Foret, Hampton; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; Robert Pawlak, Portsmouth; and Paul Wasek, Williams; George Augustyniak, Fraser Township Trustee; Tom Levengood, Bay City Water Plant; Susan Vela, MLive; and Jackie McCarthy, Clerk of the Board.

Commissioner Gromaski moved to approve the minutes of the July 10, 2013 and July 8, 2013 special meeting. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT – None

Mr. Paige presented Bay Area Water Treatment Plant project update.

A RESOLUTION TO TENTATIVELY AWARD

CONSTRUCTION CONTRACTS FOR BAY AREA WATER TREATMENT PLANT

AND RAW WATER TRANSMISSION MAINS

Commissioner Gromaski offered the following resolution and moved for its adoption:

WHEREAS, the Board of County Road Commissioners of the County of Bay, a body corporate, as designated county agency under Michigan Public Act 342 of 1939, as amended, for and also for the benefit of, the Bay County Department of Water and Sewer, wishes to construct a new membrane Bay Area Water Treatment Plant with associated structures and appurtenances, and Raw Water Transmission Mains to connect to the Saginaw Midland Municipal Water Supply Corporation for a high quality raw water supply; and

WHEREAS, the water system improvements project formally adopted on April 18, 2012 will be funded through the State of Michigan’s Drinking Water Revolving Loan Fund (DWRF) program and the Michigan Finance Authority's (MFA) Local Government Loan Program; and

WHEREAS, the Board of County Road Commissioners of the County of Bay has sought and received construction bids for the proposed Raw Water Transmission Mains improvements and has received a low bid in the amount of $5,627,059.56 from Dan's Excavating, Inc. of Shelby Township, Michigan for Contract 2013-1, Bay Area Raw Water Transmission Mains; and

WHEREAS, the Board of County Road Commissioners of the County of Bay has sought and received construction bids for the proposed Bay Area Water Treatment Plant improvements and has received a low bid in the amount of $42,231,433.00 from Spence Brothers of Saginaw, Michigan for Contract 2013-2, Bay Area Water Treatment Plant; and

WHEREAS, the Board of County Road Commissioners of the County of Bay's engineer, CDM Smith Michigan, Inc. has recommended awarding the contract to the low bidders for each contract.

NOW THEREFORE BE IT RESOLVED, that the Board of County Road Commissioners of the County of Bay, tentatively awards the contracts for construction of the proposed Bay Area Water Treatment Plant and Raw Water Transmission Mains project to Dan's Excavating, Inc. of Shelby Township, Michigan for Contract 2013-1, Bay Area Raw Water Transmission Mains, and to Spence Brothers of Saginaw, Michigan for Contract 2013-2, Bay Area Water Treatment Plant, contingent upon successful financial arrangements with the DWRF and MFA.

Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve and execute Purchase Agreement for purchase of 3567 Lauria Road adjacent to the new Water Treatment Plant. Motion was adopted on a roll call vote:

Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve payroll for the period of 6/30/13 through 7/13/13 in the amount of $83,740.19. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve bills in the amount of $384,419.56. Motion was adopted on a roll call vote:

Yeas: Rivard, Rivet & Gromaski

Commissioner Gromaski moved to receive Credit Card Report. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

DIRECTORS REPORT – Discussion of 7/19/13 storm and effects on power – WWTP Project close-out update – Final Finance Contract for BAWTP to be finalized soon.

PUBLIC INPUT – P. Wasek expressed appreciation for recent repairs in Williams Township.

G. Augustyniak and T. Watson questioned issue with Finance Contract.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, August 7, 2013 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:45 a.m.:

Yeas: Rivard, Rivet & Gromaski

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski

Clerk of the Board Chairman of the Board

WEDNESDAY, July 10, 2013...

WEDNESDAY, JULY 10, 2013 DW&S REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:49 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Ed Carstens, WWTP Superintendent; and Jim Marter, Accounting Manager; Supervisors - Terry Watson, Bangor; Ronald Campbell, Frankenlust; Mark Galus, Fraser; Tom Foret, Hampton; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; and Paul Wasek, Williams; George Augustyniak, Fraser Township Trustee; Tom Levengood, Bay City Water Plant; Donna Leitermann, Bangor Township Treasurer; Erich Klun; CDM Smith; Susan Vela & Danielle McGrew; Bay City Times; Jack Wheatly; Rowe Professional Services; and Jackie McCarthy, Clerk of the Board.

Commissioner Gromaski moved to approve the minutes of the June 26, 2013 meeting. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT – NONE

Mr. Paige presented Bay Area Water Treatment Plant project update.

Bids were opened for Bay Area Raw Water Transmission Mains – Contract 2013-1. Commissioner Rivet moved to refer for review. Motion was adopted on a roll call vote:

Yeas: Rivet, Gromaski & Rivard

Commissioner Rivet moved to execute engagement letter with H.J. Umbaugh & Associates for bond guidance and structuring Assistance. Motion was adopted on a roll call vote:

Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve payroll for the period of 6/16/13 through 6/29/13 in the amount of $84,499.34. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve bills in the amount of $1,727,497.62. Motion was adopted on a roll call vote:

Yeas: Rivard, Rivet & Gromaski

Commissioner Gromaski moved to approve, award, and execute contract for 2013 Raw Sewage Building Equipment Installation project with John E. Green in the amount of $447,500. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

DIRECTORS REPORT – 6/27/13 table top exercise at WWTP – Next Advisory meeting at 9:00 a.m. on 7/11/13.

There being no further business before the Board, Commissioner Rivet moved to go to recess until 11:00. Motion was adopted on a roll call vote at 10:25 a.m.

Yeas: Rivet, Gromaski & Rivardv

Commissioner Gromaski moved to reconvene to regular session at 11:00 a.m. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

Bids were opened for Bay Area Water Treatment Plant – Contract 2013-2. Commissioner Rivet moved to refer for review. Motion was adopted on a roll call vote:

Yeas: Rivet, Gromaski & Rivard

PUBLIC INPUT – G. Brandt commented on article in recent Public Works Magazine.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, July 24, 2013 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 11:11 a.m.:

Yeas: Rivard, Rivet & Gromaski

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski

Clerk of the Board Chairman of the Board

MONDAY, July 8, 2013 (Special Meeting)...

MONDAY, JULY 8, 2013 DW&S SPECIAL MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:00 a.m., at 3933 Patterson Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Jim Marter, Accounting Manager; and Cheryl Fechter, Office Manager.

Pledge of Allegiance

PUBLIC INPUT – NONE

Mr. Paige discussed the Bay Area Water Treatment Plant project financing and use of professional consultants/advisors, and the purchase of real property related to the Bay Area Water Treatment Plant project.

Commissioner Gromaski moved to approve and execute the Engagement Letter with H.J. Umbaugh & Associates for bond guidance and structuring assistance. Chairman and Clerk are authorized to sign. Motion was adopted on a roll call vote:

Yeas: Rivet, Rivard & Gromaski.

There being no further business before the Board, Commissioner Rivard moved to go into closed session pursuant to MCLA 15.268, Section 8(d) to consider the purchase or lease of real property. Motion was adopted on a roll call vote at 10:14 a.m.

Yeas: Gromaski, Rivet & Rivard

Commissioner Rivet moved to reconvene to regular session at 10:31 a.m. Motion was adopted on a roll call vote:

Yeas: Rivard, Gromaski & Rivet

Commissioner Rivard moved to authorize the Director to proceed as discussed in closed session. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivet & Rivard

PUBLIC INPUT - NONE

WEDNESDAY, June 26, 2013...

WEDNESDAY, JUNE 26, 2013          DW&S                     REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:05 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call:         Richard Gromaski, Edward Rivet & Michael Rivard

Also present were:      Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Charles Suchodolski, Water Superintendent; Ed Carstens, WWTP Superintendent; Supervisors - Terry Watson, Bangor; Mark Galus, Fraser; Tom Foret, Hampton; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; and Paul Wasek, Williams; George Augustyniak, Fraser Township Trustee; Tom Levengood, Bay City Water Plant; Mel McNally, Kawkawlin Trustee; and Jackie McCarthy, Clerk of the Board.

Commissioner Gromaski moved to approve the minutes of the June 12, 2013 meeting.  Motion was adopted on a roll call vote:

Yeas:   Gromaski, Rivard & Rivet

PUBLIC INPUT – G. Brandt questioned support for bond amount for BAWTP.

P. Wasek commended DWS for valve box adjustments for sidewalk installation.

Mr. Paige presented Bay Area Water Treatment Plant project update. 

Commissioner Rivet moved to table Engagement Letter with H. J. Umbaugh & Associates for bond guidance and structuring assistance.  Motion was adopted on a roll call vote:

Yeas:   Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve and execute Change Order No. 2 with Sterling Excavating for a decrease of $3,150.00 for Bangor Township / Barnett Lane to Harris Lane Loop, Sunset Shores Marina Water Loop.  Motion was adopted on a roll call vote:

Yeas:   Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve and execute Professional Services Agreement with Civil Engineering Consultants in the amount of $7,350.00 for Beaver Township/Garfield Road Water Main Loop.  Motion was adopted on a roll call vote:

Yeas:   Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve payroll for the period of 6/02/13 through 6/15/13 in the amount of $84,351.90.  Motion was adopted on a roll call vote:

 Yeas:   Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve bills in the amount of $319,881.00.  Motion was adopted on a roll call vote:

 Yeas:   Rivard, Rivet & Gromaski

Bids were opened for 2013 Raw Sewage Building Equipment Installation Project.  Commissioner Rivet moved to refer for review.  Motion was adopted on a roll call vote:

 Yeas:   Rivet, Gromaski & Rivard

Commissioner Rivet moved to approve and execute a Professional Services Agreement with Wade-Trim in the amount of $54,600 for Sanitary Sewer Collection System Mapping.  Motion was adopted on a roll call vote:

Yeas:   Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve Fifth Amendment to Bay Metropolitan Water Supply System Contract – Akron Township Service Area.  Motion was adopted on a roll call vote:

 Yeas:   Gromaski, Rivard & Rivet

DIRECTORS REPORT –Year #4 Wetland Mitigation Project Monitoring Report – DEQ exercise scheduled at WWTP for possible emergencies. 

PUBLIC INPUT – G. Augustyniak questioned advisors needed for BAWTP.  He also questioned benefit of Akron Township and others using system.

G. Brandt questioned emergency situation for Wisner and Akron Township.

There being no further business before the Board, Commissioner Rivard moved to go into closed session pursuant to MCLA 15.268, Section 8(d) to consider the purchase or lease of real property.  Motion was adopted on a roll call vote at 11:20 a.m.

 Yeas:   Rivard, Rivet & Gromaski

Commissioner Rivard moved to reconvene to regular session at 11:57 a.m.  Motion was adopted on a roll call vote:

 Yeas:   Rivet, Gromaski & Rivard

Commissioner Gromaski moved to authorize the Director to proceed as discussed in closed session.  Motion was adopted on a roll call vote:

 Yeas:   Rivard, Rivet & Gromaski

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, July 10, 2013 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 11:59 a.m.:

 Yeas:   Gromaski, Rivard & Rivet

Respectfully Submitted by:                            Approved by:

Jackie McCarthy                                             Richard S. Gromaski

Clerk of the Board                                          Chairman of the Board

WEDNESDAY, June 12, 2013...

WEDNESDAY, JUNE 12, 2013                DW&S               REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:10 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call:         Richard Gromaski, Edward Rivet & Michael Rivard

Also present were:      Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Charles Suchodolski, Water Superintendent; and Ed Carstens, WWTP Superintendent; Supervisors - Terry Watson, Bangor; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; and Paul Wasek, Williams; George Augustyniak, Fraser Township Trustee; Mel McNally, Kawkawlin Trustee; and Jackie McCarthy, Clerk of the Board.

Commissioner Gromaski moved to approve the minutes of the May 29, 2013 meeting.  Motion was adopted on a roll call vote:

Yeas:   Gromaski, Rivard & Rivet

PUBLIC INPUT – G. Augustyniak questioned contract amendment for sludge removed.

G. Brandt questioned raising of manhole covers due to road work; discussed. 

Commissioner Gromaski moved to receive Bay Area Water Treatment Plant project update.  Motion was adopted on a roll call vote:

Yeas:   Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve and execute the Labor Management Cooperation Agreement with Tri-County Building and Construction Trades Council.  Motion was adopted on a roll call vote:

Yeas:   Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve Amendment #1 to PSA with CDM Smith in the amount of $42,100 for sludge disposal design services contingent upon securing the property from Bay City.  Motion was adopted on a roll call vote;

Yeas:   Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve payroll for the period of 5/19/13 through 6/1/13 in the amount of $86,694.72.  Motion was adopted on a roll call vote:

Yeas:   Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve bills in the amount of $380,186.24.  Motion was adopted on a roll call vote:

Yeas:   Gromaski, Rivard & Rivet

Commissioner Rivard moved to receive Credit Card Report.  Motion was adopted on a roll call vote:

Yeas:   Rivard, Rivet & Gromaski

Commissioner Rivard moved to authorize Mr. Rivet and Mr. Gromaski as voting and alternate delegate to the MCRCSIP Annual Business Meeting on July 25, 2013.  Motion was adopted on a roll call vote:

Yeas:   Rivard, Rivet & Gromaski

DIRECTORS REPORT – Linwood odor status – 2013/14 Out-City Water Rate Proforma; rate increase to $2.41/ccf from $2.20/ccf – Sanitary Sewer Mapping Program – Update on recent BAWTP Advisory Committee Meeting. 

PUBLIC INPUT – G. Brandt questioned attorney payment.

There being no further business before the Board, Commissioner Rivard moved to go into closed session pursuant to MCLA 15.268, Section 8(d) to consider the purchase or lease of real property.  Motion was adopted on a roll call vote at 11:28 a.m.

 Yeas:   Rivard, Rivet & Gromaski

Commissioner Rivard moved to reconvene to regular session at 12:15 p.m.  Motion was adopted on a roll call vote:

Yeas:   Gromaski, Rivet & Rivard

Commissioner Rivet moved to authorize the Director to proceed as discussed in closed session.  Motion was adopted on a roll call vote:

Yeas:   Rivard, Rivet & Gromaski

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, June 26, 2013 immediately following the Road Department meeting.  Motion was adopted on a roll call vote at 12:17 p.m.:

Yeas:   Gromaski, Rivard & Rivet

Respectfully Submitted by:                                        Approved by:

Jackie McCarthy                                                         Richard S. Gromaski

Clerk of the Board                                                      Chairman of the Board

WEDNESDAY, May 29, 2013...

WEDNESDAY, MAY 29, 2013 DW&S REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:15 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Charles Suchodolski, Water Superintendent; and Ed Carstens, WWTP Superintendent; Supervisors - Terry Watson, Bangor; Dennis Bragiel, Kawkawlin; and Paul Wasek, Williams; George Augustyniak, Fraser Township Trustee; Tom Levengood, Bay City Water Plant; and Jackie McCarthy, Clerk of the Board.

Commissioner Gromaski moved to approve the minutes of the May 15, 2013 meeting. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT – D. Bragiel commented on Linwood odor issue.

Commissioner Rivard moved to receive Bay Water Treatment Plant project update. Motion was adopted on a roll call vote:

Yeas: Rivard, Rivet & Gromaski

Commissioner Gromaski moved to approve and execute Agreement for Services with Interactive Procurement Technologies for BidNet for web based bidding services through MITN. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivet & Rivard

Commissioner Rivet moved to authorize to advertise for bids for the Bay Area Water Treatment Plant and Raw Water Transmission Mains with bid openings at 10:00 a.m. on July 10, 2013. Motion was adopted on a roll call vote:

Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve and execute Change Order No. 1 with Keyes Trenching in the amount of $78,800 (to add to Carter Road (N. Union to Wilder) water main loop). Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve payroll for the period of 5/5/13 through 5/18/13 in the amount of $81,936.43. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivet & Rivard

Commissioner Rivard moved to approve bills in the amount of $174,194.73. Motion was adopted on a roll call vote:

Yeas: Rivard, Rivet & Gromaski

Commissioner Rivet moved to authorize to advertise for bids for 2013 Raw Sewage building Equipment Installation project with a 10:00 a.m. bid opening on June 26, 2013. Motion was adopted on a roll call vote:

Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve one Water Department employee to attend an Introduction to Chlorine Analysis Workshop in Saginaw on June 19, 2013. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve one Water Department employee to attend the 2013 Municipal Safety Day in Mason on May 30, 2013. Motion was adopted on a roll call vote:

Yeas: Rivet, Gromaski & Rivard

DIRECTORS REPORT – Linwood odor update – Bay County Auction update; several items disposed of – Next BAWTP Advisory Committee meeting is 6/6/13 at 9:00 a.m.

PUBLIC INPUT - NONE

There being no further business before the Board, Commissioner Rivet moved to go into closed session pursuant to MCLA 15.268, Section 8(d) to consider the purchase or lease of real property. Motion was adopted on a roll call vote at 10:45 a.m.

Yeas: Rivard, Gromaski & Rivet

Commissioner Rivet moved to reconvene to regular session at 11:22 a.m. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivet & Rivard

Commissioner Rivet moved to authorize the Director to proceed as discussed in closed session. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivet & Rivard

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, June 12, 2013 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 11:24 a.m.:

Yeas: Rivard, Rivet & Gromaski

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski

Clerk of the Board Chairman of the Board

WEDNESDAY, May 15, 2013...

WEDNESDAY, MAY 15, 2013 DW&S REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:15 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Charles Suchodolski, Water Superintendent; Ed Carstens, WWTP Superintendent; and Jim Marter, Accounting Manager; Supervisors - Ronald Campbell, Frankenlust; Mark Galus, Fraser; Tom Foret, Hampton; David Schabel, Merritt; Gary Brandt, Monitor; and Paul Wasek, Williams; George Augustyniak, Fraser Township Trustee; Eric Smith, Wade-Trim, Inc.; Stu Reid & Ryan Perlberg; Weinlander Fitzhugh CPA; and Lisa VanDusen, Assistant Clerk of the Board.

Commissioner Gromaski moved to approve the minutes of the May 1, 2013 meeting. Motion was adopted on a roll call vote:

Yeas: Rivard, Rivet & Gromaski

Commissioner Rivet moved to approve the minutes of the May 8, 2013 special meeting. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT – NONE

Stu Reid from Weinlander Fitzhugh CPA firm presented the 2012 audited financial statements and stated that a clean opinion was received for the audit and that there were no internal control issues. Commissioner Rivet moved to receive the 2012 audited annual financial statements. Motion was adopted on a roll call vote:

Yeas: Rivard, Gromaski & Rivet

Commissioner Gromaski moved to receive Bay Water Treatment Plant project update. Motion was adopted on a roll call vote:

Yeas: Rivet, Rivard & Gromaski

Commissioner Gromaski moved to approve and execute Amendment No. 1 to PSA for Bangor Township/2013 Water System Improvements with Wade Trim in the amount of $26,600. Motion was adopted on a roll call vote:

Yeas: Rivard, Rivet & Gromaski

Commissioner Gromaski moved to approve payroll for the period of 4/21/13 through 5/4/13 in the amount of $83,025.45. Motion was adopted on a roll call vote:

Yeas: Rivet, Rivard & Gromaski

Commissioner Rivard moved to approve bills in the amount of $294,198.05. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivet & Rivard

Commissioner Gromaski moved to receive credit card report. Motion was adopted on a roll call vote:

Yeas: Rivard, Rivet & Gromaski

Commissioner Rivet moved to approve bid for raw sewage building heating and ventilation units to John E. Green for a not-to-exceed cost of $35,375. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

DIRECTORS REPORT – Linwood odors; cleaned line last week and will monitor H2S levels for results – MITN Purchasing Group, a web-based solicitation and bidding system – Annual Bay County auction on 5/16 at 3:00 p.m. at Bay City Fairgrounds.

PUBLIC INPUT – G. Augustyniak questioned the need for smoke testing if no further complaints are received.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, May 29, 2013 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 11:21 a.m.:

Yeas: Gromaski, Rivard & Rivet

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski

Clerk of the Board Chairman of the Board

WEDNESDAY, May 8, 2013...

WEDNESDAY, MAY 8, 2013 DW&S SPECIAL MEETING

The special meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:03 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Randy Frederick, General Superintendent; and Tom Kramer General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Supervisors - Terry Watson, Bangor; Gary Brandt, Monitor; and Jackie McCarthy, Clerk of the Board.

Pledge of Allegiance

PUBLIC INPUT – NONE

Mr. Paige discussed an overview of the Siemen’s Industry Inc. Contract with a Phase 1 cost of $250,000 for design services, and a Phase 2 cost of $6,531,812 for fabrication and delivery of the membrane filtration system with payments spread over the construction of the WTP.

Commissioner Gromaski moved to approve Agreement of Procurement Contracts between the Board of County Road Commissioners, County of Bay and Siemen’s Industry Inc. for the membrane system. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivet & Rivard

PUBLIC INPUT – NONE

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, May 15, 2013 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 9:46 a.m.:

Yeas: Rivard, Rivet & Gromaski

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski

Clerk of the Board Chairman of the Board

WEDNESDAY, May 1, 2013...

WEDNESDAY, MAY 1, 2013 DW&S REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:20 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Charles Suchodolski, Water Superintendent; and Ed Carstens, WWTP Superintendent; Supervisors - Terry Watson and Donna Leitermann (Treasurer), Bangor; Mark Galus, Fraser; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; and Paul Wasek, Williams; George Augustyniak, Fraser Township Trustee; and Jackie McCarthy, Clerk of the Board.

Commissioner Gromaski moved to approve the minutes of the April 17, 2013 meeting. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT – NONE

Bids were opened for raw sewage building heating and ventilation units. Commissioner Rivet moved to refer for review. Motion was adopted on a roll call vote:

Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to receive Bay Water Treatment Plant project update. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve Special Board Meeting on Wednesday, May 8, at 9:00 a.m. for BCRC for personnel and MDOT Signal Agreements & DWS for approval of membrane equipment procurement documents for Siemen’s Contract. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve payroll for the period of 4/7/13 through 4/20/13 in the amount of $85,094.39. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve bills in the amount of $301,983.67. Motion was adopted on a roll call vote:

Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to receive 1st Quarter 2013 Statement of Revenue and Expense. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve and execute Boundary Franchise Agreement for water service between Kawkawlin Township and the Charter Township of Bangor. Motion was adopted on a roll call vote:

Yeas: Rivet, Gromaski & Rivard

Commissioner Rivard moved to approve extension of asphalt paving repairs for 2013 to L.M. Satkowiak of Linwood. Motion was adopted on a roll call vote:

Yeas: Rivard, Rivet & Gromaski

DIRECTORS REPORT – Update on WWTP performance; mid-April storms – Status of Linwood CCTV inspection – Akron Township water extension – True Up refund received from City of Bay City – Wisner Township residents starting to connect to water system.v

PUBLIC INPUT - Nonev

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, May 8, 2013 immediately following the Road Department special meeting. Motion was adopted on a roll call vote at 11:15 a.m.:

Yeas: Rivet, Gromaski & Rivard

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski

Clerk of the Board Chairman of the Board

WEDNESDAY, April 17, 2013...

WEDNESDAY, APRIL 17, 2013 DW&S REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:25 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Bradd Maki, Superintendent; Charles Suchodolski, Water Supervisor, and Ed Carstens, WWTP Superintendent; Supervisors - Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; and Paul Wasek, Williams; George Augustyniak, Fraser Township Trustee; and Lisa VanDusen, Assistant Clerk of the Board.

Commissioner Gromaski moved to approve the minutes of the April 3, 2013 meeting. Motion was adopted on a roll call vote:

Yeas: Rivet, Rivard & Gromaski

PUBLIC INPUT - NONE

Tom Paige discussed project update for Bay Area Water Treatment Plant.

Commissioner Gromaski moved to approve to authorize and execute Amendment No. 1 to add the Carter Road Water Main Loop (N. Union to Wilder) to the Professional Services Agreement with Civil Engineering Consultants for the Williams Township/Perry Creek Sanitary Sewer Relief Pump Station and Force Main & N. Union Water Main Loop. Chairman and Clerk are authorized to sign. Motion was adopted on a roll call vote:

Yeas: Rivard, Rivet & Gromaski

Commissioner Gromaski moved to approve payroll for the period of 3/24/13 through 4/06/13 in the amount of $82,383.09. Motion was adopted on a roll call vote:

Yeas: Rivet, Rivard & Gromaski

Commissioner Rivet moved to approve bills in the amount of $500,678.48. Motion was adopted on a roll call vote:

Yeas: Rivard, Gromaski & Rivet

Commissioner Rivet moved to receive Credit Card Report. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve the Director’s recommendation to appoint Charles Suchodolski to Water Superintendent and Bradd Maki to Water Supervisor effective April 21, 2013. Motion was adopted on a roll call vote:

Yeas: Rivard, Rivet & Gromaski

Commissioner Rivet moved to approve 3 Water Department employees to attend water distribution exam review on April 22 and 23, 2013 in Frankenmuth. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivet & Rivard

DIRECTORS REPORT - Bangor & Kawkawlin Townships Boundary Agreement; will be here to sign at next meeting - WWTP Performance update - Linwood odor update; plan to video on 4/23.

PUBLIC INPUT - D. Bragiel commended Cheryl for work on Boundary Agreement.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, May 1, 2013 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 11:12 a.m.:

Yeas: Gromaski, Rivet & Rivard

Respectfully Submitted by: Approved by:
Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

WEDNESDAY, April 3, 2013...

WEDNESDAY, APRIL 3, 2013 DW&S REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:12 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Bradd Maki, Water Superintendent; and Ed Carstens, WWTP Superintendent; Supervisors - Terry Watson, Bangor; Mark Galus, Fraser; Tom Foret, Hampton; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; and Paul Wasek, Williams; Tom Levengood, Bay City Water Plant; Mel McNally, Kawkawlin Trustee; and Jackie McCarthy, Clerk of the Board.

Commissioner Gromaski moved to approve the minutes of the March 20, 2013 meeting. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT - NONE

Commissioner Gromaski moved to receive project update for Bay Area Water Treatment Plant. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to appoint Jim Lillo as Member and Ed Rivet as Alternate to the Bay Area Water Treatment Plant Advisory Committee. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve payroll for the period of 3/10/13 through 3/23/13 in the amount of $82,004.56. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve bills in the amount of $350,555.07. Motion was adopted on a roll call vote:

Yeas: Rivard, Rivet & Gromaski

Commissioner Gromaski moved to approve 4 DW&S Employees to attend SVSU Public Sector Labor Relations Presentation on the Right to Work legislation. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve to obtain bids for the replacement of the four H & V Units and six hydronic heating units in the raw sewage building; bid opening on May 1st at 10:00 a.m. Motion was adopted on a roll call vote:

Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve the recommendation and award the 2013 Collection System CCTV to the low qualified bidder Dependable Sewer Cleaners for $68,201.00. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

DIRECTORS REPORT - Linwood order status - Annual Bay County Surplus Equipment auction on 5/16/13; DWS will take some items no longer in use - Status of 2012 external audit and exit audit for WWTP - Bonding status for Bay Area Water Treatment Plant.

PUBLIC INPUT - G. Brandt questioned providing township owners with BAWTP update.

P. Beson questioned bid process for hydronic heating units.

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, April 17, 2013 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 11:05 a.m.:

Yeas: Rivet, Gromaski & Rivard

Respectfully Submitted by: Approved by:
Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

WEDNESDAY, March 20, 2013...

WEDNESDAY, MARCH 20, 2013 DW&S REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:50 a.m., at 2600 E. Beaver Road, by the Vice-Chairman, Edward Rivet.

Roll Call: Edward Rivet & Michael Rivard

Excused: Richard Gromaski

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Bradd Maki, Water Superintendent; Tim Fitzgerald, Assistant Maintenance Supervisor; Ed Carstens, WWTP Superintendent; Supervisors - Terry Watson, Bangor; Mark Galus, Fraser; Tom Foret, Hampton; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; Tom Levengood, Bay City Water Plant; Donna Leitermann, Bangor Treasurer; and Jackie McCarthy, Clerk of the Board.

Commissioner Rivet moved to approve the minutes of the March 6, 2013 meeting. Motion was adopted on a roll call vote:

Yeas: Rivet & Rivard

PUBLIC INPUT – NONE

Commissioner Rivet moved to receive Bay Area Water Treatment Plant Project update. Motion was adopted on a roll call vote:

Yeas: Rivet & Rivard

Commissioner Rivet moved to approve payroll for the period of 2/24/13 through 3/9/13 in the amount of $82,801.27. Motion was adopted on a roll call vote:

Yeas: Rivet & Rivard

Commissioner Rivard moved to approve bills in the amount of $249,129.09. Motion was adopted on a roll call vote:

Yeas: Rivard & Rivet

Commissioner Rivet moved to receive Credit Card report. Motion was adopted on a roll call vote:

Yeas: Rivet & Rivard

Commissioner Rivard moved to receive 4th Quarter 2012 Statement of Revenue and Expense. Motion was adopted on a roll call vote:

Yeas: Rivard & Rivet

Bids were opened for a 2013 CCTV inspection of 136,402 LF sanitary sewer collection system. Commissioner Rivet moved to refer for review and award at the April 3, 2013 meeting. Motion was adopted on a roll call vote:

Yeas: Rivet & Rivard

Commissioner Rivard moved to authorize purchase of 2013 GMC ? ton pickup in the amount of $22,295.60 through the State of Michigan Extended Purchasing Program; item is in 2013 Budget. Motion was adopted on a roll call vote:

Yeas: Rivard & Rivet

DIRECTORS REPORT – Status of 2011/2012 Out City Water True-Up – Bay Area WTP Advisory Committee formation; first meeting planned for April – Euclid Avenue Watermain; upcoming repair work.

PUBLIC INPUT – D. Bragiel questioned truck purchase from local dealer and how bid opening will be awarded for sanitary sewer CCTV inspection.

M. Galus questioned status of Linwood odor issue.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, April 3, 2013 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 11:00 a.m.:

Yeas: Rivard & Rivet

Respectfully Submitted by: Jackie McCarthy, Clerk of the Board
Approved by: Richard S. Gromaski, Chairman of the Board


WEDNESDAY, March 6, 2013...

WEDNESDAY, MARCH 6, 2013 DW&S REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:35 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski & Edward Rivet

Excused: Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Bradd Maki, Water Superintendent; Ed Carstens, WWTP Superintendent; Supervisors - Terry Watson, Bangor; Mark Galus, Fraser; Dennis Bragiel, Kawkawlin; and Paul Wasek, Williams; Mike Nielsen, Wade-Trim, Inc.; Tom Levengood, Bay City Water Plant; Mark TenBroek, CDM Smith; Mike Quinnell, SMMWSC General Manager; and Jackie McCarthy, Clerk of the Board.

Commissioner Gromaski moved to approve the minutes of the February 20, 2013 meeting. Motion was adopted on a roll call vote:

Yeas: Gromaski & Rivet

PUBLIC INPUT – NONE

Commissioner Rivet moved to approve and execute Supplemental Side Agreement with the SMMWSC. Motion was adopted on a roll call vote:

Yeas: Rivet & Gromaski

Commissioner Gromaski moved to approve and execute a Professional Services Agreement with CDM Smith of Michigan, Inc. for design and construction engineering services for the Bay Area WTP with a lump sum fee of $5,000,000. Motion was adopted on a roll call vote:

Yeas: Gromaski & Rivet

Commissioner Gromaski moved to approve payroll for the period of 2/10/13 through 2/23/13 in the amount of $80,659.35. Motion was adopted on a roll call vote:

Yeas: Gromaski & Rivet

Commissioner Rivet moved to approve bills in the amount of $256,630.13. Motion was adopted on a roll call vote:

Yeas: Rivet & Gromaski

Commissioner Rivet moved to approve a 3-year Support Works service plan with industrial Logic of Kalamazoo at a cost not to exceed $21,499.10 for the WWTP Iconics SCADA system. Motion was adopted on a roll call vote:

Yeas: Rivet & Gromaski

Commissioner Gromaski moved to approve Water Department Superintendent to attend the DEQ Distribution Practices seminar on March 19, 2013 in Bath, Michigan. Motion was adopted on a roll call vote:

Yeas: Gromaski & Rivet

DIRECTORS REPORT – 2011/2012 Out City Water True Up status – Linwood odor meetings – Bay Area WTP Advisory Committee formation – Akron Township request for extension of service area.

PUBLIC INPUT - NONE

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, March 20, 2013 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 11:06 a.m.:

Yeas: Rivet & Gromaski

Respectfully Submitted by: Jackie McCarthy, Clerk of the Board
Approved by: Richard S. Gromaski, Chairman of the Board


WEDNESDAY, February 20, 2013...

WEDNESDAY, FEBRUARY 20, 2013 DW&S REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:45 a.m., at 2600 E. Beaver Road, by the Vice-Chairman, Edward Rivet.

Roll Call: Edward Rivet & Michael Rivard

Excused: Richard Gromaski

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Bradd Maki, Water Superintendent; and Ed Carstens, WWTP Superintendent; Supervisors - Mark Galus, Fraser; Tom Foret, Hampton; Dennis Bragiel, Kawkawlin; George Augustyniak, Fraser Township Trustee; Mike Nielsen; Jason Kenyon, Wade-Trim, Inc.; Tom Levengood, Bay City Water Plant; Jeff Hansen, LAN; Mel McNally, Kawkawlin Trustee; and Jackie McCarthy, Clerk of the Board.

Commissioner Rivet moved to approve the minutes of the February 6, 2013 meeting. Motion was adopted on a roll call vote:

Yeas: Rivet & Rivard

PUBLIC INPUT – NONE

Commissioner Rivard moved to approve and authorize execution of Standard Wholesale Raw Water Agreement with the Saginaw-Midland Municipal Water Supply Corporation for the Bay Area Water Treatment Plant. Vice-Chairman and Clerk to sign. Motion was adopted on a roll call vote:

Yeas: Rivard & Rivet

Commissioner Rivet moved to approve payroll for the period of 1/27/13 through 2/9/13 in the amount of $82,918.75. Motion was adopted on a roll call vote:

Yeas: Rivet & Rivard

Commissioner Rivard moved to approve bills in the amount of $336,315.15. Motion was adopted on a roll call vote:

Yeas: Rivard & Rivet

Commissioner Rivard moved to approve purchase of 2 Duperon Full Penetration Model Flex Rakes at a cost not to exceed $466,000 from Duperon Corporation, Saginaw. Motion was adopted on a roll call vote:

Yeas: Rivard & Rivet

Commissioner Rivet moved to approve the purchase of 6 Rotork model IQ25 Electric Actuators in the total amount of $42,140.58 from System Specialties of Bloomfield Hills. Motion was adopted on a roll call vote:

Yeas: Rivet & Rivard

Commissioner Rivard moved to approve up to seven sewer department employees to attend the Technical Maintenance Practices for Water and Wastewater Treatment Facilities on March 7, 2013 in Bangor Township. Motion was adopted on a roll call vote:

Yeas: Rivard & Rivet

Commissioner Rivet moved to approve WWTP Assistant Maintenance Supervisor to attend MWEA Basic People Skills seminar on March 20, 2013 in Petoskey. Motion was adopted on a roll call vote:

Yeas: Rivet & Rivard

Commissioner Rivard moved to approve and execute a PSA with MacMillan Associates, Inc. of Bay City for engineering cost for raw sewage building ventilation & heating system conversion at a cost of $18,500. Vice-Chairman and Clerk to sign. Motion was adopted on a roll call vote:

Yeas: Rivard & Rivet

DIRECTORS REPORT – Selection of design engineer for BAWTP; interviews held and additional meetings held upon which the firm of CDM Smith was selected – 2011/2012 Out City Water Rate True Up; $2.38 ccf rate was paid and true up rate is $2.117 ccf with a refund expected – External audit will be rescheduled for 2-4 weeks later than planned.

Commissioner Rivet moved to approve selection of CDM Smith as design engineer and authorize negotiation of the project scope and a PSA for next meeting. Motion was adopted on a roll call vote:

Yeas: Rivet & Rivard

PUBLIC INPUT – G. Augustyniak questioned how Water Rate True Up affects township rates.

D. Bragiel questioned next advisory committee and purpose of committee.

P. Wasek commented on township rates.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, March 6, 2013 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:34 a.m.:

Yeas: Rivard & Rivet

Respectfully Submitted by: Jackie McCarthy, Clerk of the Board
Approved by: Richard S. Gromaski, Chairman of the Board


WEDNESDAY, February 6, 2013...

WEDNESDAY, FEBRUARY 6, 2013 DW&S REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:50 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Bradd Maki, Water Superintendent; Ed Carstens, WWTP Superintendent; Supervisors - Terry Watson, Bangor; Mark Galus, Fraser; Tom Foret, Hampton; Dennis Bragiel, Kawkawlin; and Paul Wasek, Williams; George Augustyniak, Fraser Township Trustee; Mike Nielsen, Wade-Trim, Inc.; Tom Levengood, Bay City Water Plant; Earl Arnold, Monitor Trustee; and Jackie McCarthy, Clerk of the Board.

Commissioner Gromaski moved to approve the minutes of the January 23, 2013 meeting. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve the minutes of the January 30, 2013 special meeting. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT – NONE

Commissioner Rivet moved to approve and execute Change Order No. 1 with Sterling Excavating for a decrease of $325.00 for Bangor Township/Barnett Lane to Harris Lane Loop, Sunset Shores Marina Water Loop. Motion was adopted on a roll call vote:

Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve and execute Change Order No. 1 with Keyes Trenching LLC for a decrease of $28,968.00 to the Williams Township/Perry Creek Relief Sewer and Force Main. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to authorize and approve solicitation for bids for televising 136,402 linear feet of regional and local sanitary sewer. Motion was adopted on a roll call vote:

Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve payroll for the period of 1/13/13 through 1/26/13 in the amount of $84,679.30. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve bills in the amount of $541,408.90. Motion was adopted on a roll call vote:

Yeas: Rivard, Rivet & Gromaski

Commissioner Rivet moved to receive credit card report. Motion was adopted on a roll call vote:

Yeas: Rivet, Gromaski & Rivard

Commissioner Rivet moved to authorize single source procurement of influent building bar screens. Motion was adopted on a roll call vote:

Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve up to three water department employees to attend the Basic Math and Hydraulics Short Course on March 12-14, 2013 in Gull Lake. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve WWTP Electronic Technician to attend a 3-day ICONICS training class on February 25-27, 2013. Motion was adopted on a roll call vote:

Yeas: Rivet, Gromaski & Rivard

DIRECTORS REPORT – Water Supply System Agreement is finalized – Cost Sharing Agreement to Decommission Bay City WTP is complete and being sent to the Local Units – Status of SMMWSC Raw Water Agreement; pending approval of Saginaw and Midland next week – Received 5 RFQ’s for BAWTP Design Engineering; to be interviewed on 2/7/13 – Meetings with Bay County for bond financing started this week – odor issue on Linwood.

PUBLIC INPUT – G. Augustyniak questioned Linwood odor issue.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, February 20, 2013 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:35 a.m.:

Yeas: Rivard, Rivet & Gromaski

Respectfully Submitted by: Jackie McCarthy, Clerk of the Board
Approved by: Richard S. Gromaski, Chairman of the Board


WEDNESDAY, January 30, 2013 (Special Meeting)...

WEDNESDAY, JANUARY 30, 2013 DW&S SPECIAL MEETING

The special meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Bradd Maki, Water Superintendent; and Jim Marter, Accounting Manager; Supervisors - Terry Watson, Bangor; Ronald Robbins, Beaver; Ronald Campbell, Frankenlust; Mark Galus, Fraser; Tom Foret, Hampton; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; and Paul Wasek, Williams; George Augustyniak, Township Trustee; Tom Levengood, Bay City Water Plant; Mel McNally, Kawkawlin Trustee; Donna Samyn, Hampton Trustee; John Kustuch, Essexville City Council; Jim Irving, Bay City Commission; James McLoskey, State Senator Green; Kyle Bostwick, Rep. Charles Brunner; Michael Buda, St. Rep Brunner; Wayne Esterhai, Hampton Trustee; Don Klass, Hampton Trustee; Ernie Krygier, Chairman, Bay County Board of Commissioners; Lynn Stamiris, Bay City Commission; Larry Elliott, Bay City Commission; Kathy Bremer, Merritt Clerk; Judy Bukowski, Portsmouth Clerk; Donna Reichard, Frankenlust Clerk; Amy Charney, Williams Clerk; Tina Fleischmann, Merritt Treasurer; Mike Quinnell, Saginaw-Midland Water Supply; William Tacey, Hampton Treasurer; Terry Hribek, Pinconning City Clerk; Jennifer DeLorge, Pinconning City Mayor; Donna Leitermann, Bangor Treasurer; Dawn Bublitz, Bangor Clerk; Sarah Wilcox, City of Essexville Clerk; Russell Tanner, Essexville City Mayor; Vaughn Begick, Bay County 3rd District Commissioner; Michael Lutz, Bay County 7th District Commissioner; Bob London, MDEQ Bay City; Jon Bloemker, MDEQ Bay City; Greg Petrimoulx; Kawkawlin Clerk; Stacey Mieske, Beaver Clerk; Don Tilley, Vice-Chairman, Bay County Board of Commissioners; Chris Shannon, Bay City Mayor; Dana Muscott, Bay City Clerk; Bill Kiaser, Bay City; Gary Conklin, Bangor-Monitor Met. Dist.; Gary Bartow, F & V Eng.; Cindy Kowalski, Monitor Clerk; Dan Hansford, Essexville City Manager; Jodi Kime, Fraser Deputy Clerk; Dick Byrne, Pinconning City Manager; Pat Beson, Kawkawlin; Pam Wright, Hampton Clerk; Darnell Earley, City Manager, City of Saginaw; and Jackie McCarthy, Clerk of the Board.

Mr. Gromaski expressed appreciation to all for the approval of the agreement.

Pledge of Allegiance

PUBLIC INPUT - Mr. Earley, City of Saginaw extended congratulations on behalf of Saginaw-Midland Water Supply Corporation.

Jim McCloskey, on behalf of Senator Mike Green extended congratulations for inter-governmental cooperation.

Mr. Paige expressed appreciation to all for the approval of the agreement.

Signing of Water Supply Agreement by 14 governmental units in Bay County.

PUBLIC INPUT - Mr. Rivet commended the Department of Water & Sewer and all parties.

Mr. Rivard commended the MDEQ and all parties involved.

L. Stamiris, County Commission commended cooperation between governmental units.

T. Foret commended Tom Paige for his efforts.

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, February 6, 2013 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 9:45 a.m.:

Yeas: Rivet, Gromaski & Rivard

Respectfully Submitted by: Jackie McCarthy, Clerk of the Board
Approved by: Richard S. Gromaski, Chairman of the Board


WEDNESDAY, January 23, 2013...

WEDNESDAY, JANUARY 23, 2013 DW&S REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:45 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Bradd Maki, Water Superintendent; and Jim Marter, Accounting Manager; Supervisors - Ronald Robbins, Beaver; Tom Foret, Hampton; George Augustyniak, Fraser Trustee; Mike Nielsen, Wade-Trim, Inc.; Tom Levengood, Bay City Water Plant; Jeff Hansen, LAN; and Jackie McCarthy, Clerk of the Board.

Commissioner Gromaski moved to approve the minutes of the January 9, 2013 meeting. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT – NONE

Commissioner Rivet moved to approve and execute PSA with Wade-Trim in the amount of $8,450 for topographic surveying for Bay Area Treatment Water Plant. Motion was adopted on a roll call vote:

Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve and authorize execution of the Water Supply Agreement for the Bay Area Treatment Water Plant. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve payroll for the period of 12/30/12 through 1/12/13 in the amount of $98,477.29. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve bills in the amount of $123,860.37. Motion was adopted on a roll call vote:

Yeas: Rivet, Gromaski & Rivard

DIRECTORS REPORT – Water Supply System Agreement; signing event 9:00 a.m. on 1/30/13 at BCRC – Status of SMMWSC Raw Water Agreement – Status of Agreement to eliminate 5% true up threshold; not yet settled – Interview Committee for selection of Engineering firm for design of new Bay Area Water Treatment Plant; 3-4 will be selected for interviews– Monitor Township request for I & I study with Spicer Engineering; grant funding available – Review of Water Plant Cost Sharing Agreement.

PUBLIC INPUT – NONE

Commissioner Rivet moved to approve and execute the Water Plant Cost Sharing Agreement between Bay City and the Bay County Road Commission. Motion was adopted on a roll call vote:

Yeas: Rivet, Gromaski & Rivard

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until the special meeting on Wednesday, January 30, 2013 at 9:00 a.m. Motion was adopted on a roll call vote at 10:58 a.m.:

Yeas: Rivard, Rivet & Gromaski

Respectfully Submitted by: Jackie McCarthy, Clerk of the Board
Approved by: Richard S. Gromaski, Chairman of the Board


WEDNESDAY, January 9, 2013

WEDNESDAY, JANUARY 9, 2013 DW&S REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:50 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Bradd Maki, Water Superintendent; Ed Carstens, WWTP Superintendent; and Jim Marter, Accounting Manager; Supervisors - Terry Watson, Bangor; Mark Galus, Fraser; Dennis Bragiel, Kawkawlin; and Paul Wasek, Williams; Mike Nielsen, Wade-Trim, Inc.; Tom Levengood, Bay City Water Plant; Jeff Hansen, LAN; and Jackie McCarthy, Clerk of the Board.

Commissioner Gromaski moved to approve the minutes of the December 27, 2012 meeting. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT - NONE

Commissioner Rivet moved to approve and execute PSA with Wade Trim, Inc. in the amount of $22,950 for Bangor Township / 2013 Water System Improvements. Motion was adopted on a roll call vote:

Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve payroll for the period of 12/16/12 through 12/29/12 in the amount of $81,442.40. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve bills in the amount of $463,313.48. Motion was adopted on a roll call vote:

Yeas: Rivard, Rivet & Gromaski

Commissioner Gromaski moved to receive credit card report. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve up to 8 Sewer Department and up to 6 Water Department employees to attend the MWEA Annual Operators Day Joint Expo in Lansing on February 5 & 6, 2013. Motion was adopted on a roll call vote:

Yeas: Rivet, Gromaski & Rivard

Commissioner Rivet moved to authorize single source procurement of aeration blower; item is included in the 2013 Capital Outlay Budget. Motion was adopted on a roll call vote:

Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to authorize advertisement of Request for Qualifications for Professional Engineering Services Agreement for new Bay Area Water Treatment Plant. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

DIRECTORS REPORT - Water Supply System Agreement; draft sent 1/8/13 and will be reviewed at 1/9/13 Governance Meeting at 7:00 p.m. at Monitor Township Hall to request review and comments from all townships/cities – Cost Sharing Agreement with Bay City; agreed to have special meeting with BCRC Board on 1/30/13 at 9:00 a.m. to approve before deadline – Status of SMMWSC Raw Water Agreement – Agreement to eliminate 5% true up threshold with Bay City – Discussed preliminary engineering work for new plant site.

PUBLIC INPUT - D. Bragiel requested map of boundaries in Water Supply System Agreement.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, January 23, 2013 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:35 a.m.:

Yeas: Rivard, Rivet & Gromaski

Respectfully Submitted by: Jackie McCarthy, Clerk of the Board
Approved by: Richard S. Gromaski, Chairman of the Board